Information

  • Audit Title

  • Conducted on

  • Prepared by

  • Location

Pre-License Visit Objective

  • The purpose of the pre-license visit is to review required student, staff, and site files for accuracy. These files are required by the NC DHHS and will be reviewed by NC State Licensing Consultants annually.

Parent Board Information

  • Daycare License

  • Sanitation Inspection Certificate

  • Emergency Medical Care Plan

  • Crisis Plan

  • Evacuation Plan (Fire)

  • Fire Drill Log/Lockdown Log

  • Location of nearest hospital

  • Location of Nearest Phone

  • Copies of CPR & First Aid cards of certified staff

  • First Aid Chart

  • Allergy List (covered)

  • Safe Pick Up & Delivery Procedures

  • Shaken Baby Syndrome Policy- applicable only for Pre-K and School-age combination programs<br>

  • Procedures for sick children

  • Vomit/Diarrhea Plan

  • Discipline and Behavior Policy

  • Behavior Matrix

  • Summary of Laws

  • Site Coordinator Office Hours/Conference Hours

  • Tax ID Number

  • Field Trip Procedures

  • Parent Participation Policy & Field Trip Information

  • Parent Information (formerly Parent Newsletter)

  • Financial Agreement

  • Weather Watch<br>

  • Child Staff Ratio Forms - Per group

  • Menus - Snack/Supper

  • Daily Schedules - Per group

  • Early-Release Day Schedules - Per group

  • Rainy Day Schedules - Per group

  • Long Day Schedules - Per group

  • Tobacco Free Sign

  • Lessons Plans are posted and current

DCD Off-Site Compliance Notebook

  • Emergency Information (Leigh)

  • Health Questionnaire (Leigh)

  • Legal Designee Information (with Stephen's signature)

  • Off-Site Records Verification - Children

  • Off-Site Records Verification - Staff

  • Off-Site Records Verification - Transportation

  • Criminal Background Check letter for each staff person

  • Staff and Training Worksheet

  • Emergency Medical Care Plan

  • Annual Review of site Crisis Plan

Center Files

  • Incident Log

  • Incident Report Copies

  • Special Needs Accommodation Log

  • Positive Student Profile

  • Shaken Baby Syndrome Policy (Applicable for Pre-K & School-age combination programs only)- staff and parent signed copies of policy

  • Allergy List/Medical Action Plans

  • Medication Log

  • Crisis Box up to date- current student registrations, staff emergency information, travel games, etc.

  • Fire Inspection Reports

  • Sanitation Inspection Report

  • MSDS Sheets

  • Carpet Cleaning Log

  • List of Approved Spaces

  • Eleyo Late Payment Reminders Notebook

  • Staff File
  • Name:

  • Employment Application

  • Job Description

  • Workforce Qualifying Letter- print from WORKS and place in file

  • Criminal Background Check Letter

  • Information for Job Applicant

  • Max Allotted Hours

  • Comp Time Agreement

  • Professional Development Plan- print from My Talent

  • Evaluation - Annual Appraisal - orientation to the instrument for position

  • ASEP Staff Guidelines (ASEP Dress Code, No Fault Absenteeism Control Program)

  • In-Service Training Guidelines

  • Standards of Conduct

  • Device Guidleines

  • Field Trip and Bus Safety Procedures

  • Behavior Management & Discipline Policy- orientation to policy

  • Break Rotation-signed and dated

  • Attendance Points Log (KRONOS)

  • BSAC (Basic School Age Care) Training

  • New Staff Orientation On-Site (with Site Coordinator)

  • New Staff Orientation Off-Site (if applicable)

  • Title IX

  • Child Maltreatment and Neglect

  • Playground Safety Training

  • CPR and First Aid Certification

  • Epi-pen

  • Active Survivor

  • Current In-Service Training: Safe Schools, Health & Safety, ASEP

  • ASEP Intent Form

  • Moodle 5-year Health and Safety Training Log

  • Safe Schools Training for 2023-2024

  • Staff Medical File
  • Health Exam

  • Negative TB Test

  • Health Questionnare

  • Emergency Information

  • Student Files- names listed indicate incomplete information on their registration form.
  • Names of Students with missing info

  • All payment accounts are current or within the one-week payment policy.
  • Names of families that not in compliance

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.