Port Facility Security Assessment (PFSA) Checklist

• Name of the Port

• Conducted on

  Date

• Prepared by

• Port Address
  Address

• Document Number

Port Facility Details

• Briefly describe the facility, its processes, activities, and people.

• Description of Facility Location

• Name of Operating Company

• Port Postal Address
  Address

• Port Estate (If applicable)

• General Contact Details

• Name of Chief Executive Officer

• Brief Summary of Port Operations (Estate Size, Activities, Ship Movements, Security Protocols, Traffic)

• Please attach Site Plan of the Port

  Media

• Please attach Flow Diagram of Port

  Media

Facility Security Risk Assessment Method

• Please briefly describe risk assessment method/s used in conducting the facility security check.

• Please list initial list of critical assets identified.

• Please list significant threats identified.

Inspectors

• Full Name

• When was your last PFSO Training Course?

  Date
• Location of PFSO Training Course
  Address

Port Security Committee/Port Security Authority

• Name of Chair

• General Procedures for convening the Chair

• General Procedures for recording meetings, minutes, and communicating to members of actions required

Personnel with Security Duties

• Does the port management have an organizational structure of port facility security personnel? Please attach proof if YES.

  Yes

  No

  N/A

• Describe general duties and responsibilities of security personnel and their working hours.

• Does the port have security contractors?

  Yes

  No

  N/A
Contractor

• Company Name

• How many security personnel are under this contractor?

• Where can the contractual agreement be found?

Response to and Reporting of Security Threats, Incidents, and Breaches of Security

• What are the plans/ procedures for responding to security threats?

• What are the reporting procedures to the appropriate authorities and local government units?

Security Training Program

• Details of the training program for security personnel

• Details of procedures for maintaining training records

• Describe how the port handles these types of materials.

• Who directly manages the handling of these materials?

• Where can the exact procedures for handling Dangerous Goods and Hazardous Substances be found?

Exterior Physical Inspection

• Take a preliminary walk around. Was the area free from anything unusual?

  Yes

  No

  N/A

Fencing

• Is the perimeter of the facility grounds defined by a fence, wall, or other physical barrier?

  Yes

  No

  N/A

• Is the fence in good shape (e.g. free of holes, broken posts, large ground clearance gaps)?

  Yes

  No

  N/A

• Are "NO TRESPASSING" or other applicable signs visible and in good repair?

  Yes

  No

  N/A

Gates & Doors

• GATES: Starting at the most frequently used or customer entrance and working around the perimeter clockwise, are all gates in good order? Take photos of each.

  Yes

  No

  N/A

• DOORS: Starting at the most frequently used or customer entrance and working around the perimeter clockwise, are all doors in good order? Take photos of each.

  Yes

  No

  N/A

• Are cooperative vehicles parked outside?

  Yes

  No

  N/A

• Were all vehicles locked? Take photos of any unlocked vehicles.

  Yes

  No

  N/A

• Were keys or HID cards left in the vehicle which would have permitted entry to the building?

  Safe

  At Risk

  N/A

Perimeter Lighting

• Is the entire perimeter lighted?

  Yes

  No

  N/A

• Are lights on all night?

  Yes

  No

  N/A

• Are light fixtures suitable for outside use?

  Yes

  No

  N/A

• Are lights inspected regularly?

  Yes

  No

  N/A

• Are lights in good order?

  Yes

  No

  N/A

• Are lights controlled (activated & deactivated) automatically?

  Yes

  No

  N/A

• Are control switches or breakers inaccessible to unauthorized persons?

  Yes

  No

  N/A

• Is lighting adequate for CCTV surveillance?

  Yes

  No

  N/A

Exterior CCTV Surveillance

• Is the exterior under CCTV Surveillance?

  Yes

  No

  N/A

• Does the Surveillance cover all entrances?

  Yes

  No

  N/A

• Is the equipment of sufficient quality to permit identification, i.e. resolution, refresh rate, etc.

  Yes

  No

  N/A

• Is equipment tested regularly? (note or take a photo of latest test documentation & date)

  Yes

  No

  N/A

Doors, Windows, and Other openings

• Are all exterior doors at least 1 3/4 inch solid core wood, metal clad, or metal?

  Yes

  No

  N/A

• Are all exterior doors properly equipped with locks?

  Yes

  No

  N/A

• Are all exterior doors equipped with intrusion alarms?

  Yes

  No

  N/A

• Are all hinge pins internally located, welded, or otherwise treated to prevent easy removal?

  Yes

  No

  N/A

• Are all unused doors permanently locked?

  Yes

  No

  N/A

• Are all windows that are not used, permanently closed or locked?

  Yes

  No

  N/A

• Is the general security of windows facing the perimeter adequate?

  Yes

  No

  N/A

• Are all accessible skylights, doors, and other openings adequately secured?

