Plantagenet Office Inspection for Safety Team Members (Revision 3)

• Site conducted

  Select

• Document No.

• Office Safety Inspection for (enter "Shire of...")

• Administration Area

• Conducted on

  Date
• Location
  Address

• Personnel

1. Electricity

• 1.1 Has electrical equipment been tested?

  Select Electrical equipment cords and cables and powerboards appear to have all been tested in their scheduled date Some electrical equipment cords and cables and powerboards appear to be out of their scheduled date Most electrical equipment cords and cables and powerboards appear to be out of their scheduled date There appears to be no testing and tagging regime in place There are additional details: There are other/additional findings:

  • Electrical equipment cords and cables and powerboards appear to have all been tested in their scheduled date
  • Some electrical equipment cords and cables and powerboards appear to be out of their scheduled date
  • Most electrical equipment cords and cables and powerboards appear to be out of their scheduled date
  • There appears to be no testing and tagging regime in place
  • There are additional details:
  • There are other/additional findings:

• Action suggestion: (The items 'out of schedule' require identified and tested and tagged in line with the schedule).

• Action suggestion: (Schedule a test and tag inspection and maintain the schedule going forward).

• Action suggestion: (Implement a test and tag schedule for office equipment).

• Images supporting findings:

  Media

• Other additional details or findings:

• 1.2 Are plugs, sockets and extension leads in good condition?

  Select All plugs, sockets and extension cords appear in good order Some issues identified There are additional details: There are other/additional findings:

  • All plugs, sockets and extension cords appear in good order
  • Some issues identified
  • There are additional details:
  • There are other/additional findings:

• Action suggestion: (The items identified were tagged out; the items require removed and inspected for disposal or repair by a qualified electrician).

• Images supporting findings:

  Media

• Other additional details or findings:

2. Slips, Trips and Falls

• 2.1 Can people move safely around the workplace and are passages kept free from obstruction?

  Select Walkways, passageways and thoroughfares appear tidy, unimpeded and obstacle free There appears to be some temporary congestion and housekeeping issues affecting ease of movement throughout the area, the issue was rectified at the time of the inspection There are numerous congestion and housekeeping issues impeding free movement throughout the area There are other additional details: There are other additional findings:

  • Walkways, passageways and thoroughfares appear tidy, unimpeded and obstacle free
  • There appears to be some temporary congestion and housekeeping issues affecting ease of movement throughout the area, the issue was rectified at the time of the inspection
  • There are numerous congestion and housekeeping issues impeding free movement throughout the area
  • There are other additional details:
  • There are other additional findings:

• Action suggestion: (Take a photo of before and after and detail the issue(s).

• Action suggestion: (The area requires a priority tidy-up to remedy the most significant issues, and requires review to identify the root cause of the issues so a 'fix it for good' solution can be identified and implemented).

• Images supporting findings:

  Media

• Other additional details or findings:

3. Manual Tasks

• 3.1 Have you identified any manual tasks that may cause injury?

  Select Not cited/ not observed Manual tasks issues were identified/ made known Manual tasks appear to be being performed without issue There are additional details: There are other/additional findings:

  • Not cited/ not observed
  • Manual tasks issues were identified/ made known
  • Manual tasks appear to be being performed without issue
  • There are additional details:
  • There are other/additional findings:

• Action suggestion: (Consider doing or reviewing the manual tasks risk assessment).

• Images supporting findings:

  Media

• Other additional details or findings:

4. Violence and aggression

• 4.1 Is a procedure present and easily identifiable on immediate actions in dealing with violence, aggression (inc dealing with difficult customers, cash handling and hold ups)?

  Select There is a procedure easily located and known to 'front counter' personnel on dealing with aggressive or threatening customers There is a procedure known to 'front counter' personnel on dealing with aggressive or threatening customers, but it is not easily located or well known There is no procedure in dealing with aggressive or threatening customers There are additional details: There are other/additional findings:

  • There is a procedure easily located and known to 'front counter' personnel on dealing with aggressive or threatening customers
  • There is a procedure known to 'front counter' personnel on dealing with aggressive or threatening customers, but it is not easily located or well known
  • There is no procedure in dealing with aggressive or threatening customers
  • There are additional details:
  • There are other/additional findings:

• Action suggestion: (Consider placing the procedure in an easily accessible location for staff so it can be readily referred to in panic situations)

• Action suggestion: (A procedure for dealing with aggressive or threatening customers should be considered, with staff trained to the procedure and the procedure made easily accessible and the scenario tested).

