PL Weekly Club Audit

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• Yes

  No

  N/A

Cash & Stock controls

• Cash float checks (daily). Printed, signed and discrepancies explained.

  Safe

  At Risk

  N/A

• Change safe checked (daily). No subs, unprocessed notes for refunds etc

  Safe

  At Risk

  N/A

• Refunds. All made by same payment method (e.g. no cash refunds of cc payments etc). All refunds processed through CN (including function deposits etc).

  Safe

  At Risk

  N/A

• Referee/coaching payments (daily). All cash recorded, matched with CN records and actual payments signed for by referee/coach (full referee/coach details to be recorded).

  Safe

  At Risk

  N/A

• Vending machines (weekly). Trackers completed & variances investigated and explained.

  Safe

  At Risk

  N/A

• Banking reconciliation (daily). Printed and signed. Accompanied by bar till and PDQ listings (attach to banking reconciliation).

  Safe

  At Risk

  N/A

• Banking drop logs (daily). Completed, signed and witnessed on each drop log.

  Safe

  At Risk

  N/A

• Banking drop logs - (weekly cash collection). Completed, signed and witnessed. Loomis receipt attached to weekly log. Loomis receipt matches log. Nothing left in safe and all collections take place as scheduled. Any requirement to change/cancel authorised by Finance team.x

  Safe

  At Risk

  N/A

• Confirm all outstanding TTI (weekly). All payments for sales must be banked immediately (i.e. no holding cheques in safe or folder).

  Safe

  At Risk

  N/A

• Debtors (daily). Confirm debts are being chased daily.

  Safe

  At Risk

  N/A

• Safe access (weekly). Only managers have key to change safe (kept in personal control). Drop safe keys stored in change safe.

  Safe

  At Risk

  N/A

• Stock audit (weekly). Tracker completed and bar stock counted weekly, with open and close counts and checked vs sales.

  Safe

  At Risk

  N/A

• Alcohol - wastage book (weekly). Confirm breakages/spillages/line cleaning waste recorded - manager sign off required

  Safe

  At Risk

  N/A

• End of day procedure (till rec). Completed accurately and every day. All banking references etc filled in. Variances investigated and explained.

  Safe

  At Risk

  N/A

• Fitco (weekly). All stock tracked and 100% accurate vs. takings.

  Safe

  At Risk

  N/A

VAT Compliance - booking agreements

• League block booking (at start of season). Booking agreement signed by customer. Either physical paper record or emailed and e-signed.

  Safe

  At Risk

  N/A

• Social block booking (start of each block booking). Booking agreement signed by customer - physical paper record or emailed and e-signed.

  Safe

  At Risk

  N/A

• Loyalty scheme booking (2nd occasion of play). Booking agreement signed by customer - physical paper record or emailed and e-signed. Bookings to be downgraded if play does not take place and ceases to qualify.

  Safe

  At Risk

  N/A

H&S Compliance

• BBC checks - pitch inspections (daily). Confirm uploaded to Yournet and new weeks sheets printed and out for use

  Safe

  At Risk

  N/A

• Maintenance Portal (weekly). All new issues logged, quotes uploaded, activity updates added, previous works reviewed and closed when work complete.

  Safe

  At Risk

  N/A

• Statutory accident report forms (accident book) (weekly). Confirm number of accidents reports and accident forms completed.

  Safe

  At Risk

  N/A

• Incident reports (internal reporting) (weekly). Confirm incident reports completed and sent to Compliance & ROM for all accidents and non-personal injury incidents.

  Safe

  At Risk

  N/A

• First Aid Kit (weekly). In place and adequately stocked.

  Safe

  At Risk

  N/A

• First aid training (monthly). All new staff trained.

  Safe

  At Risk

  N/A

• Defibrillators (weekly). Pads in date and battery working.

  Safe

  At Risk

  N/A

• Fire checks as per BBC checklists (weekly). Confirm testing of all call points and fire alarm.

  Safe

  At Risk

  N/A

• Fire log book (weekly). Confirm stored in safe.

  Safe

  At Risk

  N/A

• Fire evacuation drill (quarterly). Confirm date of last fire drill and next scheduled one.

  Safe

  At Risk

  N/A

• Emergency lighting (monthly). Confirm date of last test and next scheduled one.

  Safe

  At Risk

  N/A

• Legionella checks per BBC checklists (weekly). Confirm weekly test done and date of last test.

  Safe

  At Risk

  N/A

• Food hygiene checks (weekly). Cleaning checklist completed and displayed.

  Safe

  At Risk

  N/A

• Food hygiene checks (weekly). Confirm temperature checks in food served being carried out.

  Safe

  At Risk

  N/A

• Food hygiene training (weekly). Confirm all staff preparing food trained and certificates displayed in food prep area.

  Safe

  At Risk

  N/A

Legal Signage/legal requirement

• Premises licence (weekly). Confirm valid and on display in bar area. Confirm staff are aware of operating hours (no activity allowed outside of these).

  Safe

  At Risk

  N/A

• Designated premises supervisor (DPS) (weekly). Confirm club has a valid DPS (usually the club manager) on premises licence.

  Safe

  At Risk

  N/A

• Personal licence holders (weekly). Confirm a personal licence holder is on site during all bar opening hours.

  Safe

  At Risk

  N/A

• Bar price list (weekly). Confirm bar price list on display in bar and prices matching on tills.

  Safe

  At Risk

  N/A

• Bar till (weekly). 'No sale' button - not active or removed.

  Safe

  At Risk

  N/A

• Alcohol sales - age challenge (weekly). Confirm challenge 25 poster on display in bar.

  Safe

  At Risk

  N/A

• Alcohol sales - refusals book (weekly). Confirm any refusal to sell alcohol is documented (including reason, e.g. under age, intoxicated etc).

  Safe

  At Risk

  N/A

• CCTV (weekly). Confirm notice on display.

  Safe

  At Risk

  N/A

• H&S A3 Poster (weekly). Confirm on display (state location).

  Safe

  At Risk

  N/A

• H&S Policy (weekly). Confirm on display (state location).

  Safe

  At Risk

  N/A

• Employers' liability insurance certificate (weekly). Confirm on display (state location).

  Safe

  At Risk

  N/A

• DBS Checks (weekly). Confirm new staff/referees/coaches have completed DBS check requirements.

  Safe

  At Risk

  N/A

Sign off

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