  Yes

  No

  N/A

• Do employees have lockable doors to hide behind in hostile situations?

  Yes

  No

  N/A

• Is the roof accessible by means of a permanently affixed ladder, fire escape, another building, a pole or tree, or other means?

  Safe

  At Risk

  N/A

• Do all walls extend to the true ceiling?

  Yes

  No

  N/A

• Does the facility have an intrusion alarm system? (If yes take a photo or note of alarm system details, control location, make, etc)

  Yes

  No

  N/A

• Is the alarm system used in all areas?

  Yes

  No

  N/A

• Does the system have AND are employees trained to use duress code functionality?

  Yes

  No

  N/A

• Is the alarm system tested regularly? (If yes, take a photo or note test documentation, date, etc)

  Yes

  No

  N/A

• Does the alarm alert a 24/7 dispatch?

  Yes

  No

  N/A

• Is there an emergency power source for all alarms?

  Yes

  No

  N/A

• Are alarm signal records maintained?

  Yes

  No

  N/A

• Do appropriate employees know alarm functionality?

  Yes

  No

  N/A

• Are safes and vaults equipped with an alarm system?

  Yes

  No

  N/A

• Does the facility have operable panic alarms?

  Yes

  No

  N/A

• Is the system tested regularly? (If yes, take a photo or note test documentation, date, etc)

  Yes

  No

  N/A

• Are they located optimally? Does everyone who should have one, have one?

  Yes

  No

  N/A

• Do employees know how to use them? (Confirm by asking 2 employees if they know how)

  Yes

  No

  N/A

Manager

• What is your job title?

Security process questions

• Does manager know who is responsible for opening and closing the facility?

  Yes

  No

  N/A

• Does manager know procedure for arming and disarming alarms?

  Yes

  No

  N/A

• Does manager know procedure for responding to alerts?

  Yes

  No

  N/A

Proactive questions

• Are visitors limited to a single entrance/exit point?

  Safe

  At Risk

  N/A

• Do you know what to do if you identify a facility-related security concern like a door that won't lock? (Does employee correctly respond with: notify facilities for repair & notify supervisor for further guidance?)

  Yes

  No

  N/A

• Are you aware of any personnel-related security concerns?

  Safe

  At Risk

  N/A

• Do you know where to direct an employee who might be suffering from emotional problems? (Correct only if employee identifies EAP)

  Yes

  No

  N/A

• Are you aware if, in the last 3 years, this facility has been left unsecured (e.g. doors found unlocked, alarm unarmed, etc.)?

  Safe

  At Risk

  N/A

• Are visitors escorted 100% of the time?

  Safe

  At Risk

  N/A

Reactive questions

• Does employee know 3 options for responding to a hostile situation? (Run, hide, fight)

  Yes

  No

  N/A

• Can employee quickly identify two nearest exits?

  Yes

  No

  N/A

• Can employee identify a safe hiding spot? (Preferably behind a locked door)

  Yes

  No

  N/A

• Does employee know how to operate panic alarm equipment (if applicable)?

  Yes

  No

  N/A

• Can employee quickly identify two potential improvised weapons?

  Yes

  No

  N/A

Employee

• What is your job title?

Proactive questions

• Are visitors limited to a single entrance/exit point?

  Safe

  At Risk

  N/A

• Do you know what to do if you identify a facility-related security concern like a door that won't lock? (Does employee correctly respond with: notify facilities for repair & notify supervisor for further guidance?)

  Yes

  No

  N/A

• Are you aware of any personnel-related security concerns?

  Safe

  At Risk

  N/A

• Do you know where to direct an employee who might be suffering from emotional problems? (Correct only if employee identifies EAP)

  Yes

  No

  N/A

• Are you aware if, in the last 3 years, this facility has been left unsecured (e.g. doors found unlocked, alarm unarmed, etc.)?

  Safe

  At Risk

  N/A

• Are visitors escorted 100% of the time?

  Safe

  At Risk

  N/A

Reactive questions

• Does employee know 3 options for responding to a hostile situation? (Run, hide, fight)

  Yes

  No

  N/A

• Can employee quickly identify two nearest exits?

  Yes

  No

  N/A

• Can employee identify a safe hiding spot? (Preferably behind a locked door)

  Yes

  No

  N/A

• Does employee know how to operate panic alarm equipment (if applicable)?

  Yes

  No

  N/A

• Can employee quickly identify two potential improvised weapons?

  Yes

  No

  N/A

Agency/Authority

• Name

• Address
  Address
• Contact Details
  Address

• Please summarize your noted observations and recommendations for the development of the Facility Security Plan. You can also assign actions to responsible individuals and set deadlines for task completion.

• Observations

• Recommendations

• Facility Security Officer

  Sign

• Facility Security Manager

  Sign