• Images supporting findings:

  Media

• Other additional details or findings:

• 4.2 Are counter security systems functioning: doors to counter locked/shut, not left open, alarms and panic buttons functioning?

  Select All counter security systems appear to be functioning, in good order and protocols (such as doors locked/closed appropriately) followed; There was an issue identified in the security system; There are additional details: There are other/additional findings:

  • All counter security systems appear to be functioning, in good order and protocols (such as doors locked/closed appropriately) followed;
  • There was an issue identified in the security system;
  • There are additional details:
  • There are other/additional findings:

• Action suggestion: (Detail the issue, take images. Consider reviewing the risk assessment or placing a work request; if it is a maintenance issue).

• Images supporting findings:

  Media

• Other additional details or findings:

5. Lighting

• 5.1 Is the lighting sufficient to allow easy movement and for work to be done without adopting awkward postures, or straining to see?

  Select There appears to be adequate levels of lighting, and workers represented no issue when asked There was an issue identified in the lighting levels in the office There are additional details: There are other/additional findings:

  • There appears to be adequate levels of lighting, and workers represented no issue when asked
  • There was an issue identified in the lighting levels in the office
  • There are additional details:
  • There are other/additional findings:

• Action suggestion: (Detail the issue, take images. Consider reviewing the risk assessment, referring for a lighting survey, or placing a work request; if it is a maintenance issue).

• Images supporting findings:

  Media

• Other additional details or findings:

• 5.2 Is the working environment free of any glare contrast or reflection?

  Select Work environment appears to be free from glare contrast and reflection issues There was an issue identified with glare, contrast and/or reflection in the office There are additional details: There are other/additional findings:

  • Work environment appears to be free from glare contrast and reflection issues
  • There was an issue identified with glare, contrast and/or reflection in the office
  • There are additional details:
  • There are other/additional findings:

• Suggested action: (Detail the issue, take images. Consider reviewing the workstation risk assessment, or a recommending a review of the identified source/area of the glare; or placing a work request if it is a maintenance issue).

• Images supporting findings:

  Media

• Other additional details or findings:

6. Workspace

• 6.1 Are desks and workstations easy to get to and from?

  Select Area's around desks and workstations appear tidy, unimpeded and obstacle free There appears to be some temporary congestion and housekeeping issues affecting some work areas, the issue was rectified at the time of the inspection There are numerous congestion and housekeeping issues impeding free and safe movement around numerous work areas There are additional details: There are other/additional findings:

  • Area's around desks and workstations appear tidy, unimpeded and obstacle free
  • There appears to be some temporary congestion and housekeeping issues affecting some work areas, the issue was rectified at the time of the inspection
  • There are numerous congestion and housekeeping issues impeding free and safe movement around numerous work areas
  • There are additional details:
  • There are other/additional findings:

• Action suggestion: (Take a photo of before and after and detail the issue(s) to understand if there is a continuing issue that needs resolved).

• Action suggestion: (The area requires a priority tidy-up to remedy the most significant issues, and review to identify the root cause of the issues so a 'fix it for good' solution can be identified and implemented).

• Images supporting findings:

  Media

• Other additional details or findings:

• 6.2 Is there adequate legroom under desks, free from bins, cables and stored items?

  Select Area's around desks and workstations appear tidy, unimpeded and obstacle free There appears to be some temporary congestion and housekeeping issues affecting some work areas, the issue was rectified at the time of the inspection There are numerous congestion and housekeeping issues impeding free and safe movement around numerous work areas There are additional details: There are other/additional findings:

  • Area's around desks and workstations appear tidy, unimpeded and obstacle free
  • There appears to be some temporary congestion and housekeeping issues affecting some work areas, the issue was rectified at the time of the inspection
  • There are numerous congestion and housekeeping issues impeding free and safe movement around numerous work areas
  • There are additional details:
  • There are other/additional findings:

• Action suggestion: (Take a photo of before and after and detail the issue(s) to understand if there is a continuing issue that needs resolved).

