Title Page
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Project Name
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Site
Vehicle Plate Number
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Vehicle description (also upload photograph of the vehicle showing the plate number)
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Inspection date
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Inspected by
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Location
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Current kilometer reading
Vehicle Management
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Is the vehicle owned or leased?
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Name of the lease company
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Is a copy of the vehicle registration / Mukhiya held?
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What was the last registration / re-registration date?
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Is a copy of the lease agreement and limitations held?
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Is a copy of the vehicle insurance held?
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Is the vehicle included in the equipment register?
Servicing & Maintenance
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Is the vehicle listed on the registration / servicing and inspection tracker?
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Has the vehicle been serviced as detailed on the tracker (by duty hours / kilometers / time, etc.)?
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Are copies of the service and maintenance records available as evidence of completion?
Visual Inspection
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Is the vehicle free from obvious damage? (List and photograph all damage and defects)
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Do all lights operate correctly?
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Are all tyres free from defects and within legal limits?
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Are all windows and windscreens free from damage and clean?
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Does the horn work correctly?
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Is the vehicle clean and number plate legible?
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Are the vehicle / door mirrors free from damage?
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Is the interior free from obvious damage?
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Is the interior of the vehicle reasonable clean?
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Do all seatbelts operate correctly?
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Is the spare tyre in a usable condition?
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Is the vehicle jack present and emergency pack present (first aid kit and emergency triangle)?
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Is the fire extinguisher present and correct?
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Is a flashing beacon present and operational (site vehicles only)?
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Are there any other condition issues with this vehicle?
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Detail.
Additional checks for Airside Vehicles Only
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Does the vehicle have a FOD box?
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Is the flashing hazard beacon present?
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Are spare items of PPE available?
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Are comms with Air Operations and ATC connected and working?
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Is the airside vehicle permit present?
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Is the limitations of use card present?
Additional checks for Construction Plant Only
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Are the vehicle daily operator checklists present and complete?
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Are safety cages, roll-over protection, or operator cabs correctly protected?
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Are blind spot mirrors or operator cameras installed and operational?
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Are reversing alarms installed and operational?
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Are flashing beacons installed and operational?
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Are the vehicle controls legible and free from damage?
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Are all gauges / displays working correctly?
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Are warning devices installed and working correctly?
Additional checks for vehicles working on vessels or next to / over open water
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Are lifejackets of a manual operation type?
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Is the emergency hammer present?
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Is the vehicle provided with a life-ring with rope or a similar water rescue device?
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Does the vehicle have a snorkel exhaust system?
Summary & Instructions
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Based on the completed inspection, is the vehicle in a suitable condition to use?
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Upon completion of the inspection the inspection report is to be uploaded against the asset within Safety Culture, and a copy of the .pdf report uploaded to the project / office folder on Teams.
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If the vehicle is not in a fit condition for use, then the keys are to be removed and locked away until the defect has been rectified. A note should be placed in the vehicle to identify that it is out of service. Rectification records are to be retained as evidence of competent repair.
