PoMC - Bunker Transfer Checklist - 2014

BUNKER TRANSFER CHECKLIST

• Name of Vessel<br>

  Yes

  No

  N/A

• Location<br>

  Yes

  No

  N/A

• Permit Number

  Yes

  No

  N/A

• Agent

  Yes

  No

  N/A

• Product

  Yes

  No

  N/A

• Quantity

  Yes

  No

  N/A

• Inspection date and time

  Date

• Load

  Yes

  No

  N/A

• Unload

  Yes

  No

  N/A

• Was the bunker inspection completed

  Yes

  No

  N/A

• Reasons for incomplete Bunker inspection ?

  Not notified

  could not gain acess

  other

• The purpose of this inspection is to improve awareness of the responsibilities of the parties involved with the transfer. These responsibilities include adherence to port requirements which are contained in the publication: "Bunker and Non- Cargo Liquid Transfer Management Guideline" available on the website www.portofmelbourne.com
  

Was the bunker inspection completed ?

SHIP REQUIREMENTS

• 1. Are all scuppers and other deck openings securely plugged or sealed?

  Yes

  No

  N/A

• 2. Is there an empty and plugged "save all" or drip tray under the manifold connection?

  Yes

  No

  N/A

• 4. Are unused bunker connections closed, fully bolted with a blank flange and secured?

  Yes

  No

  N/A

• 5. Is the bunker connection sealed, fully bolted and leak free at the start of operations?

  Yes

  No

  N/A

• 6. Are "No Smoking/No Naked Flame" regulations being observed with signage?

  Yes

  No

  N/A

• 7. Are fire fighting and oil response equipment on hand and ready for use?

  Yes

  No

  N/A

• 8. Have the procedures for bunker handling been agreed with?

  Barge

  Road Tanker

• 8a. Have the procedures been sighted?

  Yes

  No

  N/A

• 9. What are the means of communication between ship and barge or road tanker?

  Select Hand Held Radio Staff at Manifold

  • Hand Held Radio
  • Staff at Manifold

• 10. Location of the dripping points (tank gauging points) on ship?

  At or near the manifold

  In engine room

  On another deck or level

  On the other side of the accommodation

• 11. Means of communication between ships crew

  Select Hand held radios Ships internal telephone Verbal (when close and line of sight) communication None or poor communication with long distances apart

  • Hand held radios
  • Ships internal telephone
  • Verbal (when close and line of sight) communication
  • None or poor communication with long distances apart

• 12. Is there an effective deck watch at the dipping point (tank gauging points)?

  Yes

  No

  N/A

• 13. Is there sufficient ullage (space) in ships tanks for the product to be received?

  Yes

  No

  N/A

• 14. Name the tank the bunkers are being transferred to or from on the ship?

  Yes

  No

  N/A

• Remarks

  Yes

  No

  N/A

BARGE OR ROAD TANKER REQUIREMENTS

• 15a. Is the barge securely moored?

  Yes

  No

  N/A

• 15b. Is the truck parked at a suitable location and area cordoned off?

  Yes

  No

  N/A

• 16. The bunker hoses are:

  Select In test In good condition Properly Rigged Of sufficient length to allow for movement

  • In test
  • In good condition
  • Properly Rigged
  • Of sufficient length to allow for movement

• 17. Are all connections

  Select Bolted Fitted wit Secure Camlock

  • Bolted
  • Fitted wit Secure Camlock

• 18. Are hoses spanning the water continuous with no connections?

  Yes

  No

  N/A

• 19. Are there drip trays or "save all" under manifold connections?

  Yes

  No

  N/A

• 20. Are unused bunker connections closed, flanged and secured?

  Yes

  No

  N/A

• 21. Are "No Smoking/No Naked Flame" regulations being observed with signage?

  Yes

  No

  N/A

• 22. Are fire fighting and oil response equipment on hand and ready for use?

  Yes

  No

  N/A

• 23. Is there a responsible person on site at all times (truck driver, ship or barge crew)?