• Action suggestion: (The area requires a priority tidy-up to remedy the most significant issues, and review to identify the root cause of the issues so a 'fix it for good' solution can be identified and implemented).

• Images supporting findings:

  Media

• Other additional details or findings:

• 6.3 Do desks and other furniture appear stable, uncluttered, and without sharp edges, or damage?

  Select All furniture generally appears in good safe functioning order There was an issue identified with furniture safety There are additional details: There are other/additional findings:

  • All furniture generally appears in good safe functioning order
  • There was an issue identified with furniture safety
  • There are additional details:
  • There are other/additional findings:

• Action suggestion: (Detail the issue, take images. Consider reviewing the workstation risk assessment, or a recommending a review of the identified furniture's suitability/functionality; or placing a work request if it is a maintenance issue).

• Images supporting findings:

  Media

• Other additional details or findings:

• 6.4 Do chairs appear in good condition, functional and without tears or rips to fabric?

  Select All chairs generally appear in good safe functioning order There was an issue identified with a chair There are additional details: There are other/additional findings:

  • All chairs generally appear in good safe functioning order
  • There was an issue identified with a chair
  • There are additional details:
  • There are other/additional findings:

• Action suggestion: (Detail the issue, take images. Consider reviewing the workstation risk assessment, or a recommending a review of the identified chair's suitability/functionality; or placing a work request if it is a maintenance issue).

• Images supporting findings:

  Media

• Other additional details or findings:

• 6.5 Is there enough space in walkways and around cupboards, storage and doors?

  Select Area's around cupboards, storage areas and doors are tidy, unimpeded and obstacle free, allowing easy access There appears to be some temporary untidiness and/or stability of stored items affecting some areas impeeding access to cupboards, safe storage areas and free door movement; the issue(s) was/were rectified at the time of the inspection There are numerous congestion and housekeeping issues impeeding access to cupboards, safe storage areas and free door movements There are additional details: There are other/additional findings:

  • Area's around cupboards, storage areas and doors are tidy, unimpeded and obstacle free, allowing easy access
  • There appears to be some temporary untidiness and/or stability of stored items affecting some areas impeeding access to cupboards, safe storage areas and free door movement; the issue(s) was/were rectified at the time of the inspection
  • There are numerous congestion and housekeeping issues impeeding access to cupboards, safe storage areas and free door movements
  • There are additional details:
  • There are other/additional findings:

• Action suggestion: (Take a photo of before and after and detail the issue(s) to understand if there is a continuing issue that needs resolved).

• Action suggestion: (The area requires a priority tidy-up to remedy the most significant issues, and review; to identify the root cause of the issues so a 'fix it for good' solution can be identified and implemented).

• Images supporting findings:

  Media

• Other additional details or findings:

7. Amenities

• 7.1 Do toilet facilities appear functional, clean and hygienic?

  Select Toilets appear clean, hygienic and in good order Toilets were mostly clean, but otherwise appear functional There are issues with cleanliness and hygiene status of the toilets and/or functionality There are additional details: There are other/additional findings:

  • Toilets appear clean, hygienic and in good order
  • Toilets were mostly clean, but otherwise appear functional
  • There are issues with cleanliness and hygiene status of the toilets and/or functionality
  • There are additional details:
  • There are other/additional findings:

• Suggested action: (Ensuring the toilets are vacant and not in use, take a photo and detail the issue(s). Monitor the issue to understand if there is a continuing issue that needs resolved).

• Suggested action: (Detail the issue, take images. Consider bringing the issue to the Manager's direct attention and/or placing a work request if it is a maintenance issue).

• Images supporting findings:

  Media

• Other additional details or findings:

• 7.2 Do kitchen facilities appear functional, clean and hygienic?

