Protect Audit

• Organisation Name:

Location

• Address:
  Address

• Single Site/Multi-Site

  Single Site

  Multi-Site

• Building Name

Protect Program

• The Protect Programme is a state-of-the-art framework developed to assist organisations in enhancing their emergency preparedness. The programme is crafted to cater to high-occupancy venues such as universities, hospitals, stadiums, and corporate offices. It aims to foster resilience, compliance and inclusivity in safety planning.
  
  This initiative aligns with key legislative requirements, including the Fire Safety Act 2021, the Building Safety Act 2022, and Martyn’s Law (Protect Duty). By focusing on these regulations, the Protect Programme ensures that all safety measures are not only compliant but also practical and effective.
  
  In addition to compliance, the programme prioritises inclusivity through the development of Personal Emergency Evacuation Plans (PEEPs). These plans address the needs of individuals requiring additional assistance, ensuring a holistic and inclusive approach to safety.
  
  This report provides a detailed review of your organisation’s preparedness, offering actionable insights and recommendations.

Type of Organisation:

• Type of organisation

  Select Education Healthcare Corporate Stadium Shopping Centre Government Building Publicly Accessible Building Retail Hospitality Leisure

  • Education
  • Healthcare
  • Corporate
  • Stadium
  • Shopping Centre
  • Government Building
  • Publicly Accessible Building
  • Retail
  • Hospitality
  • Leisure

• Others (please specify)

Occupant Capacity

• Total Occupants

  <199

  200-799

  800+

• Mobility-impaired occupants:

  None

  <5% of total occupants

  5-10% of total occupants

  >10% of total occupants

• Total potential occupants

Emergency Preparedness Responsibility:

• Does the organisation have a designated emergency preparedness manager/representative?

  Yes

  No

• It is required under The Terrorism Bill that there be designated responsible person.

• Has the SIA been informed of the responsible person(s)?

  Yes

  No

• It is a requirement that the SIA is aware of both the premises and of who is the responsible person

• Does the Premises have a Emergency Response Plan

  Yes

  No

• ProtectUK states "Crowded places should have an Emergency Response Plan, designed using the ‘deter, detect, delay’ principles. The aim of the plan is to minimise casualties (injuries and fatalities) in the event of an incident."

Evacuation Protocols

• Are General Emergency Evacuation plans in place (GEEP's)?

  Yes

  No

• It is required to create and implement General Emergency Evacuation Plans (GEEPs) to ensure the safe evacuation of all people in their building, including those with disabilities or other impairments.

• Are General Emergency Evacuation Plans (GEEP's) tested and reviewed regulary?

  Yes

  No

• General Emergency Evacuation Plans (GEEP's) should be reviewed at least annually or more often if they need to be updated due to any changes in facilities, personnel, or regulations.

• Are Personal Emergency Evacuation Plans (PEEP's) developed for individuals requiring assistance?

  Yes

  No

• Personal Emergency Evacuation Plans (PEEP's) are a legal requirement that will help ensure that all can evacuate safely. These are to be built around a specific person and can be tailored to their exact needs

• Are Personal Emergency Evacuation Plans (PEEP's) tested and reviewed regularly?

  Yes

  No

• Personal Emergency Evacuation Plans (PEEP's) should be reviewed annually or more often if a person's condition is likely to change.

  Yes

  No

• How often are evacuation drills practised?

  Select Daily Weekly Monthly Quarterly 6 monthly Annually

  • Daily
  • Weekly
  • Monthly
  • Quarterly
  • 6 monthly
  • Annually

• As a minimum evacuation drills should be practised annually or more often if the environment/people require

• How long (on average) does it take to fully evacuate?

Invacuation Procedures

• Has an evaluation/risk assessment been conducted for invacuation procedures?

  Yes

  No

• As part of your Emergency Response Plan (ERP) it is a requirement to consider invacuation. Invacuation is used when it's safer for people to stay inside rather than leave, such as when there's a threat to safety outside.

• Are invacuation procedures practised regularly with evaluation of effectiveness and any adjustments required?

  Yes

  No

• These should be tested at least annual. With logs highlighting what worked and areas of improvement.

• How often are invacuation procedures practised?

