Proforma Vessel Audit

Information

Document No.
Client / Site
Name of Vessel
IMO Number
Vessel Type
Date of Inspection
Vessel Captain
Port of Inspection
Name of Auditor
Vessel Operation at time of inspection
Vessel Manager: Address: Tel: E-Mail
Flag
Port of Registry
Classification Society (If vessel has changed class within the last 6 months) Class ID number:
Conducted on
Location

Certificates

Safe manning document
Safety Equipment Certificate (valid for a period not exceeding 2 years, subject to annual inspection
Safety Construction Certificate, valid for a period not to exceed five years, subject to immediate survey (state in comments if a vessel has an exemption)
Does the vessel have a current HSE Plan?
Load Line certificate, valid for a period not to exceed 5 years.
Does the vessel have an ISM Safety Management Certificate?
Does vessel maintain an indexed library of procedures and publications? If so are the following publications included?
IMO International Regulations for preventing collisions at sea(COLREGS)
IMO International Convention on Standards of Training, Certification and Watch keeping for Seafarers, 1978 as amended
Search and Rescue Manual (MERSAR)
SOLAS Training Manual
ISM Code 2002
ISPS Code 2003
Appropriate flag state document covering safe working practices for merchant seamen
Appropriate guidance relating, for example, to safe management and operation of OSVs, safe packing and handling of cargo to and from offshore locations.
IMO Safety of Life at Sea Convention (SOLAS 1974)
IMO International Convention for the prevention of Pollution from ships (MARPOL 73/78)
IMO Ship Routing
Rigging and lifting equipment certificates up to date?
Permit for carriage of passengers
Certificate of nationality
Safety Management Certifcate
Safety Radio Certificate, valid for a period not exceeding one year
IOPP Certificate valid for a period not to exceed five years
National cargoship safety certifcate
Sewage certifcate
Declaration of the vessel Being asbestose free
Statement of compliance (only classed vessels)
Document of compliance (ISM)
Insurance letter Crew
Insurance P&I
Does Vessel have a certified cargo securing manual
Insurance hull and machinery
Liability insurance (if aplicable)
Tonnage certifcate
Radio licence
Antifouling certifcate
Freeboard marking/plan
Annual testing of EPIRB
Divination chart for magnetic Companys
Crane survey report (max 1 year)
Lifting gear certificates
Liferafts certificates (max 1 year)
IAPP certifcate (or statements of compliance)
EIAPP certifcate (for each Engine)
Are Oil books up to date
Test report Fall arest equiptment
Fire fighting equiptment test report (max 1 year)
Survival suites (3 year rec)
PAT test report (uk only)
HRU certificates
Self contained Breathing apparatus
GMDSS service agreement
Service agreement machinery

Chapter 1 Crew Management

The inspector must check whether all officers possess valid certificates/licences appropriate to their rank. The inspector should note how officers and crew work together as a team. Co-operation and communication between officers and crew should be evaluated. All parties should share a common goal to operate the vessel safely and efficiently. The provisions of STCW in respect of qualifications and competency must be met.
1.1 Qualification of officers: • Note senior officer certificates and review others on a sample basis; • Note actual number of crew and compare with safe manning certificate; • If more than two nationalities of officers/crew are employed then this should be noted; • If not employed by the operator, then the inspector should note details of crewing agency or agencies used; • If the master has been promoted within the last 12 months, describe in the comments section how the master obtained his/her ship handling experience for this class of vessel. Did the master serve as chief officer on this vessel or sister vessel? Did the master attend a ship-handling course that could simulate the maneuvering characteristics of the class of vessel? If neither of these, how did the master obtain ship-handling experience? • If vessel is intended to provide 24-hour operations, check on ship handling experience of chief officer; • Comment if the operator has a competency assessment procedure; • Certificates should be in the official language of the issuing country. If the language used is not English, the text should include a translation into that language; • How are GMDSS requirements met? • For SBV only - master and at least one other crew member should be familiar with aeronautical distress procedure. All SBV deck watchkeeping officers should have an aeronautical certificate/endorsement; • Note what provision has been made to provide crew with medical and first aid training.
1.2 Qualifications of crew: • Note deck and engine room qualifications; • Note specialist qualifications, e.g. crane driver, FRC coxswain, etc.; • Note any apparent lack of experience relevant to task required (either individually or overall); • Note number of crew (ratings) holding watch keeping certificates; • Comment on officers and crews ability to communicate in a common language; • Operator should have policy to control hours worked and to minimize fatigue.
1.3 Does the vessel have an International Ship Security Certificate: • Who is the ship’s security officer? • Does the security officer have a clear understanding of his duties? 1 Undertake regular security inspections of the vessel; 2 Manage the implementation of the plan and as it is amended; 3 Co-ordinate the security aspects of cargo handling; 4 Propose modifications of the vessel’s plan; 5 Report deficiencies and non-conformances; 6 Enhance security awareness on board; 7 Report all security incidents; 8 Co-ordinate with the port and company security officers (PSOs and CSOs); 9 Ensure security equipment is properly operated and maintained; • Have the procedures for the auditing of security activities been followed? • Has the required programme of training, drills and exercises been completed • Are the security measures for access to the vessel enforced?
1.4 Are arrangements in hand to ensure efficient communication between all persons on the vessel and third parties: • Where a common language is not spoken by all, arrangements should be made to ensure that orders and information can be transferred efficiently and without ambiguity, e.g. provision of a liaison master; • Signs and warning notices to be in language(s) understood by all.
1.5 Does the operator have an effective drug and alcohol policy

Chapter 2: Bridge, Navigation and Communications Equipment The existence of established bridge organization and passage planning procedures, and the professional application of ship handling and navigational practices in compliance with international regulations, should be checked. Enquiry should be made as to whether bridge manuals or navigation procedures exist and include general information and requirements on navigation, bridge organization, watch keeping, equipment, pilotage and port arrival and departure procedures. Navigation equipment should be in operational condition.