  Select Kitchen/staff area appear clean, hygienic and in good order Kitchen/staff area was mostly clean, but otherwise appear functional There are issues with cleanliness and hygiene status of the Kitchen/staff area and/or functionality There are additional details: There are other/additional findings:

  • Kitchen/staff area appear clean, hygienic and in good order
  • Kitchen/staff area was mostly clean, but otherwise appear functional
  • There are issues with cleanliness and hygiene status of the Kitchen/staff area and/or functionality
  • There are additional details:
  • There are other/additional findings:

• Action suggestion: (Take a photo and detail the issue(s). Monitor the issue to understand if there is a continuing issue that needs resolved).

• (detail the issue, take images. Consider bringing the issue to the Manager's direct attention and/or placing a work request if it is a maintenance issue).

• Images supporting findings:

  Media

• Other additional details or findings:

8. Emergency

• 8.1 Are the emergency evacuation diagrams clear and can be easily viewed?

  Select Emergency evacuation diagrams can easily be seen and appear accurate to the building Emergency evacuation diagrams are obstructed and could not be easily seen or followed /understood, the obstruction was resolved at the time of inspection Emergency evacuation diagram(s) appear inaccurate to the building There are additional details: There are other/additional findings:

  • Emergency evacuation diagrams can easily be seen and appear accurate to the building
  • Emergency evacuation diagrams are obstructed and could not be easily seen or followed /understood, the obstruction was resolved at the time of inspection
  • Emergency evacuation diagram(s) appear inaccurate to the building
  • There are additional details:
  • There are other/additional findings:

• Action suggestion: (Take a photo and detail the issue before and post rectification. Monitor the issue to understand if there is a continuing issue that needs resolved).

• Action suggestion: (Detail the issue, take images. Bring the issue to the Manager's direct attention).

• Images supporting findings:

  Media

• Other additional details or findings:

• 8.2 Are fire exits easy to see and clearly marked and routes to them unobstructed?

  Select Fire exits and pathways to those exits are clear and unobstructed A fire exit and/or path to fire exit was obstructed/impinged; the issue was rectified at the time of inspection There were identified a number of issues with obstructed pathways and fire exits There are additional details: There are other/additional findings:

  • Fire exits and pathways to those exits are clear and unobstructed
  • A fire exit and/or path to fire exit was obstructed/impinged; the issue was rectified at the time of inspection
  • There were identified a number of issues with obstructed pathways and fire exits
  • There are additional details:
  • There are other/additional findings:

• Action suggestion: (Take a photo and detail the issue before and post rectification. Monitor the issue to understand if there is a continuing issue that needs resolved).

• Action suggestion: (Detail the issue, take images. Bring the issue to the Manager's direct attention).

• Images supporting findings:

  Media

• Other additional details or findings:

• 8.3 Are fire extinguishers located in their brackets, appear unused, tested within the last 6 months, and have signage above them?

  Select Fire extinguishers appear in good order, correct location and inspected within the last 6 months Fire extinguisher was obstructed or inaccessible, the issue was rectified at the time of the inspection Fire extinguisher servicability, access, signage, condition, appear to need closer review/inspection There are additional details: There are other/additional findings:

  • Fire extinguishers appear in good order, correct location and inspected within the last 6 months
  • Fire extinguisher was obstructed or inaccessible, the issue was rectified at the time of the inspection
  • Fire extinguisher servicability, access, signage, condition, appear to need closer review/inspection
  • There are additional details:
  • There are other/additional findings:

• Action suggestion: (Take a photo and detail the issue before and post rectification. Monitor the issue to understand if there is a continuing issue that needs resolved).

• Action suggestion: (Detail the issue, take images. Bring the issue to the Manager's direct attention).

• Images supporting findings:

  Media

• Other additional details or findings:

9. Working Climate

• 9.1 Do workers feel the temperature is OK (not too hot, not too cold)?

  Select Workers asked about the temperature were reasonably satisfied Some issues with temperature comfort levels There appears to be a significant issue with comfort levels relating to the workspace temperature There are additional details: There are other/additional findings:

  • Workers asked about the temperature were reasonably satisfied
  • Some issues with temperature comfort levels
  • There appears to be a significant issue with comfort levels relating to the workspace temperature
  • There are additional details:
  • There are other/additional findings:

• Action suggestion: (Detail the issue(s), i.e. too hot/too cold/ is it a heater/airconditioning service issue. Monitor the issue to understand if there is a continuing issue that needs resolved. Consider bringing the issue to the Manager's direct attention and/or placing a work request if it is a maintenance issue).

• Action suggestion: (detail the issue. Consider bringing the issue to the Manager's direct attention immediately and/or placing a work request if it is a maintenance issue).

• Images supporting findings:

  Media

• Other additional details or findings:

• 9.2 Does airflow appear to be adequate?

  Select Workers asked about the air flow were reasonably satisfied Some issue with worker comfort levels affected by airflow type issues There appears to be significant issues with comfort levels caused by airflow There are additional details: There are other/additional findings:

  • Workers asked about the air flow were reasonably satisfied
  • Some issue with worker comfort levels affected by airflow type issues
  • There appears to be significant issues with comfort levels caused by airflow
  • There are additional details:
  • There are other/additional findings:

• Action suggestion: (Detail the issue(s), i.e. is there a perception that the airflow is lacking, or too much?. Monitor the issue to understand if there is a continuing issue that needs resolved Consider bringing the issue to the Manager's direct attention and/or placing a work request if it is a maintenance issue).

• Action suggestion: (Detail the issue, take images. Consider bringing the issue to the Manager's direct attention and/or placing a work request if it is a maintenance issue).

• Images supporting findings:

  Media

• Other additional details or findings:

10. First Aid

• 10.1 Are First Aid Kits present and accessible and first aid qualified persons known/listed?

  Select First Aid Kits appear in good order, correct location with area first aider's clearly identifiable First Aid Kits or First Aider information was obstructed or inaccessible, or difficult to locate; the issue was rectified at the time of the inspection First Aid Kits servicability, access, signage, and/or first aider information/identification, appear to need closer review/inspection There are additional details: There are other/additional findings:

  • First Aid Kits appear in good order, correct location with area first aider's clearly identifiable
  • First Aid Kits or First Aider information was obstructed or inaccessible, or difficult to locate; the issue was rectified at the time of the inspection
  • First Aid Kits servicability, access, signage, and/or first aider information/identification, appear to need closer review/inspection
  • There are additional details:
  • There are other/additional findings:

• Action suggestion: (Take a photo and detail the issue before and post rectification. Monitor the issue to understand if there is a continuing issue that needs resolved).

• Action suggestion: (Detail the issue, take images. Bring the issue to the Manager's direct attention).

• Images supporting findings:

  Media

• Other additional details or findings:

• 10.2 Do First Aid Kits appear adequately stocked (with in-date items)

  Select First Aid Kits appear adequately stocked with items in-date First Aid Kits appear inadequately stocked First Aid Kits have items out-of-date There are additional details: There are other/additional findings:

  • First Aid Kits appear adequately stocked with items in-date
  • First Aid Kits appear inadequately stocked
  • First Aid Kits have items out-of-date
  • There are additional details:
  • There are other/additional findings:

• Action suggestion: (Take a photo and recommend the first aid kits stock levels are reviewed).

• Action suggestion: (Take a photo and recommend the first aid kits stock is reviewed).

• Images supporting findings:

  Media

• Other additional details or findings:

11. Housekeeping

• 11.1 Do bins appear to be emptied on a regular basis and free from odor?

  Select Bins appear clean, under capacity, hygienic, odour free, and in good order Bins appear functional but demonstrate issues; the issue(s) was/were rectified at the time of the inspection There are issues with cleanliness and hygiene status of the bin(s) and/or functionality, or capacity being breached There are additional details: There are other/additional findings:

  • Bins appear clean, under capacity, hygienic, odour free, and in good order
  • Bins appear functional but demonstrate issues; the issue(s) was/were rectified at the time of the inspection
  • There are issues with cleanliness and hygiene status of the bin(s) and/or functionality, or capacity being breached
  • There are additional details:
  • There are other/additional findings:

• Action suggestion: (Take a photo and detail the issue(s). Monitor the issue to understand if there is a continuing issue that needs resolved).