  Select Daily Weekly Monthly Quarterly 6 monthly Annually

  • Daily
  • Weekly
  • Monthly
  • Quarterly
  • 6 monthly
  • Annually

Lockdown Procedures

• Has an evaluation/risk assessment been conducted for lockdown procedures

  Yes

  No

• As part of your Emergency Response Plan (ERP) it is a requirement to consider a "lockdown". Lockdown procedures protect lives during emergencies by minimizing exposure to threats, maintaining order, assisting responders, reducing movement, mitigating hazards, and ensuring compliance with safety standards through clear communication and training

• Are lockdown procedures practised regularly with evaluation of effectiveness and any adjustments required?

  Yes

  No

• Lockdown procedures should be tested at least annually. Logging results and highlighting any improvements required

• How often are lockdown procedures practised?

  Select Daily Weekly Monthly Quarterly 6 monthly Annually

  • Daily
  • Weekly
  • Monthly
  • Quarterly
  • 6 monthly
  • Annually

Communication

• Are procedures in place to ensure clear communication with both members of the public and any relevant authorities?

  Yes

  No

• Are relevant team members trained in all emergency response procedures?

  Yes

  No

Current Equipment

• What (if any) equipment is available for use during an emergency event?

  Select AED Evacuation Chair Evacuation Sled PAcT Kit First Aid Kit Fire Extinguisher Crisis Response Kit

  • AED
  • Evacuation Chair
  • Evacuation Sled
  • PAcT Kit
  • First Aid Kit
  • Fire Extinguisher
  • Crisis Response Kit

• Are Crisis Response Kits available?

  Yes

  No

• What is included in the Crisis Response Kit

  Select Instruction card/instruction sheet (laminated) outlining roles and responsibilities Business continuity plan. Your plan to recover your business or organisation List of employees with contact details – include home and mobile numbers. You may also wish to include next-of-kin contact details. Activate the emergency notification system when an emergency situation occurs. List of customers and supplier details Contact details for emergency glaziers/contractors Contact details for utility companies Floor plans/Building site plan including locations of gas/electricity/water shut off points Latest stock and equipment inventory insurance company details local authority contact details First aid kit - including glucose tablets for diabetics radios/mobile phone (with credit)/chargers High vis jacket, dust masks,safety glasses and megaphone Spare keys and security codes Torch and spare batteries Hazard tape message pad/flip chart/marker pens/general stationary camera water

  • Instruction card/instruction sheet (laminated) outlining roles and responsibilities
  • Business continuity plan. Your plan to recover your business or organisation
  • List of employees with contact details – include home and mobile numbers. You may also wish to include next-of-kin contact details. Activate the emergency notification system when an emergency situation occurs.
  • List of customers and supplier details
  • Contact details for emergency glaziers/contractors
  • Contact details for utility companies
  • Floor plans/Building site plan including locations of gas/electricity/water shut off points
  • Latest stock and equipment inventory
  • insurance company details
  • local authority contact details
  • First aid kit - including glucose tablets for diabetics
  • radios/mobile phone (with credit)/chargers
  • High vis jacket, dust masks,safety glasses and megaphone
  • Spare keys and security codes
  • Torch and spare batteries
  • Hazard tape
  • message pad/flip chart/marker pens/general stationary
  • camera
  • water

• Are Public Access Trauma Kits (PacTs) available?

  Yes

  No

• What is equipment is included in the Public Access Trauma Kit

  Select Personal Protective Equipment Disposable gloves (x4 pairs), disposable glasses, disposable face mask 4 sets Tuff Cut Scissors x2 Large Trauma Wound Dressing 4 sets Woven Triangular Bandage x2 Tourniquet x2 CPR Face Shield x2 Indelible Marker Pen x2 Tourniquet application memoire and recovery position information x2

  • Personal Protective Equipment Disposable gloves (x4 pairs), disposable glasses, disposable face mask 4 sets
  • Tuff Cut Scissors x2
  • Large Trauma Wound Dressing 4 sets
  • Woven Triangular Bandage x2
  • Tourniquet x2
  • CPR Face Shield x2
  • Indelible Marker Pen x2
  • Tourniquet application memoire and recovery position information x2

• As part of your Emergency Response Plan, ProtectUK state that a Crisis Response Kit should be available along with PAcT Kits.

• Is equipment sufficient and located correctly considering timings?

  Yes

  No

• • AEDs: accessible within 3–5 minutes.
  • First Aid Kits: Should be accessible within 1–3 minutes.
  • Fire Extinguishers: Reachable within 30 seconds to 1 minute from any location.
  • Emergency Exits: Clear paths leading to exits with a travel distance of no more than 18–45 meters, depending on the layout.
  

  

Equipment Servicing and Maintenance

• