Audit

1. Current Fire Risk Assessment.

Please comment and escalate any concerns to your Line Manager or Responsible Person

Are you aware of the property fire risk assessment?

FRA document located on Group public drive- do not store hard copies on site.
If you cannot locate your report please refer to your Line Manager.

Have you printed out the FRA document or view and refer to the current electric copy, as an aid to completing the Periodic Review Form?
Print out the FRA document to ensure you fully understand what fire safety equipment is installed in the property.

Have all the FRA recommendations been actioned and recorded as complete with Name, Role and Date?
If any recommendations are unactioned please escalate to the Responsible Person immediately to be addressed. Please record this action on the FRA document on the Group Y Drive for audit purposes.

Is all the information on the document correct? i.e. Address, Storey Height, Building Description etc? Please check all your details are correct and amend any errors in the document on the Group Public Drive, or refer to your Line Manager with any queries. Any minor issues can be amended locally on the digital report.

Is this section complete with no further comments to add?

Please upload photos if required.

2. General information
Please comment and escalate any concerns to your Line Manager or Responsible Person.

Has the buildings physical layout (floor plan) remained the same?
i.e. No changes have been made that significantly alter the layout or escapes routes out of the property.

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If the building has undergone a major refurbishment in the last 12 months, changing the layout significantly or removing emergency exits, has a new FRA been commissioned?
This does not include like for like replacements such as door replacements, window replacements or new fire detection installs. This only applies if the exit/escape route has been significantly altered.

Has the customer profile and occupancy number remained the same?
General needs , Individual Support, Over 55's and Leaseholders etc.

Is this section complete with no further comments to add?

Please upload photos if required.

3. Fire Hazards and their elimination or control.
Please comment or escalate any concerns to your Line Manager or Responsible Person.

Has all new equipment recently installed, been authorised by Management and placed in an annual service, maintenance contract or suitably Portable Appliance Tested (PAT), in line with the manufacturers instructions?
For example, Industrial size washing machines, dryers or PFP provided cleaning equipment, washers, vacuum cleaners etc.

If any new work practises have been introduced within the last 12 months, have they been suitably assessed by Staff or Management?

Are all electrical intakes or service cupboards free from Staff and Customer storage items? Provided with fire resisting doors, afforded an intumescent strip, smoke seal and kept locked.

Are all on site PFP storage areas kept locked shut?
Full or empty gas bottles, cannot be stored anywhere within PFP properties and must be stored outside in lockable cages in removed.

Are all cleaning products or flammables stored on site, all approved within acceptable permitted quantities?
All cleaning products must be suitably controlled on site and unavailable for misuse.

Have any new hazards introduced into the communal customer area been risk assessed and approved for use by management?
i.e. Radiant bar heaters or portable heating devices etc, should not be installed where they open to misuse or tampering.

Is this section complete with no further comments to add?

Please upload photos if required.

4. Fire protection measures
Please comment and escalate any concerns to your Line Manager or Responsible Person.
Inspect and check all fire safety critical pieces of equipment and raise repairs immediately for any defect equipment and inform your Line Manager of any concerns.

Are the means of escape inspected, suitable and sufficient?
Are all means of escape and fire exit routes, stairs, corridors, landings etc. available for customers at all times, free from obstacles, combustibles and lead directly to open air without the need for a key.

Are the communal areas, compartmentation intact-limiting fire spread?
Is the compartmentation afforded to the means of escape/exit route free from damage and intact. i.e. walls and ceilings etc, should be suitably fire stopped with all service penetrations sealed to prevent smoke spread.

Are all fire doors well maintained, inspected, provided with self closing devices or kept locked shut (where required) and do they close fully into the rebate?
Refer to the fire risk assessment, are intumescent strips and smoke seals required and are they in place without any wear and tear evident.

Is emergency lighting installed (where required) and are they routinely tested and all operational? Refer to the fire risk assessment to see if emergency lighting is required or installed.

Are all fire safety signs and notices in place (where required) and do they show a pictogram (running man symbol)?
Refer to the fire risk assessment to see if directional storage is required. Fire action notices are required near all main entrances, exit points and storey exits.

Where a Communal Fire Detection system installed, is it routinely tested and currently free from faults?
Refer to the fire risk assessment to see if a communal detection system is required. Customer are responsible for testing and ensuring their flat smoke detector is operational and raising any internal faults.

Are any communal automatic smoke vents routinely tested and currently free from faults? Refer to the fire risk assessment to see if any communal automatic smoke vents are installed, these should be tested and inspected alongside the fire detection system. If no test function is provided escalate to the Asset Management H&S Contracts Manager to address.

Are all fire extinguishers (where required) inspected frequently, in test with tamper tags evident and signage displayed?
Refer to the fire risk assessment to see if fire extinguishers are required.

Where communal fire detection systems are installed, which includes and Alarm Contractors receiving panel (i.e. Honeywell System), is a Zonal Floor Plan displayed near the panel?
If no, request a Zonal Floor Plan from the Asset Management H&S Contracts Manager.

Is this section complete with no further comments to add?

Please upload photos if required.

5. Management of fire safety.
Please comment and escalate any concerns to your Line Manager or Responsible Person

Is the Fire and Emergency Plan suitable and sufficient and stored on Objective/SharePoint?
If not, refer to the Fire Management Code of Practice on the intranet to complete a fire and emergency plan.

Are suitable Fire Action Notices displayed near main access door/s and final exits and do they display the correct "Fire Evacuation Strategy"?
Refer to the Fire Risk Assessment to ensure the fire action notice displayed reflects the evacuation strategy described, i.e. "Stay Put", "Full Evacuation" & "Phased Evacuation" etc. If not, refer to Fire Management Code of Practice on the intranet to complete a fire and emergency plan.

Are Staff/Customer fire training arrangements adequate?
Staff have fire and H&S awareness training and refreshed frequently, raise any concerns to Line Manager. In residential properties, are suitable arrangements in place for communicating fire evacuation requirements to residents etc. by signs, notices and at sign up.

Is a Fire Log Book or Fire Inspection checklist completed on site, recorded and available for inspection?
Including the maintenance and testing of fire protection equipment such as Fire Alarm systems, Emergency Lighting systems, Fire Doors, Sprinkler Systems & Automatic Smoke Ventilation Systems

Is the Fire and Emergency Plan suitable and sufficient?
For example, because of changes in layout, use, number or nature of occupants, review current PEEP's and check if new PEEP's are required (where customers raise requests for aids and adaptations they should be supported to complete a PEEP)

6. New Action Plan
All outstanding items should be recorded and escalation to the Responsible Person or Line Manager to be addressed.
Any new issues should be recorded and dealt with as appropriate. Once completed the review form should be revisited and signed off as complete.

Please identify outstanding items from previous action plan. Include timescales/priorities and the person responsible (Asset Management, Homes Management, Other)

Upload photos if required.

Identify further work/action required. Include timescales/priorities and the person responsible (Asset Management, Homes Management, Other)

Upload photos if required.

This review sheet must be stored on Objective/SharePoint, to the relevant scheme file and kept available for inspections

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Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.