2.1 Is the vessel provided with operator policy statements, instructions and procedures with regard to safe navigation: • Review the policies and procedures to ascertain if the duties of the watch standing officers are clearly defined. A copy of the policies and procedures should be on the bridge; • Vessel maneuvering characteristics must be displayed on the bridge; • Are auto, manual and emergency steering changeover procedures displayed
2.2 Is the deck logbook fully maintained in ink, both at sea and in port • Logbooks and movement books should be checked to ensure that rough logs in pencil are not being maintained and that the logbooks are up to date, with entries properly made in ink.
2.3 Does the vessel have written procedures for entry into a 500-metre zone: • Procedure should detail what tests are conducted prior to entry; • A checklist should be in use to assist the conduct and recording of tests; • Results of tests should be reported to the appropriate installation.
2.4 Are standing order and master's night order books used effectively: • Standing order and master's night order book should be checked to ascertain that all officers are certain as to their responsibilities; whether standing orders issued by the operator are endorsed by the master and signed by all deck officers, and whether the master's specific instructions are supplemented by instructions contained in the night order book pertaining to situations to be encountered.
2.5 Is the navigation equipment, as fitted, appropriate for the size and type of vessel and in good working order? (A list of equipment forms is set out in Appendix 2 at the end of this section)
2.6 Has a system been established to ensure that nautical publications, charts and information are both onboard and current: • Ensure that charts in use have been corrected in accordance with the latest notices to mariners received and that all publications used are up to date; • Charts in use to be appropriate for the port; • Charts to be provided for ports of refuge; • Light lists, tide tables, pilot books, nautical almanac, charts catalogue and ship's routeing to be the current editions; • Latest notices to mariners to be onboard and dated within previous two months; • A copy of the International Code of Signals should be onboard; • Note the system of passage planning in use.
2.7 Is a comprehensive passage plan available for the current voyage and does it cover the full voyage from berth to berth: • Note how the passage plan is produced and whether this is manually or by computer; • Passage plan is to be prepared by an appropriate officer and verified by master; • Passage plan information should be readily available for watch keepers’ use; • Passage plan to include details of pilotage and embarking/disembarking of pilot; • Courses to be laid on to charts by an appropriate officer; • Pre-arrival and pre-departure checklists should be completed; • Actual position fixing to be in accordance with passage plan; • During pilotage, position fixing to be carried out at frequent intervals.
2.8 Is gyro and magnetic compass error log maintained and up to date • Evidence should be available to show that periodic checks of navigational equipment are made at sea; • Deviation curve(s) to be displayed.
2.9 Are navigation warnings and weather forecasts available:
2.9 Are navigation warnings and weather forecasts available
2.10 Is radio and communications equipment in good order: • Lists of radio signals to be the latest edition and corrected to date; • Operating instructions for emergency transmitter/autokey to be clearly displayed; • EPIRB and SARTs to be regularly tested and their locations clearly marked; • Survival craft portable VHF radios to be in good working order and charged ready for use; • Emergency batteries to be in good working order, fully charged and their condition and testing logged; • Handbook for GMDSS operations to be available.
2.11 Is a satisfactory maintenance program for radio and electronic equipment in place
2.12 Are radio logs maintained correctly
2.13 Are the navigation ligths working.
2.14 Is the all round anchor ligths working.
The equipment listed below should be checked as fitted (if required) and in good operating condition.
Magnetic compass: A standard magnetic compass should be fitted for ships of 150 GRT or more (unless exempted by vessel’s Administration).
A spare magnetic compass, interchangeable with the standard magnetic compass should be carried unless a steering compass or gyro compass is fitted.

Gyro compass and repeaters: A gyro compass should be fitted to ships of 500 GRT or more, constructed on or after 1 September, 1984 and in addition ships of 1600 GRT should be provided with a gyro repeater or gyro repeaters suitably placed for taking bearings as nearly as practicable over the arc of the horizon of 360 degrees.

Radars: A radar should be installed on ships of 500 GRT or more constructed on or after 1 September 1984. Ships of 10,000 GRT or more should be fitted with 2 radars (one of which should have ARPA fitted).

Radar plotting equipment: Radar plotting equipment should be provided at the navigation bridge of ships fitted with radars.

Echo sounders: When engaged on international voyages, ships of 500 GRT or more constructed on or after 25 May 1980 and ships of 1,600 GRT or more constructed before 25 May 1980 should be fitted with an echo sounder.

Speed and distance indicators: Speed and distance indicator should be fitted on ships of 500 GRT or more constructed on or after 1 September 1984 and engaged on international voyages.

Rudder angle, RPM, variable pitch and bow thruster indicators: Rudder angle indicator and propeller RPM indicators should be fitted on ships of 500 GRT or more constructed on or after 1 September 1984 and engaged on international voyages. Pitch and operational mode indicators should be fitted for vessels fitted with variable pitch propellers or lateral thrust propellers.

R/T or GMDSS equipment: State in comments section radio classification of vessel. If GMDSS, are officers properly certified?
Signal lamps (Aldis) Batteries charged and ready for use.

VHF radio: VHF with internationally agreed channels. Notice on proper procedures should be displayed.

Navtex: In use, stations selected for area of operation. Action taken on any relevant messages.

AIS: Automatic identification system should be fitted to all vessels of 300+ GT engaged on international voyages and cargo ships of 500+ GT not engaged on international voyages.

Chapter 3: Safety Management Inspectors should try to ascertain whether or not safe operating practices and procedures are being observed onboard the vessel and if the officers are familiar with the requirements of SOLAS, MARPOL and recommendations such as made in the UK MCA Code of Safe Working Practices for Merchant Seamen or relevant flag state publication. Inspectors should establish whether properly prepared operational plans are in place, and vessel personnel are demonstrating evidence of being adequately trained.

