Portsmouth Office Inspection

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Main entrance

• Is the access to, and around the entrance to the building safe and free from slip, trip or fall hazards?

  Yes

  No

  N/A

• Yes

  No

  N/A

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  Media

• Is the warning signage and road markings legible for speed limits, road crossings and junctions?

  Yes

  No

  N/A

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  Media

• Is the smoking area clean and tidy and is there a provision for disposing of waste?

  Yes

  No

  N/A

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  Media

• Is the entrance door in good working order, displaying correct signage, unobstructed and free from trip hazards?

  Yes

  No

  N/A

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• Are the male and female toilets lockable, clean, suitably lit and in good working order?

  Yes

  No

  N/A

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  Media

• Does the lift operate safely and correctly?

  Yes

  No

  N/A

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• Are the stairs clear and free from tripping hazards?

  Yes

  No

  N/A

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Main office / reception area

• Are work stations free of clutter, combustible materials and trip hazards and have good access?

  Yes

  No

  N/A

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  Media

• Is the work station fully compliant with Houlder DSE assessment requirements?

  Yes

  No

  N/A

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  Media

• Are all electric / data sockets and trunking in good order with no visible defects?

  Yes

  No

  N/A

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  Media

• Is the office free from 'daisy chaining' of extension sockets? (sockets plugged into sockets)

  Yes

  No

  N/A

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  Media

• Are all materials stored safely at height on the shelves? - no potential dropped objects or potential manual handling injuries.

  Yes

  No

  N/A

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• Are the fire alarm systems for the 2 office areas linked and can they be heard clearly during a drill / evacuation?

  Yes

  No

  N/A

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• Has a fire drill taken place, what is the frequency for this and when is the next one planned?

  Yes

  No

  N/A

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• Are all fire doors in good working order and operating freely throughout the building?

  Yes

  No

  N/A

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• Are fire extinguishers Water & Co2), signage and escape route and assembly point plan available close to emergency exit?

  Yes

  No

  N/A

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  Media

• Are fire extinguishers unobstructed and easily accessible?

  Yes

  No

  N/A

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  Media

• Are all fire action notices displaying the correct assembly point location throughout the building?

  Yes

  No

  N/A

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• Is there clear unobstructed access to the printers?

  Yes

  No

  N/A

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• Is the lighting and temperature suitable and sufficient?

  Yes

  No

  N/A

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• Are the ceiling tiles in good condition throughout the office?

  Yes

  No

  N/A

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Archive storage area to rear of office

• Are all materials stored safely at height on the shelves? - no potential dropped objects or potential manual handling injuries.

  Yes

  No

  N/A

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  Media

• Is there clear unobstructed access to all areas?

  Yes

  No

  N/A

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• Is there a means of safe access to reach items stored at height?

  Yes

  No

  N/A

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  Media

Julian Mason's office

• Is the work station free of clutter, combustible materials and trip hazards and have good access?

  Yes

  No

  N/A

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  Media

• Is the work station fully compliant with Houlder DSE assessment requirements?

  Yes

  No

  N/A

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  Media

• Are all electric / data sockets and trunking in good order with no visible defects?

  Yes

  No

  N/A

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  Media

• Is the office free from 'daisy chaining' of extension sockets? (sockets plugged into sockets)

  Yes

  No

  N/A

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  Media

• Is the lighting and temperature suitable and sufficient?

  Yes

  No

  N/A

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  Media

Mike Simpson's office

• Is the work station free of clutter, combustible materials and trip hazards and have good access?

  Yes

  No

  N/A

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  Media

• Is the work station fully compliant with Houlder DSE assessment requirements?

  Yes

  No

  N/A

• Add media

  Media

• Are all electric / data sockets and trunking in good order with no visible defects?

  Yes

  No

  N/A

• Add media

  Media

• Is the office free from 'daisy chaining' of extension sockets? (sockets plugged into sockets)

  Yes

  No

  N/A

• Add media

  Media

• Is the lighting and temperature suitable and sufficient?

  Yes

  No

  N/A

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  Media

Connecting office and conference room

• Are work stations free of clutter, combustible materials and trip hazards and have good access?

  Yes

  No

  N/A

• Add media

  Media

• Are the work stations fully compliant with Houlder DSE assessment requirements?

  Yes

  No

  N/A

• Add media

  Media

• Are all electric / data sockets and trunking in good order with no visible defects?

