Pre-Event Planning Form

• Pre-Event Planning Form

• Synod of the Northeast

  Date

• Complete by:

  Date

General Organization Information

• Function:

• Budget:

• How Many Attendees?:

• Conference Room Needed:

  Yes

  No

• Breakout Rooms Needed:

  Yes

  No

• How Many?

• Room Set Up:

• Long Tables:

  Yes

  No

  N/A

• How Many?

• Round Tables:

  Yes

  No

  N/A

• How Many?

Event-Specific Information

• Hotel

  Yes

  No

• What Area? i.e: Albany, Princeton, Syracuse, etc.

• Hotel Preferencee. i.e: DoubleTree, Embassy Suites, Hilton, etc.

• Retreat or Conference Center

  Yes

  No

• Do You Have a Preference?

• Church

  Yes

  No

• Please Provide Churches to Contact

• Is Church ADA Accessible?

  Yes

  No

  N/A

• Event Start Date:

  Date

• Event End Date:

  Date

• Provide Agenda by:

  Date

• Head Count Due by:

  Date

Audio/Visual Equipment Needed

• Projector:

  Yes

  No

• Screen/TV

  Yes

  No

• Sound Board

  Yes

  No

• Wires connector - connect in/out of sound board and camera

  Yes

  No

• Microphones

  Yes

  No

• How Many

• Wifi Extender

• Ethernet Adapter

  Yes

  No

• Other