Title Page

  • Company Name

  • Registered Address
  • Project Manager

  • Date Created

Project Prioritization Matrix

Determine your criteria and rating scale

  • Determine the factors you will use to assess the importance of each project.

  • Choose factors that will clearly differentiate important from unimportant projects.

  • Establish a rating scale to use in assessing how well a particular project satisfies each of your criteria.

  • Provide some details to define how the criteria should be applied to ensure consistent use of the rating scale.

Establish criteria weight

  • Place your criteria in descending order of importance and assign a weight.

  • Note that when a project is scored, the numeric rating the project is given for particular criteria is multiplied by the criteria’s weight to create a priority score.

Create the matrix

  • List your criteria, their weight, scoring values, and names of potential projects.

  • Project Prioritization Matrix Element
  • Criteria

  • Weight

  • Scoring Values

  • Potential Projects

Work in teams to score projects

  • Review each project and rate the project on each of the criteria.

  • Multiply the rating for each criteria by its weight and record the weighted value.

  • Add up the weighted values to determine the project’s total score.

  • Arrange for each project to be evaluated by two different teams.

  • Benefits of this approach include:

    - Working in teams can produce more objective results, since differing perspectives can be considered during the rating process.

    - When there are many projects to evaluate, dividing them among multiple teams can speed up the task.

    - Insights into how clearly your criteria are defined and how objectively the rating scale is applied can be gained if each project is scored by two teams.

  • Ensure to provide resources and links (to your strategic plan, project goals, etc.) to enable team members to make an informed evaluation.

Discuss results and prioritize your list.

  • Have a general discussion to compare notes on results.

  • Develop a master list of prioritized projects that everyone agrees upon.

  • Decide that a project needs to move up or down in priority, despite the score it received.

  • Establish groupings of projects based on natural breaks in scoring, for example high, medium, and low priority.

  • Vet the results with others in the organization, as well as customers and stakeholders.


  • Remember that the prioritization matrix itself is just a tool, and the people scoring projects are using their best judgment.

  • Additional Comments

  • Project Manager Name and Signature

  • Project Team Member
  • Role

  • Name and Signature

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