Title Page

  • Conducted on

  • Prepared by

  • Location


Building Approach

  • Property Signage is visible from the main approach

  • Signage is clean and well lit

  • A Boards are being used and in date POS

  • Lighting is in good working order

  • Borders and planted landscapes are free from litter and are well maintained

  • Footpaths are maintained and well cleaned

  • The building is clean and free from Graffiti

Car Park

  • Is the car park signage visable

  • Is the car park clean and free from grafiti

  • Are gates in working order

  • Pedestrian gates are clean and in good condition

  • Driveway is litter free

  • Spaces are clearly marked

  • Parking permits are visible

  • All windows and glass surfaces are clean

  • Lighting is in Good working order

Main Entrance

  • Way finding directions into the property are clear

  • CCTV is in place

  • Access control is working

  • Intercom system is working and maintained

  • Intercom system dials successfully to the office

  • Intercom is answered timely

  • Intercom is answered politely

  • Lighting is in good working order


  • Windows are clean

  • Area is litter free

  • Fencing is damage free

  • No visible grafiti

  • Boarders and plants are free from litter and well maintained

  • External fire exits are clear and free from obstruction

  • Footpaths are cleaned and well maintained

  • Lighting is in good working order

  • All furniture is free from Damage

Bike Store

  • Is the bike store clean

  • Are bike racks well maintained

  • Is the bike store locked

  • Is appropriate signage in place

  • Are potentially abandoned bikes labelled to be removed

  • Is lighting in good working order

Waste Disposal

  • Are the bin stores maintained in good working order

  • Bins lined up correctly and floors clear

  • Recycling being used correctly by residents

  • External doors locked where neccessary

  • Cigarette bins cleaned and empty

  • Lighting in good working order

  • Area is cleaned and well managed

  • Area clean from Bulk waste



  • Are the shutters fully open and staff welcoming?

  • Is the reception clean and tidy, and free from clutter?

  • Is reception at a comfortable temperature

  • Is there a hand sanitiser station that is full

  • Is the reception well maintained and free from damage

  • Is the Covid screen up and in use

  • Are posters relevant and in date

  • Is the notice board to aparto standard

  • Is the television on with aparto display

  • Is there music playing

  • Are opening hours displayed

  • Are all posters secured correctly, with no blue-tac or Sellotape

  • Is the ANUK Cert displayed and in date

  • Is glass clean and smear free

  • Are current marketing posters displayed

  • Are post boxes clean and not overfilled

  • Is the new GDPR Site policy displayed

  • Is data protection at reception being followed

  • Is lighting in good working order

  • Is the PL insurance certificated displayed and in date


  • Is the office clean and tidy, and free from clutter

  • Are all staff in uniform and smartly dressed

  • Is the room at a comfortable temperature?

  • Are all keys locked in the key box and well managed.

  • Is there a master key register

  • Do master keys match the register

  • Is solo-protect being used

  • Is the incident escalation process displayed

  • Is the Covid-19 Risk assessment displayed and signed

  • Is the Covid-19 Workplace poster displayed and signed

  • Are all notices and posters in date

  • Is all data secured securely (not left on desks and tables)

  • Is lighting in good working order

  • Is alarm monitoring working


  • Are lifts clean and tidy

  • Are increased lift Covid cleans in place

  • Are lifts well maintained and in good order (no broken buttons etc)

  • Are lift emergency posters in order

  • Are lift alarms working

  • Is lighting in good order

Corridors and walkways

  • Are corridors clean and free from litter

  • Are corridors well maintained

  • Are staircases and steps in good working order

  • Are walls free from blue-tac and sticky tape

  • Are H&S notices present

  • Are doors closing properly

  • Are riser cupboard doors locked

  • Is lighting in good working order

Study rooms and communal areas

  • Are the rooms well maintained and in good order

  • Has the room been cleaned that day

  • Are tables and chairs in good condition with no damage

  • Are the rooms at a comfortable temperature

  • Is lighting in good working order

  • Is flooring in good condition with no damage

  • Are posters in date and not damaged


  • Are toilets clean and tidy and have they been cleaned that day

  • Are they fully stocked with handwash and towels

  • If there is a toilet brush present is it clean and undamaged

  • Is there a sanitary waste bin

  • Do pull cords work

Maintenance/Housekeeping Store

  • Is all equipment stored safely on shelving

  • Is the room clean and free from rubbish

  • Are cleaning products locked and stored safely

  • Are COSHH posters displayed and in date

Plant Room

  • Are door locks secure and working correctly

  • Floor clear from trip hazards

  • Are warning notices up and in place

  • Is lighting in good working order

  • Are fire extinguishers present and in service date

  • Are there any faults on the system

  • There are no items being used for storage

Laundry Room

  • The laundry room is clean and free from litter

  • The room is cleaned regularly

  • Equipment is working and maintained

  • There is no lint in tumble dryers


  • The area is clean and clutter free

  • All equiptment is in good working order

  • There is a Covid-19 Risk assessment and signage on entry

  • There is a booking system in place

  • There are instructions for equipment where relevant

  • The room is at a comfortable temperature

Show Flat

  • The showflat is clean, with no dust or dirt to be seen

  • The showflat is on the ground floor where possible (Covid-19)

  • The showflat is dressed to standard guidelines

  • The temperature is at a suitable level

  • The show flat has pleasant fragrance

  • Lighting/Music is on where relevant

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.