3.1 Are the basic elements of safety management demonstrated onboard • Key personnel to understand the safety management system; • A safety officer should be appointed; • Smoking regulations to be in place and complied with; • Sufficient crew to be onboard at time of inspection to handle emergency situations; • Fire control plan exhibited within the accommodation and available externally; • Safety signs and other important information to be prominently displayed; • Personal protective equipment such as safety harnesses, boiler suits, safety footwear, eye and ear protection, etc., to be provided and in use; • Safety meetings - note the stated frequency of and verify by reference to the minutes; • All loose gear on and below deck to be safely secured.
3.2 Is the workforce/marine crew fully involved in safety management • Look for evidence demonstrating active workforce/marine crew involvement. Comment on the degree of participation in addressing the issues and the management responses:  Is the vessel’s crew involved in the closing out of issues?  Identify who actually attends the safety meetings and note how often are they held?  Do the notice boards identify the safety representatives?  Is safety a high priority item?
3.3 Are all personnel joining the vessel given a safety induction • Are adequate arrangements in place for briefing/managing the safety of visitors? • Responsible person should be nominated to give tours; • Have personnel received formal training in the PTW system? • Are safety rules prominently displayed? Have you been advised of any emergency procedures or onboard key processes? Have any senior personnel briefed you? • Is risk assessment training provided? • Verify that sub-contractors are inducted in safety, permits to work and other onboard systems.
3.4 Does the vessel have a system for recording incidents, accidents and near misses
3.5 Accident/incident reporting
3.6 In the event of collision, grounding, fire, explosion, gas or toxic vapor release, are adequate written emergency procedures in place • Assess familiarity of officers and crew with the procedures.
3.7 Does the vessel conduct risk assessments • View recent risk assessments, comment if they are generic and/or task based. Is the workforce/marine crew familiar with them? • Would the workforce/marine crew reassess the risk assessment if the job changed as they found more items needed work? • Ask workforce/marine crew what input they have to the process and whether they value it; • Is there a process for review of new tasks? • Is risk assessment training provided? • If possible, view the risk assessment for an operation presently underway. Comment if vessel has no procedure or processes in place for conducting risk assessment; • Recognition of change – comment if the system of risk assessment permits this and promotes reaction to it; • Perform random spot-checks to determine if risk assessments have identified hazards and appropriate action has been taken; • Check if a system of pre-task safety meetings/toolbox talks is in place; • How are workplace health risks, from operations and products, to both employees and contractors controlled? • Are assessments conducted for COSHH, DSE, radiation, noise, manual handling
3.8 Does the vessel operate a permit to work system • Describe the various areas covered by permits. An effective PTW covers the hazards and mitigating measures/precautions; • How are risk assessments linked to the permit system? • Are isolations identified on a separate permit or certificate? • Are permits audited? • Have personnel received formal training in the PTW system? • Does the permit system appear to be effective? Is it used and understood? • All personnel entering enclosed space named on PTW?
3.9 Are enclosed space entry permit procedures identified and complied with
3.10 Are specific procedures used for hot work • Hot work permit system to be in use and have records available for inspection? • All records to be fully completed and signed off when work completed? • Welding equipment to be in good condition and written safety guidelines available? • Vessel to be fitted with fixed piping from remote gas bottles to operating position. Are flashback arrestors fitted? • Spare gas and oxygen bottles to be stored apart in dedicated storage lockers that are clearly marked and in a well-ventilated position outside accommodation and engine room?
3.11 Is there an asbestos management system
3.12 Are procedures for stowage and handling of chemicals adequate • Copies of material safety data sheets should be at storage location; • Personnel safety equipment should be available and location clearly defined? • Risk assessment to have been conducted? • Warning notices should be displayed? • Secure stowage should be provided? • Chemicals should be stowed away from ropes or other materials that might be contaminated? • Chemicals that may react with each other should be segregated.

Chapter 4 Pollution Prevention The inspector should establish whether emergency response drills and exercises are scheduled on a regular basis to determine that the pollution prevention plan is up to date and efficient.

4.1 Describe the last SOPEP drill • Drills to be held annually? • Describe the last plan, who was involved, etc.? • Check for last planned review of SOPEP?
4.2 Are there adequate arrangements to prevent any oil spill entering the water • Is crew awareness satisfactory? Ask crew about drills and equipment, etc.; • Is there a bunkering procedure? • Anti-pollution warning notices to be posted? • Unused bunker pipeline manifolds, drains and vents and unused gauge stems to be suitably blanked or capped? • Suitable containment should be fitted around hydraulic deck machinery? • During fuel transfer operations, scuppers are to be plugged or dammed? • Bilge overboard valves to be suitably marked – specific warning notices to be posted to safeguard against the accidental opening of bilge overboard discharge valves. Valves should be lashed and sealed? • Inspector should satisfy him/herself both visually and from onboard records for any bulkhead valves, pipelines, hydraulic or thrusters seal leakages? • Check as far as is possible and request information from vessel master? • Comment on evidence of any leaks noticed during inspection.
4.3 Is the oily water separator control system and engine room bilge oily water separator/filtering system in good working order
4.4 Does the vessel have a waste/garbage management plan • Vessel to have waste/garbage record book, completed and up to date? • Garbage management plan to be onboard and enforced. Plan should detail procedures for collecting, storing, processing and disposing of garbage.
4.5 Does the vessel have a ballast water management plan

Chapter 5 : Structural Condition The inspector should review the vessel's survey report file or similar documentation to ensure that surveys have been conducted within time limits, appropriate action has been taken where necessary, and the structural condition of the vessel is such that it is safe to conduct its required role.

5.1 Is a survey report file maintained onboard • Is the following documentation available onboard? Information contained should include:  previous repair history.  inspections by vessel personnel of structural deterioration and leakages detected in bulkheads and pipes.  condition of coatings and/or corrosion prevention systems.  A summary of the results of the tank coating surveys, including date conducted and tanks inspected. Any deficiencies or areas of substantial corrosion should be recorded. • Note any areas identified in the survey reports as causing concern.
5.2 Is there an approved stability book • Is the vessel free of any inherent intact stability problems? • Approved stability book should be available? • The officer in charge of ballast transfer operations should understand the number of tanks that may be slack for vessel to remain stable? • Determine if the officer in charge can establish stability conditions without extensive calculations? • Records to be kept of previous loading conditions and stability calculations.