• Action suggestion: (Detail the issue, take images. Consider bringing the issue to the Manager's direct attention and/or placing a work request if it is a maintenance issue).

• Images supporting findings:

  Media

• Other additional details or findings:

• 11.2 Does the office space in general appear orderly well kept, and clutter (including adhoc storage items) minimised?

  Select The office generally appears well kept, and clutter free with minimal evidence of out-of-place storage. The office has some housekeeping issues with adhoc storage and/or clutter becoming a safety issue The office throughout appears cluttered and presents housekeeping issues which need attention There are additional details: There are other/additional findings:

  • The office generally appears well kept, and clutter free with minimal evidence of out-of-place storage.
  • The office has some housekeeping issues with adhoc storage and/or clutter becoming a safety issue
  • The office throughout appears cluttered and presents housekeeping issues which need attention
  • There are additional details:
  • There are other/additional findings:

• Action suggestion: (Take a photo and detail the issue(s). Monitor the issue to understand if there is a continuing issue that needs resolved).

• Action suggestion: (Detail the issue, take images. Consider bringing the issue to the Manager's direct attention)

• Images supporting findings:

  Media

• Other additional details or findings:

12. Portable steps & Ladders

• 12.1 Is the safety step(s) or step ladder in sound condition?

  Select The step ladder or safety steps appear in good order, have good grip, stable and undamaged There is an issue with the safety step and/or ladder; (detail the issue, take images There are additional details: There are other/additional findings:

  • The step ladder or safety steps appear in good order, have good grip, stable and undamaged
  • There is an issue with the safety step and/or ladder; (detail the issue, take images
  • There are additional details:
  • There are other/additional findings:

• Action suggestion: Consider bringing the issue to the Manager's direct attention and/or placing a work request if it is a maintenance issue. The safety step or ladder may need to be tagged out- err on the side of caution).

• Images supporting findings:

  Media

• Other additional details or findings:

13. Control of Substances

• Do substances appear to be adequately stored, and in domestic quantities (and labelled)?

  Select Substances are small in quantity, labelled and stored appropriately There are some substances that are missing labels; they were tagged for labeling There are some substances in open office areas that are in quantities beyond domestic use; they were taagged out for relocation to appropriate storage There are numerous examples of substances unlabelled, in larger quantities, and left out in the open office environment There are additional details: There are other/additional findings:

  • Substances are small in quantity, labelled and stored appropriately
  • There are some substances that are missing labels; they were tagged for labeling
  • There are some substances in open office areas that are in quantities beyond domestic use; they were taagged out for relocation to appropriate storage
  • There are numerous examples of substances unlabelled, in larger quantities, and left out in the open office environment
  • There are additional details:
  • There are other/additional findings:

• Action suggestion: (Take a photo of before and after (including the 'tag' insitu and detail the issue(s)

• Action suggestion: (Tag the substance for relocation; take a photo of before and after and detail the issue(s)

• Action suggestion: Consider bringing the issue to the Manager's direct attention and/or placing a work request if it is a maintenance issue. The safety step or ladder may need to be tagged out- err on the side of caution).

• Action suggestion: (A review of the control of substances is required; consider a dedicated audit/inspection focused on the control of substances).

• Action suggestion: Consider bringing the issue to the Manager's direct attention and/or placing a work request if it is a maintenance issue. The safety step or ladder may need to be tagged out- err on the side of caution).

• Action suggestion: Consider bringing the issue to the Manager's direct attention and/or placing a work request if it is a maintenance issue. The safety step or ladder may need to be tagged out- err on the side of caution).

• Images supporting findings:

  Media

• Other additional details or findings:

14. Other Identified Issues or Concerns

• Other OSH (office) hazards or unsafe conditions identified, or represented OSH Concerns (when asking workers in the area)

OSH Office Issue

• Image illustrating issue

  Media

• Issue description:

Acknowledgements

• It is recommended immediately post-inspection, the Manager responsible for the area (if not participating in the inspection) is debriefed on the findings and those issues that require action or immediate attention.

• Safety Representative or Team Member

  Sign

• Manager

  Sign