Places for People Communal Areas H&S compliance check v4

• Document No.

• Audit address

• Number of floors including basements:

• Please refer to the Aid Memoir v1 located on the Places for People library if you require any further guidance on the process or questions within this H&S check if you are unsure please speak with your line manager.

• If you require any guidance for testing Emergency Lighting when no test switch is fitted please see the Emergency Lighting Test Aid and Emergency Lighting Testing Flow Chart located on the Places for People library. If in doubt do not test this way and speak to your Line Manager.

1. Fire Safety Equipment

• Has the Fire System been tested weekly or within the agreed frequency and recorded on site?(state frequency) Note - this is flexible and should be increased in line with the risk level

  Yes

  No

  N/A

• 1.2 Is the Fire Alarm Panel operational and not showing any faults? (If faulty ensure a P1 is raised via telephone to the Customer Service Centre and followed up)

  Yes

  No

  N/A

• 1.3 If Red (alarm) or Green (exit doors) manual call points are in place , are they operating correctly, tested weekly with location recorded (don't forget to make note of the call point tested today and record this on site)

  Yes

  No

  N/A

• Location of call point ect tested:

• If there is a fault what is the location,issue,details of job number and CSC operatives name:

• 1.4 Are smoke alarms/smoke vents and any other fire critical equipment within the property tested? (This includes fire doors that are normally held open & close when the Fire System is activated)

  Yes

  No

  N/A

• Summary of fault,location,issue,details of job number with target date if avalible and CSC operatives name:

• 1.5 Do Automatic Doors 'fail to safe'? (By activation of the fire alarm or by power failure)

  Yes

  No

  N/A

• Summary of fault,location,issue,details of job number with target date if avalible and CSC operatives name:

• 1.6 If applicable has the Emergency Lighting been tested on this check? By simulating a lighting failure (not a power failure) Is it free from defects, all bulbs/covers clean and fully working?

  Yes

  No

  N/A

• If there is a fault what is the location,issue,details of job number and CSC operatives name:

• 1.7 If on site are all Fire Extinguishers free from damage,misuse,complete with tamper tag, in date and with in the 'green zone'?

  Yes

  No

  N/A

• Summary of fault,location,issue,details of job number with target date if avalible and CSC operatives name:

2. Fire Safety Issues

• 2.1 Can final exit doors be opened without the need for a key and lead to a place of safety, with the self closer operating correctly for security purposes? Remember to check the door closer for damage or leaks.

  Yes

  No

  N/A

• Summary of fault,location,issue,details of job number with target date if avalible and CSC operatives name:

• 2.2 Are all fire resisting compartment walls and ceilings intact with no breaches of comparmentation? (Check cable, pipe runs ect)

  Yes

  No

  N/A

• Summary of fault,location,issue,details of job number with target date if avalible and CSC operatives name:

• 2.3 Are all electrical plugs and sockets free from burn/scorch marks and unauthorised use?

  Yes

  No

  N/A

• Summary of fault,location,issue,details of job number with target date if avalible and CSC operatives name:

• 2.4 Are all flat, cross corridor, store area doors or any other fire doors on site free from damage, operating correctly with no holes, casing gaps and not wedged or propped open? Remember to check all door closers/hinges/locks for damage or leaks, also that the door is a good fit with all intumescent strips, smoke seals, fire letter box and free from holes.

  Yes

  No

  N/A

• Summary of fault,location,issue,details of job number with target date if avalible and CSC operatives name:

• 2.5 Are all self closers operating correctly and do they fully close/latch into the rebate

  Yes

  No

  N/A

• Summary of fault,location,issue,details of job number with target date if avalible and CSC operatives name:

• 2.6 Is the normal (task) lighting free from defects, clean with all bulbs working?( switch on the communal system lights if able to and record).

  Yes

  No

  N/A

• Summary of fault,location,issue,details of job number with target date if avalible and CSC operatives name:

• 2.7 Are all portable appliances provided by PfP electrically tested (PAT), in date and in visual good order?

  Yes

  No

  N/A

• Summary of fault,location,issue,details of job number with target date if avalible and CSC operatives name:

• 2.8 Are all Fire Evacuation Notices,Lift Notices (if required)and Fire Exit Directional Signage on display (if required)?

  Yes

  No

  N/A

• Summary of missing notice required please put as much information as possible so the replacement signage can be replaced?

• 2.9 Are all doors dedicated for storage cupboards kept locked shut?

  Yes

  No

  N/A

• Summary of fault,location,issue,details of job number with target date if avalible and CSC operatives name:

• 2.10 General checks-Are all storage cupboards, utility/riser cupboards free from damage,locked shut and no items stored?

  Yes

  No

  N/A

• Summary of fault,location,issue,details of job number with target date if avalible and CSC operatives name:

• 2.11 Communal Areas (internal/external) - Are they free from combustibles,gas bottles,portable heaters and secure from unauthorised access?

  Yes

  No

  N/A

• Summary of fault,location,issue,details of job number with target date if avalible and CSC operatives name:

3. Health & Safety issues

• 3.1 Are all internal & external walkways and fire doors free from obstructions and trip hazards?( check for any service cables or washing lines ect. that could pose a trip hazard or hinder egress)

  Yes

  No

  N/A

• Summary of fault,location,issue,details of job number with target date if avalible and CSC operatives name:

• 3.2 Are all carpets,floors and floor mats in good order, flush to the floor and free from trip hazards?

  Yes

  No

  N/A

• Summary of fault,location,issue,details of job number with target date if avalible and CSC operatives name:

• 3.3 Are all internal/external banisters/handrails in place, securely fixed with no signs of weakness or damage?

  Yes

  No

  N/A

• Summary of fault,location,issue,details of job number with target date if avalible and CSC operatives name:

• 3.4 Are all stairwells clear from trip hazards with all carpets/stair nosing's in place and not loose?

  Yes

  No

  N/A

• Summary of fault,location,issue,details of job number with target date if avalible and CSC operatives name:

• 3.5 Is the building free from leaks or damp causing potential hazards or electrical problems? (Check for signs of lichen growth, blocked guttering and water from overflow pipes evident)

  Yes

  No

  N/A

• Summary of fault,location,issue,details of job number with target date if avalible and CSC operatives name:

• 3.6 Are all cables routed so as not to cause a hazard?

  Yes

  No

  N/A

• Summary of fault,location,issue,details of job number with target date if avalible and CSC operatives name:

• 3.7 Lifts/disabled refuse - Is the Emergency Alarm/auto dialler system operational and been tested to confirm?(test by pressing for 3 seconds and confirm with the Alarms Receiving Centre the location and you can communicate to each other clearly)

  Yes

  No

  N/A

• Summary of fault,location,issue,details of job number with target date if avalible and CSC operatives name:

Site photo's

• Take a picture of the main frontage of the building in view

  Media

• Take a photo of the communal internal area

  Media

4. Signing off

• RAG rating of the building as of the RAG aid memoir

  Green

  Amber

  Red

• Total number of repairs raised with the CSC

• Total number issues raised with N.O's/Homes

• Check completed by PfP staff or contractor?

• Add signature

  Sign

Meter reading

• Meter reading supplied on this visit?

  yes

  no

• Add media

  Media