Chapter 6 : Life Saving Appliances

6.1 Are all lifeboats in good order • Lifeboats should be ready for immediate use. Internally they should be clean, dry and tidy; • Lifeboats should have been lowered within the last three months. • All small equipment should be secured and stored in lockers or watertight containers as appropriate. • Large equipment should be suitably secured. • All equipment should be readily accessible, including medicines not stowed on boat. • Contents of lockers should be clearly identified. • Communications equipment, where fitted, should be operable. • Engines and electrical equipment should be tested. • Perform a random check to ensure that food and water, and pyrotechnics are in date. • Lowering equipment and associated items should be in good order. • Lifeboat operating instructions should be prominently displayed.
6.2 Is the man overboard boat, where fitted, in good order • Crew should have received onboard training in MOB use and hazards to SOLAS requirements (NB special arrangements apply for FRC crew on SBV). • Personal protective equipment to be provided for all MOB crew including head protection • Check condition of spare fuel storage cans/tanks and suitability of storage location. • Launching apparatus to be in good condition. • Communications equipment to be operable. • Drills to be held at regular intervals.
6.3 Are all life rafts in good order • Life raft should have a valid inspection certificate. • Casings should be in good condition. • Life rafts should be stowed in such a position that they can be easily and successfully launched. • Painter length should be appropriate for the height of stowage. • Boarding ladders to be in good condition (check for missing steps, rope deterioration and lashings) • Hydrostatic releases, if fitted, should be correctly attached, in good condition and in date. • Life raft operating instructions should be prominently displayed. • Davit launch life rafts to have been exercised every 6 months.
6.4 Are all other lifesaving appliances in good order • Muster lists to be displayed and corrected to date. • Muster points to be clearly identified. • Radar transponders to be fitted one to each side of the vessel and stowed to permit rapid use in survival craft. Check they are in date. • EPIRB should be stowed such that it will float free on release. Battery should be in date. • Life buoys, life buoy lights, self activating smoke floats and quick release mechanisms to be in good order, in date and functional. • Life jacket donning instruction notices to be posted on each deck. • Life jackets and survival suits to be in good condition. Conduct checks on random sample to ensure associated equipment is functional. Confirm life jackets and survival suits are stowed in the locations detailed on JSA plan. • Pyrotechnics, including line-throwing apparatus should be in date and in good condition. • Comment if oxygen resuscitation equipment is available. • Suitable stretcher for marine use is to be available. • First aid packs to be ready for use.
6.5 Are emergency drills held in accordance with SOLAS requirements • Drills to be held at intervals according to the vessel’s SMS. Comment if not held at least every other week; • Last abandon ship drill, last fire drill.
6.6 Are the JSA/fire plans up to date and reflect any changes/additions to equipment?

Chapter 7: Fire Fighting

7.1 Is fire fighting equipment in good order: • Inspection records and inventory lists to be maintained and kept up to date. • Fire mains, pumps, hoses and nozzles to be in good order and available for immediate use. Conduct physical inspection of a random number of hoses. • Emergency fire pump to be fully operational. Starting instructions should be clearly displayed; • Operating instructions for fixed systems to be clearly displayed. • Crew should be familiar with operation of fixed systems. • Isolating valves in fire/foam system lines to be clearly marked and operational. • Portable fire extinguishers to be in apparent good order with operating instructions clearly marked. • Firemen's outfits including breathing apparatus to be in good condition and ready for immediate use. • Breathing apparatus sets to be ready for immediate use with fully charged air bottles. • Sufficient fully charged spare air bottles should be available. • International ship/shore fire connection to be readily available and its location clearly marked. • Engine room fixed fire-extinguishing system to appear in good condition. • Any other fixed fire extinguishing system to appear in good condition, e.g. external monitors.
7.2 Are vessel personnel familiar with the operation of fire fighting, life saving and other emergency equipment • Relevant vessel personnel to be familiar with the following:  donning and use of breathing apparatus;  launching of life rafts and donning of survival suits;  location and operation of ventilation fans emergency stops;  location and operation of ventilation isolation dampers;  operation of main and emergency fire pumps;  operation of fixed fire fighting systems;  emergency fuel shut-off system;  operation of emergency steering gear;  evacuation escape routes.
7.3 Are fixed fire detection and alarm systems fully operational and tested regularly • Establish operational condition of fire detection and alarm systems throughout vessel. • If a system to monitor flammable atmospheres in non-cargo spaces is fitted, are recorders, alarms and manufacturers test procedures in order? • The inspector should comment if portable monitoring equipment is used, detailing the system of periodic sampling and record keeping.
7.4 Are measures in place to effectively isolate ventilation to enclosed spaces, i.e. engine room, accommodation, galley, storerooms, etc.

Chapter 8 Mooring The inspector should confirm that the deck officers have a good understanding of safe mooring practice and its application under varying local conditions.

8.1 Are mooring practices appropriate for the size of vessel • Sufficient mooring ropes deployed. • Mooring lines flaked out neatly to minimize tripping hazard. • Mooring lines turned up correctly on bitts. • Mooring lines secured to bitts and not to drum ends. • Mooring lines correctly spooled on drums, i.e. pulling against fixed pin of brake. • Spare mooring ropes available. • Vessel securely moored at berth with appropriate moorings for anticipated conditions. • Adequate amount of mooring ropes available and suitable for specified operations. • Moorings to be tended regularly, especially at berths where there is a large tidal difference.
8.2 Is all mooring equipment in good condition • The inspector should assess the conditions of all mooring equipment, brakes, wires and lines. Note the date when brake bands were last renewed and whether a policy is in place for testing brakes. • Mooring ropes to be in good condition. • Fairleads, rollers, bitts and chocks to be in satisfactory condition. • Deadman and roller fairleads should be well greased and free to turn with little evidence of grooving. • Brake linings and pins should appear to be in good condition. • Winch seating and connections to deck should be sound.
8.3 Are anchors, cables and securing arrangements in good condition • Anchor chain stoppers to be in good condition and effective; • Except while alongside (when the locking bar should be in place), anchors should be cleared and ready for immediate use during port entry.
8.4 Is the vessel provided with a safe means of access • Over-side accommodation ladders should be in good condition and properly rigged; • Gangway to be provided in good condition and when in use, to be properly rigged with a safety net and a life buoy with lifeline placed near the gangway or accommodation ladder. • Pilot ladders to be in good condition and properly rigged. If not in use, ladders to be properly stowed to minimize damage.

Chapter 9 Machinery Spaces & Plant (including Ballast Systems) Operator should have established routine planned maintenance procedures and vessel personnel should follow such procedures particularly in those areas that have a direct bearing on the safety of the vessel. The inspector should verify routine planned maintenance procedures for propulsion and steering machinery and its associated equipment. All equipment should be maintained in accordance with the manufacturer's recommendations, international regulations and the operator's directives. An inventory of spare parts should be maintained onboard.

9.1 Are all items of main, auxiliary and emergency plant reported to be fully operational • Record those items of machinery not operational, and why; • All fluid transfer and storage systems, e.g. hydraulic oil, oil fuel, cooling water and water supplied for domestic purposes, to be leak- free. • All valves and pipelines to be identified by tagging, color coding or similar.
9.2 Is the planned maintenance program being followed • Note type of system in use. Comment if a large number of routines are outstanding. • Manufacturers manuals to be onboard and appropriate for the plant fitted. • All manufacturers manuals to be in a language understood by the engineering workforce.
9.3 Is the engine logbook fully maintained in ink, both at sea and in port
9.4 Are hot surfaces free of any evidence of fuel, hydraulic or lube oil impingement • All lagging should be free from oil, grease or other flammable contaminants and maintained in good condition without exposed hot surfaces. • Check that potential sources of ignition in the vicinity of fuel, hydraulic and lubricating oil pipes are properly insulated and shielded against spray should a pipe or hose fracture.
9.5 Are main switchboard, generators and critical electrical equipment protected against water spray • Risk due to water spray in the event of failure of sea water pipes including fire mains and hydrants should be assessed. If main switchboard is not located in engine control room or other protective location, note in ‘comments. • Main switchboard and generators to be protected against water spray. • Insulated decking/grating to front and rear of switchboards to be in place and in good condition. • Electric motors critical to the propulsion or steering of the vessel to be protected against water spray.
9.6 Is the bilge system operational • Bilges should contain no more than traces of oil. • Pumps to be operational. • Bilge system normal discharge to be via OWS without bypass. • Emergency bilge suction should be clearly identified. • Bilge level alarms to be regularly tested and records maintained. • Records to be kept of routine bilge pumping (oil record book).
9.7 Are emergency electrical power supplies fully operational • Emergency starting arrangements should be regularly tested and proved to be operational. • Instructions to be available to maintain/restore main plant in the event of emergency. • There should be records of equipment being regularly tested. • Emergency generator fuel tank to be fully charged. • Emergency generator should be tested regularly on load – last test? • Concise starting instructions for emergency generator are to be clearly displayed. • Emergency lighting batteries to be in satisfactory condition.
9.8 In the case of UMS vessels, are machinery alarms and engineer’s alarm systems regularly tested with results recorded
9.9 Are safe machinery space practices in place and complied with • Engine room machine tools to have adequate eye protection measures in place. • Guards to be in place on exposed shafts/gears. • Emergency escape routes to be clearly marked, unobstructed and illuminated. • Engine room emergency stops/shut-offs to be clearly marked and regularly tested with tests recorded. • Engineers’ alarm to be operational and clearly audible within the crew accommodation. • Gauge glass closing devices on oil tanks to be of self-closing, fail- safe type. • Self closing devices on double bottom sounding pipes to be operational. • Is there a set of chief engineer's standing orders posted and countersigned? • Does the chief engineer maintain a night order book? If so, to be checked as providing instruction for situations likely to be encountered. • Watertight doors to be in full working order and operating/warning notices posted.
9.10 Is the steering gear/steering compartment in good order • Emergency steering gear to have been tested quarterly and tests recorded – last test? • Instructions for the changeover of steering gear from remote to local operation should be clearly displayed in steering flat. • All deck and engineer officers to be familiar with operation of steering gear in normal and emergency modes. • All steering gear hydraulic reservoirs to be charged to normal operating levels. • Communications with the bridge to be satisfactory. • The rudder angle indicator is to be clearly visible at the auxiliary/emergency steering position. • Access to steering gear is to be unobstructed. • Suitable gratings and handrails to be fitted in steering gear compartment. • The steering gear save-all to be free of excessive spilt oil.
9.11 Are all machinery spaces clean and free from obvious leaks
9.12 Is the necessary technical information available for safe and efficient handling of cargo and ballast • Are transfer systems for cargo and ballast (including bulk cargo) and associated monitoring and control systems pumps fully operational? • Pipeline diagrams, mimic diagrams etc., to be available in engine control room. • Ballast operations are to be monitored and controlled to prevent tank overflow or over pressurization. • Engineering drawings for vessel to be readily available onboard, legible and up to date. • Valves to be clearly identified.

Chapter 10 General Appearance & Condition (including Accommodation, Public Rooms & Galley) The inspector should check that each area is clean, painted, properly maintained and in good condition. Visual inspection should include checking of plating, piping, fittings, support structures, ladders, catwalks, rails, etc. Equipment or fittings no longer active should be noted.

