Audit

HOUSE KEEPING

Items in front of outlets (Monthly)

Items directly on floors (Monthly)

General appearance of area. (Monthly)

Bathrooms - clean to sight and touch, free o odors. (Monthly)

Window, partition curtain and drapes are clean to sight and touch, free off odors. (Monthly)

Walls, ceilings and vents are clean to sight and touch, are in good repair. (Monthly)

Window and screens are clean o sight and touch and in good repair. (Monthly)

Spills. (Monthly)

Walkways/Hallways clear. (Monthly)

Exit doors not blocked. (Monthly)

Linens (clean/dirty) are covered and kept separately (Monthly)

ELECTRICAL/PLUMBING

No stapled cords on surfaces (Quarterly)

No hanging cords on nails (Quarterly)

Exposed cords on walkways (Quarterly)

Cords not used for permanent wiring (Quarterly)

Sinks and faucets and re from leaks or clogs

Outlet and switch plate covers in good repair (Quarterly)

Check space heaters (if in use) for condition, on while unattended, proximity to combustibles material (Monthly)

Hot water temperatures checked (110-120 degrees F) (Monthly)

Eye wash stations are being inspected weekly (Monthly)

FURNITURE/FLOORING

Free of spurs (Qurterly)

Splinters (Quarterly)

Protruding nails (Quarterly)

Carpeting is clean, odor free and not frayed, worn, torn or buckled (Monthly)

Tripping hazards (Quarterly)

SECURITY

Drug cabinet locked (Montthly)

Anesthesia area and medication secured (Monthly)

CT contrast secured (Monthly)

Visitors and patients are escorted through secure areas (Monthly)

Individuals not recognized are challenged for ID (Monthly)

Staff visibly at all times (Monthly)

FIRE/LIFE SAFETY

Fire extinguisher inspection tags are current (Monthly)

Exit doors are clear of obstructions

Fire/Smoke doors properly close and latch, and are unobstructed (Monthly)

Emergency safety features (alarm pull stations, extinguishers, oxygen zone valves are unobstructed (Monthly)

Exit and emergency signs are operational.

Unsafe or combustible storage stored properly (Monthly)

HIPPA CHECKLIST

Staff discuss confidential patient information in public areas (Monthly)

Computer monitors positioned away from public areas or casual observation (Monthly)

Conversations with patients and/or family can be overheard (Monthly)

Phone conversations in secure area and can not be overheard (Monthly)

Dictation is completed where it can not be overheard (Monthly)

Screen savers are enabled on all computers that are unattended (Monthly)

Staff protects ID and password logons (Monthly)

Documents with HIPPA sensitive information are secure from casual observation (Monthly)

Paper records//medical charts are stored/filed in secured and controlled access (Monthly)

Confidential patient information is not left on unattended printers, fax or copiers (unless in secured area) (Monthly)

Confidential information is discarded in secure container off shredder (Monthly)

Voice mail settings are secure (Monthly)

Release of confidential informations is done per policy (Monthly)

Patient list and schedules with procedures are secured (Monthly)

Patient records are secured after hours (Monthly)

Authorized staff have access to confidential information based on minimum necessary for task (Monthly)

Open office doors unattended (Monthly)

HIPPA Challenge Questions

Who is next on the schedule in the (CT sim, Gantry, IBR2, IBR3, Fixed Beam)

Who is that (indicate a patient sitting in the waiting area or lobby)

What is the name of our cute little pediatric patient

What type of cancer does our pediatric patient have

SURVEYOR - Sit an listen, what do you hear? Patient information shared over the phone or in conversation.

SURVEYOR - What do you see? The area audited, can you see PHI on their desks or on PC screens

SURVEYOR - Who do you see? Are the patient's badges visible? Are the visitor's badges visible?

Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.