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Site conducted
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Site conducted
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Conducted on
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Prepared by
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Location
Business insurance
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Business insurance can help you get back on track when things go wrong. Your policy should cover you against natural disasters and business disruption and cover your losses during the recovery period.
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Do you have a current business insurance policy?
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Great! Remember to read your product disclosure statement carefully to make sure you are covered for potential risks. Look up definitions of certain terms e.g. flood and check what disasters you are covered against. Take extra cover, if you need to.
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Make sure you get insurance cover for your business. Remember to read your disclosure statement carefully to make sure you are covered for potential risks. Look up definitions of certain terms e.g. flood and check what disasters you are covered against. Take extra cover, if you need to. If you need help with Business Insurance, one of our Mitti team would be happy to help on 1300 164 884 or https://www.mitti.com.au/contact/
Location
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Business location - think about the security and external risk of fire to your business premises. Things that you should consider include: video surveillance, security alarms, fire and flood resistant materials used for your building's construction and other factors relevant to your business, its location and the industry you work in.
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Are security alarms installed at your business premises?
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Do you have video surveillance installed at your business premises?
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Are the materials used for construction fire and flood resistant? If you don't know check with your landlord.
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Ongoing maintenance may prevent accidents, especially in fire prone areas. Make sure gutters are cleaned and green waste is removed regularly
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Are gutters cleaned on a regular basis (adequate to your surroundings e.g. type of trees)?
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Are green litter such as leaves and long grass removed on a regular basis (adequate to your surroundings e.g. type of trees)
Data security
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Make sure important business documents such as registration records, financial records and customer's data are backed up and stored in a safe offsite location or in a cloud based storage? When considering data protection devices (such as a fire proof safe) check the type of data that you can store in them, as some fire proof safes should not store digital data as the media can melt in high temperatures.
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Are your important business documents such as registration records, financial records and customer's data backed up and stored in a safe offsite location or in a cloud based storage?
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Do you back up important data regularly?
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Have you set up data protection systems (e.g. up to date virus protection, secure networks and firewalls, and secure password protection procedures)?
Emergency contacts
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You should keep a list of key emergency phone numbers in a secure location. The list should include numbers to the local emergency services such as police, fire and ambulance services, your insurance company, bank, building society, employees, suppliers, other key people.
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Do you have a list of important contacts backed up and stored in a secure location?
Evacuation procedures
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As a part of Workplace Health and Safety (WHS) obligations, your business should have evacuation procedures in place. depending on your business location, you may consider expanding your current evacuation procedures to include emergency scenarios such as a flood, bush fire or severe storm.
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Does your business have emergency procedures in place?
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An Emergency Evacuation Plan should be implemented for the property to ensure that, in an emergency, the property can be effectively evacuated by all occupants. The Emergency Evacuation Plan should be developed in accordance with AS3745-2010 and include evacuation diagrams placed in common areas throughout the building. Evacuation procedures should be tested annually to ensure they are effective. To ensure compliance with AS3745-2010, we recommend you engage an appropriately qualified specialist to provide this service.
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In the past 12 months, have you run at least one fire drills and tested evacuation procedures?
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Please ensure fire drills and testing of evacuation procedures are conducted at least once annually
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Are Evacuation & Emergency Procedures and maps installed in common areas of the building?
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An Emergency Evacuation Plan should be implemented for the property to ensure that, in an emergency, the property can be effectively evacuated by all occupants. The Emergency Evacuation Plan should be developed in accordance with AS3745-2010 and include evacuation diagrams placed in common areas throughout the building. Evacuation procedures should be tested annually to ensure they are effective. A Fire Evacuation & Emergency Procedures may look similar to the one on the picture.
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Good job! Remember to test the evacuation procedures annually to ensure they are effective.
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Is there an Occupant Warning System installed in the building - fire alarm or evacuation warning system?
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Are all workers trained in responding to emergency situations?
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Are contractors and temporary staff trained in emergency procedures?
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Have you identified emergencies that may require an evacuation of the workplace? For example – fire, chemical spill, cyclone.
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Where is the evacuation assembly point?
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Is the assembly point location clearly signed?
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Are emergency exits clearly marked and kept free from obstructions?
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Are the fire fighting equipment (fire extinguishers, fire blankets etc) accessible and free of obstructions?
Emergency kit
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It is recommended to have an emergency kit in case of an evacuation. The emergency kit should include: key documents, a list of important phone numbers, a torch, a first-aid kit, a portable radio, plastic bags and spare batteries. Depending on your location and possible emergencies you may add additional items. Remember to store the emergency kit in a prominent place that is easy to get to.
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Do you have an emergency kit assembled and ready to go?
Getting help
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Your emergency plan should include people who will be in charge in case of an emergency situation. Make sure you choose the right people, set clear roles and responsibilities and provide them with appropriate training. Train employees in as many areas of the business as possible. Get your emergency staff to communicate relevant emergency information to all your employees. Write down the emergency phone numbers and the address of the closest hospital. Leave the list in a prominent location and let your employees know where to find it.
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Name of nominated First Aider
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First aider's phone number
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Closest hospital
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Emergency phone numbers
Get your report!
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Submit your inspection and you can access a PDF of your report. Be sure to review your responses regularly.