10.1 What is the general hull condition • Hull to be visibly free of extensive coating breakdown. • Hull to be free of fractures or indentations which may significantly weaken the structure or affect the watertight integrity. • Are all hull markings, namely vessel name, load lines, draft marks and warning signs, correctly placed and legible?
10.2 What is the condition of the weather decks • Inspection of weather decks should include checking for any evidence of wastage, structural problems, collision contact or distortion from heavy weather on fore end of accommodation. • Deck lighting should be adequate. • Securing arrangements of ends of anchor chains within chain lockers (bitter ends) to be unobstructed. • Chain locker doors to be firmly battened down. • Moorings and other equipment to be well stowed. • Forecastle space, lockers and holds to be free of water. • Manual sounding points should be identified and easily opened and closed. • Any tank manifolds to be adequately secured. • Non-slip surfaces to be provided on external walkways. • Ladders and walkways to be in good condition.
10.3 Are all deck openings, including watertight doors and portholes, in good condition and capable of being properly secured • Closing devices, packing material and locking arrangements should be in satisfactory condition. • Bridge windows to be effectively sealed and where vulnerable to wave action, provided with shutters. • Are vents and air pipes on freeboard deck in good condition and fitted with closing devices to prevent ingress of water? • Closing devices, packing material and locking arrangements should be in satisfactory condition.
10.4 Is the accommodation clean and tidy • Alleyways to be free of obstructions and areas of low headroom to be properly marked. • All exits, including escape routes, to be clearly marked. • Fittings such as central radio and TV antennae, lights, emergency lighting, domestic piping isolation valves etc., to be identified and in apparent good physical condition. • Accommodation lighting to be satisfactory.
10.5 Are food storerooms, handling and refrigerated spaces, galleys, mess rooms and pantries clean and tidy • Test personnel alarms for refrigerated spaces. • Gratings or duckboards, if fitted in storerooms and refrigerated spaces, to be in good condition. • Food storerooms and refrigerated spaces to be in a hygienic condition. Carry out random check of food stocks to ensure stock is being rotated and is not out of date. • Refrigerated spaces to be maintained at an appropriate temperature. • Galley extraction grills to be clean and free from grease. • Galley fire extinguishing systems to be in good order and catering workforce aware of locations and means of operation. • Crockery to be free from defects which may contain contamination. • Food preparation areas to be tidy and clean.
10.6 Is the hospital clean and tidy • Medical stores to be regularly checked. • Hospital to be ready for immediate use. • First aid kits to be readily available. • Hospital alarm in working order.

Chapter 11 Hazards - Slips, Trips and Falls The inspector should check for potential hazards to safe progress throughout the vessel and program to minimize or eliminate such.

11.1 Slip, Trip and Fall prevention • Establish if statistics are available for accidents attributed to slips, trips or falls. Note any trends up or down. • All loose gear and equipment should be secured. • Note if a programme to detect and minimise hazards is in force. • Note if hazards that cannot be eliminated are clearly marked. • Note if hazards are apparent but ignored. • Note if personnel are wearing footwear inappropriate to their location. • Check for the following hazards:  unsecured, buckled or missing gratings or plates.  missing handrails or unguarded drops.  worn treads on ladders.  spillages of liquid left untreated.  showers without grab rails or non-slip deck surfaces.

Chapter 12 Weather tight integrety

12.1 All doors above weather deck, with access to spaces below deck weather tight and able to operate from both sides.
12.2 Possibility to secure all openings to prevent ingress of water
12.3 Weather tight closures to ventilators in order and working.
12.4 Does the hull and structure appeal in good state of repair.(inspection to be done when in dry dock)
12.5 Is there any class certificates for the hull available.
12.6 Are Inlets and discharges in the hull fitted with suficient seacocks or means of closure.
12.7 Is there evidence of water leaking into the vessel.

Chapter 13 Machinery and electrical

13.1 Are Engine rooms/ machinery spaces clean and well maintained.
13.2 Are vent pipes for fuel tanks protected from ingress of water (gooseneck or other)
13.3 Are there flame arrester in fuel vents.
13.4 Are there spill trays or other means to prevent spillage of fuel.
13.5 Are there Quick closing valves or other means to isolate fuel supply.
13.6 Are there fuel leaks in machinery spaces.
13.7 Are the bilges free from Oil.
13.8 Are there safe means to isolate elecrical supply.
13.9 Are electrical systems protected from water.
13.10 Are battery spaces adquately ventilated.
13.11 Is the battery cut off switches operational.
13.12 Are batteries firmly secured to prevent movement.
13.13 Are there suficient emergency lightning to allow essential work to continue, and escape from all rooms.
13.14 Are there effective emergency lightning to illuminate survival craft launching and embarkation areas, and man over board rescue equiptment, and areas.
13.15 If stearing by remote control, are there means of emergency steering.
13.16 Are there at least two fully working bilge pumps.
13.17 Are there bilge alarms in water tight enclosed spaces.
13.18 Is at least one bilge pump available for duty in an emergency. (Pumps and power source in two differentiere compartments)
13.19 Are operating manuals available for machinery.
13.20 Are adequate tools and emergency spares available for the machinery.

Chapter 14 Stability

14.1 Does the vessel have approved stability information booklet.
14.2 Is a competent person on board to calculate the vessels stability.
14.3 Are the Crew familiar with issues with regards to winches and lifting operations.

Chapter 15 Escape

15.1 Are there at least two means of escape from any manned/ occupied space.
15.2 If there are not at least two means of escape, are there fire detectors.
15.3 Are means of escape clearly marked.