  Yes

  No

  N/A

• 24. Is there sufficient ullage in barge/trucks tanks for the product to be received

  Yes

  No

  N/A

• Remarks: (Has sufficient notice been given? Has access been granted to the Bunker inspector?)

  Yes

  No

  N/A

We the undersigned have verified the items in this checklist and have satisfied ourselves that the entries made are correct to the best of our knowledge.

• For the Ship, Name, Rank, Date and Time?

  Yes

  No

  N/A

• Add signature

  Sign

• For the Barge, Name, Rank, Date and Time?

  Yes

  No

  N/A

• Add signature

  Sign

• For the Road Tanker, Name, Company, Date and Time?

  Yes

  No

  N/A

• Add signature

  Sign

• Bunker Inspector, Name, Date and Time?

  Yes

  No

  N/A

• Add signature

  Sign

• Bunker Inspector contact number 9681 8044
  Port Safety Officer (safety@portofmelbourne.com) contact number 9683 1594
  Melbourne VTS VHF channel 12 contact number 9644 9777
  

BUNKER INSPECTORS CHECKLIST GUIDANCE

Bunkers

• The term covers fuel oils, diesel oils, lube oils, sludge, waste oils and oily water. Fresh water and bulk liquid cargo are covered by separate obligations.

Permit Number

• If no evidence of a bunker permit, complete the inspection and notify the duty Port Safety Officer (PSO) during business hours.

Load/Unload

• Tick load if ship is receiving bunkers.
  Tick unload if ship is discharging bunkers.
  Mark conforming items with a tick and non-conforming items with a cross.
  Mark N.A. if the line item is not applicable to the operation.
  Notify the Duty Port Safety Officer of non-conforming items.
  
  

Item 1 Scruppers Plugged

• Check scuppers are plugged especially at the lowest point (aft) on vessel deck.

Items 2/3 Drip Trays

• Must be empty, with drain holes plugged and under the manifolds and hose joins.

Item 4 Unused Connections

• Unused connections must be closed with a blank flange securely bolted. Camlocks must be tied down.

Item 5 Leaks

• Any leaks noticed at the time of inspection.

Item 6 Signage

• (No Smoking/No Naked Flame) signage must be on Site.

Item 7 Fire Fighting/ Oil Spill Response

• Fire Extinguisher or fire hose and oil spill response kit with spill absorbent pads and/or spill absorbent booms (sausages) must be on site.

Item 8 Procedures

• Tick appropriate boxes. If unable to get a copy, sight same and take notes from same. Notes can be put in Remarks.

Item 9 Communications

• Tick appropriate boxes. Describe if required. It is compulsory to use radios as a means of communication when line of sight between suppliers is obstructed or if the distance is more than 75 metres.

Item 10 Dripping Points

• Tick appropriate boxes. Describe if necessary. Do not enter a space (engine room or accommodation) to physically sight it. Accept Duty Officers word for it.

Item 11 Internal Communications

• Tick appropriate boxes. Describe if necessary.

Item 12 Deck Watch

• Describe if required.

Item 13 Ullage

• Ullage, Volume of empty space in tank.

Item 14 Tanks

• Name the tanks and fill quantities if known.

Item 15 Barge mooring and truck location

• Tick appropriate boxes.

Item 16 Bunker hoses

• Tick appropriate boxes. Describe if required.

Item 17 Hose Connections

• Tick appropriate boxes. Describe if required.

Item 18 Continuous hose

• Request adding a hose to span the water. If the problem still exists, ensure that the connection is secured and supported.

Item 19 Drip trays

• Are drip trays clean, empty and in place?

Item 20 Unused Connections

• Fully bolted or blanked with secured camlocks.

Item 21 Regulations/Signage

• In place.

Item 22 Fire Fighting

• In place and service.

Item 23 Responsible Person

• Standing by ashore and onboard vessel.

Item 24 Ullage

• The empty space in the tank

Names and Signatures

• Obtain all names and signatures. If a person refused to sign, make note on the inspection report, "Refused to Sign"

Reference Guide

• Bunker and Non-Cargo Liquid Transfer Management Guideline. Available on the PoMC web site: http/www/portofmelbourne.com/portoperations/hazcargoes.aspx.