  Yes

  No

  N/A

• Add media

  Media

• Is the office free from 'daisy chaining' of extension sockets? (sockets plugged into sockets)

  Yes

  No

  N/A

• Add media

  Media

• Are all materials stored safely at height on the shelves? - no potential dropped objects or potential manual handling injuries.

  Yes

  No

  N/A

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  Media

• Are fire extinguishers Water & Co2), signage and escape route and assembly point plan readily available?

  Yes

  No

  N/A

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  Media

Server / Plotter area

• Is the area free from a build up of combustible materials?

  Yes

  No

  N/A

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  Media

• Is there a Co2 extinguisher available for the server cabinet?

  Yes

  No

  N/A

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  Media

• Is the notice board information relevant and up-to-date? including. company policies, office, fire & first aid risk assessments?

  Yes

  No

  N/A

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  Media

• Is the correct emergency contact information clearly visible for first aid and fire Marshall?

  Yes

  No

  N/A

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  Media

Storage room

• Are all materials stored safely at height on the shelves? - no potential dropped objects or potential manual handling injuries.

  Yes

  No

  N/A

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  Media

• Is there clear unobstructed access to all areas?

  Yes

  No

  N/A

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  Media

• Is there a means of safe access to reach items stored at height?

  Yes

  No

  N/A

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  Media

New office area

• Are work stations free of clutter, combustible materials and trip hazards and have good access?

  Yes

  No

  N/A

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  Media

• Is the work station fully compliant with Houlder DSE assessment requirements?

  Yes

  No

  N/A

• Add media

  Media

• Are all electric / data sockets and trunking in good order with no visible defects?

  Yes

  No

  N/A

• Add media

  Media

• Is the office free from 'daisy chaining' of extension sockets? (sockets plugged into sockets)

  Yes

  No

  N/A

• Add media

  Media

• Are all materials stored safely at height on the shelves? - no potential dropped objects or potential manual handling injuries.

  Yes

  No

  N/A

• Add media

  Media

• Are fire extinguishers Water & Co2), signage and escape route and assembly point plan available close to emergency exit?

  Yes

  No

  N/A

• Add media

  Media

• Are fire extinguishers unobstructed and easily accessible?

  Yes

  No

  N/A

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  Media

• Is the lighting and temperature suitable and sufficient?

  Yes

  No

  N/A

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  Media

Directors office

• Is the work station free of clutter, combustible materials and trip hazards and have good access?

  Yes

  No

  N/A

• Add media

  Media

• Is the work station fully compliant with Houlder DSE assessment requirements?

  Yes

  No

  N/A

• Add media

  Media

• Are all electric / data sockets and trunking in good order with no visible defects?

  Yes

  No

  N/A

• Add media

  Media

• Is the office free from 'daisy chaining' of extension sockets? (sockets plugged into sockets)

  Yes

  No

  N/A

• Add media

  Media

• Is the lighting and temperature suitable and sufficient?

  Yes

  No

  N/A

• Add media

  Media

Kitchen area

• Is the kitchen area, fridge and microwave clean and in good working order?

  Yes

  No

  N/A

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  Media

• Due to the open nature of the area is there any potential hazards that may arise when a number of people may be in the same area?

  Yes

  No

  N/A

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  Media

• Is the water dispenser clean, in good order and regularly checked?

  Yes

  No

  N/A

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  Media

• Is there a fire blanket in place and is it in a useable condition?

  Yes

  No

  N/A

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  Media

• Is there a first aid kit available, is it adequate for the number of staff and is the quarterly check list up-to-date?

  Yes

  No

  N/A

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  Media

Meeting / Mess room

• Is the route around the table clear of obstructions and free of trip hazards (trailing cables, etc.)?

  Yes

  No

  N/A

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  Media

• Is the area free from a build up of combustible materials?

  Yes

  No

  N/A

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  Media

Serviceable equipment

• Have the boilers been serviced, if so when are they due for re-test?

  Yes

  No

  N/A

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  Media

• Are the fire extinguishers tested and in date, if so when are they due for re-test?

  Yes

  No

  N/A

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• Is all electrical equipment (fixed and portable) PA tested, if so when are they due for re-test?

  Yes

  No

  N/A

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• Have the security alarms been tested, if so when are they due for re-test?

  Yes

  No

  N/A

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  Media

• Is the air conditioning system tested, if so when is it due for re-test?

  Yes

  No

  N/A

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  Media