Chapter 16 Fire

16.1 Are installed fire detectors working properly?
16.2 Are fire dectectors tested on a regular basis.
16.3 Is the fire pump working.
16.4 Are fire nozzles working properly and tested periodically?
16.5 Are there multiple BC and ABC extinguishers located throughout the vessel?
16.6 In the event of an engine fire what method of extinguishment will be used
16.7 Are fire buckets with lanyards present as an alternative means for fire extinguishment
16.8 Are there fire blankets in galley and cooking areas.
16.9 Do the Crew know how to operate fire fighting extinguishers

Chapter 17 Radio

17.0 Is there a DSC radio installed
17.1 Is a medium frequency single side band (MF SSB) radio telephone with DSC fitted
17.2 Is at least one EPIRB fitted
17.4 Is a SART fitted.
17.5 Is NAVTEX fitted if operating in NAVTEX areas.
17.6 Is there a person on board with an approved certificate for operation of radio equipment.
17.7 Are cards available giring a clear summary of the radio telephone distress, urgency and safety procedures
17.8 Are there clear instructions for the operation of hand held VHF
17.9 Are the vessels Call sign and radio station identity displayed.

Chapter 18 Navigation

18.1 Are the NUC ligths working.
18.2 Are the NUC shapes available.
18.3 Does the magnetic compass have a valid deviation card.
18.4 Does the light work in the magnetic compass.
18.5 Is a GPS available.
18.6 Is the echo sounder working.
18.7 Are curent tide tabels available.
18 8 Is there a copy of list of radio signals available for the area of operation.
18.9 Is a copy of international code of signals available.
18.10 Is an efficient waterproof signalling lamp available, and suitable for morse signalling.
18.11 Is an efficient radar reflector fitted.
18.12 Is there a working search light for operation in darkness.

Chapter 19 Accomodation

19.0 If vessel is at sea more than 24 hours answer following.
19.1 Is there adequate ventilation in all accomodation (incl AC if appopriate)
19.2 Is there adequate lightning
19.3 Is there adequate supply of fresh drinking water
19.4 Is there emergency drinking water (two Per person)
19.5 Is there adequate bunk space for all personnel
19.6 Are there adequate toilet facilities for the proposed POB
19.7 Are there adequate stowage facilities for personal effects for all proposed POB.

Chapter 20 Protection of personell

20.1 Are there safe means of acces to the vessel
20.2 Are there adequate guardrails around deck
20.3 Are there at least two safety harnesses on board and for all those who are to work on deck
20.4 Is the surface on working deck non slip
20.5 Are personell provided with protective clothing appropriate to prevailing air and sea temperature
20.6 Are there survival suits for each person when working in waters below 50 degrees F
20.7 What measures has been taken to prevent personell to be exposed to excessive noise
20.8 Are noise warning signes posted as appropriate
20.9 Is a safety briefing given to all personell who og on a voyage
20.10 Are there wriitten emergency procedures for; fire, collision, grounding, explosion, gas or toxic vapour release
20.11 Are medical stores provided

Chapter 21 Crane

21.1 Is there a valid test certificate
21.2 Is there a competent crane operator on board.
21.3 Does crane have current wire rope certificate per ASME B30.6 or equivalent
21.4 Are banks man properly trained in accordance with API RP- 2D or equivalent
21.5 Is all safety equipment fully operational i.e. over weight protection, alarms, etc.
21.6 Are cranes equipped with current load charts inside the cab

Chapter 22 Manning

22.1 Have officers been trained in First Aid, CPR and AED
22.2 Are the Crew able to demonstrate safe operation of LSA and FiFi equipment.
22.3 Is there liferafts on board for all proposed POB
22.4 Does the liferaft have a current certificate of examination
22.5 When is the liferafts due for next examination
22.6 Does the liferafts have HRU with valid date or certificate
22.7 Are there sufficient lifebouys for the vessel and operations
22.8 Are there sufficient lifebouys with lights
22.9 Do the lifebouys have heaving lines
22.10 Are there lifejacket for all persons on board
22.11 Are there parachute flares on board
22.12 Are there hand held red flares on board (12 pcs)
22.13 Are there at least two smoke signals, buoyant or hand held.
22.14 Is there TPA for all persons on board
22.15 Are there effective means to recover a person from the water.
22.16 Are life saving signalling tables available
22.17 Is there means of sounding general alarm in case of emergency, if so who is the designated person(s)
22.18 Does the general alarm work satisfactorily
22.19 Is there manuals for LSA equipment.
22.20 Are there instructions for maintenance of LSA
22.21 Is there an up to date on shore emergency response plan
22.22 Is a record of emergency drills maintained

Chapter 23 Seismic Operations

23.1 General • Inspector to comment on the adequacy and suitability of the following:  General safety arrangements for working on back deck area, to include: - safety clothing - sufficient fall arrestor equipment for more than one person to use in open slip-ways - correct warning markings on deck - sufficient work lifejackets for one per person - video monitoring of back deck and slip-ways from bridge and/or instrument room  Man over board (MOB) arrangements, including: - MOB alarm - emergency MOB raft - procedures in the event of a man over board  Securing arrangements for survey equipment placed on aft deck  Communication equipment (intercoms, telephones and UHV/VHF hand-held radios) and its everyday use: - Communications between the aft deck and the surveyors in the instrument room - Communication between the bridge and surveyors  Checks made on in-sea and onboard survey equipment before deployment and recovery: - Are checklists in use and regularly reviewed?  Fitness of lifting equipment for intended load: - Is lifting equipment certified and regularly inspected?  Procedures for recovery and deployment of all in-sea survey equipment, to include: - checks on weather, water depth, possible obstructions and traffic - checks of communications between deck, instrument room and bridge - clear guidance on what work is permissible on the back deck during poor weather/sea conditions  Safety arrangements for the use of lithium batteries, including: - availability of suitable fire extinguishing equipment - batteries stored correctly in designated areas - procedures established for handling lithium batteries - personnel trained in handling lithium batteries and aware of special dangers thereof.
23.2 Seismic Cables: • Inspector to comment on the adequacy and suitability of the following  Suitable extinguishing system, e.g. foam smothering, for oil-filled seismic streamers, including: - smoke/heat detectors in high-risk areas - permits to work for hot work on back deck  Procedures and equipment (drainage to tank) for leakage of streamer oil from seismic streamer reels: - availability of oil-spill kit - procedures for handling spillages of streamer oil and hydraulic oil  Procedures for protecting crew from electrocution from active electronic streamers – power removed from streamer before opening sections on deck  Procedures for streamer handling in the following circumstances: - black-out - engine failure - steering failure - collapse of diverter equipment (as appropriate for multi-streamer vessels) - tangled streamers (as appropriate for multi-streamer vessels)  Means of severing cable at point of deployment (appropriate to seabed or ocean bottom seismic survey vessels only)  Emergency stop buttons for streamer winches and hydraulic equipment.
23.3 Air Guns: • Inspector to comment on the adequacy and suitability of the following:  High pressure (HP) air warning lights and audible alarms; and warning signage at all entrances to gun deck  Lockout/tag-out procedures for HP system  Procedures for protecting crew from electrocution from active or powered gun arrays under repair – lockout/tag-out system for gun array power (as necessary)  Screen or cage should be around HP manifold in gun control cabinet  Eye wash stations on gun deck  Eye and ear protection to be worn when deploying and recovering air guns  Procedures to prevent the use of air guns when vessel is in the vicinity of divers  "Soft start" procedures to ameliorate possible harm to marine mammals.
23.4 Use of Small Boats: • Inspector to comment on the adequacy and suitability of the following  Procedures for transfer of personnel at sea, including: - transfer only to occur if contractor and client agree - transfer to comply with locally enforced regulations - transfer only to occur if personnel being transferred are willing to be so  Procedures for launch, recovery and all normal operations of the small boat, including: - test of radio communications before launch and recovery - pre-launch ‘toolbox’ meeting  Small boat equipment including: - dry suits, dedicated lifejackets and helmets - maintenance equipment for boat and engine - emergency equipment appropriate to climate and location
23.5 Does the vessel have any through-hull penetrations for survey equipment: • Determine type, number and location • Are the installations class-approved • Are procedures available for raising and lowering of poles and is the operation covered by a permit to work • Does the planned maintenance system cover the checking and maintenance of gate valves, top plate assembly, watertight doors, bilge alarms and suctions

Chapter 24 Helicopter Operations

24.1 Manual Onboard: • Relevant regional helicopter operational guidance, such as UKOOA Guidelines for the Management of Offshore Helideck Operations, to be onboard • ICS Guide to Helicopter/Ship Operations • Operator procedures for helicopter operations and winching.
24.2 Helicopter deck to be certified to local regional requirements: For example, in the UK sector, helidecks are to be certified to CAP 437 – ‘Offshore Helicopter Landing Areas’ (a guide to criteria, recommended minimum standards and best practice). • State in comments section what the certification covers i.e. H1, H2, H3 (NB a vessel returning to the United Kingdom Continental Shelf from abroad, after a period of more than six months, must have the helicopter deck re-certified in accordance with CAP 437); other regions may have relevant requirements.
24.3 Fire Fighting Equipment: • Check condition of following:  dry powder and compressed gas extinguishers;  foam extinguishing systems. Has foam concentrate and mixing induction system been tested as satisfactory within the last 12 months  total fire protection suit (sizes appropriate for personnel onboard), including breathing apparatus;  emergency equipment box with axe, bolt cutters, hacksaw, knives, etc.
24.5 Deck crew allocated and trained: • HLO, fireman, baggage handler, fire valve attendant and loaders (if required), training records to be onboard; • HLO and firemen trained to appropriate standards; • drills to be held for helicopter deck crew and records kept.
24.6 Procedures for briefing passengers: • who is in charge • approach to helicopter • correct clothing to be worn and securing of loose articles • emergency procedures/exits • video tapes/discs for varying types of helicopters to be onboard
24.7 Checks for helicopter arrival: • deck and surrounds clear of loose article • helideck net in good condition and correctly tensioned • crane stowed and secured • work boat and covers lashed • fire fighting equipment ready • lighting working • communications working • baggage weighing equipment ready for use

Proforma Vessel Audit

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Certificates

Chapter 1 Crew Management

Chapter 4 Pollution Prevention The inspector should establish whether emergency response drills and exercises are scheduled on a regular basis to determine that the pollution prevention plan is up to date and efficient.

Chapter 6 : Life Saving Appliances

Chapter 7: Fire Fighting

Chapter 8 Mooring The inspector should confirm that the deck officers have a good understanding of safe mooring practice and its application under varying local conditions.

Chapter 11 Hazards - Slips, Trips and Falls The inspector should check for potential hazards to safe progress throughout the vessel and program to minimize or eliminate such.

Chapter 12 Weather tight integrety

Chapter 13 Machinery and electrical

Chapter 14 Stability

Chapter 15 Escape

Chapter 16 Fire

Chapter 17 Radio

Chapter 18 Navigation

Chapter 19 Accomodation

Chapter 20 Protection of personell

Chapter 21 Crane

Chapter 22 Manning

Chapter 23 Seismic Operations

Chapter 24 Helicopter Operations

Related checklists

Proforma Vessel Audit

Free Proforma Vessel Audit Checklist

Go digital today!

Convert your paper checklists into digital forms

Certificates

Chapter 1 Crew Management

Chapter 4 Pollution Prevention The inspector should establish whether emergency response drills and exercises are scheduled on a regular basis to determine that the pollution prevention plan is up to date and efficient.

Chapter 6 : Life Saving Appliances

Chapter 7: Fire Fighting

Chapter 8 Mooring The inspector should confirm that the deck officers have a good understanding of safe mooring practice and its application under varying local conditions.

Chapter 11 Hazards - Slips, Trips and Falls The inspector should check for potential hazards to safe progress throughout the vessel and program to minimize or eliminate such.

Chapter 12 Weather tight integrety

Chapter 13 Machinery and electrical

Chapter 14 Stability

Chapter 15 Escape

Chapter 16 Fire

Chapter 17 Radio

Chapter 18 Navigation

Chapter 19 Accomodation

Chapter 20 Protection of personell

Chapter 21 Crane

Chapter 22 Manning

Chapter 23 Seismic Operations

Chapter 24 Helicopter Operations

Related checklists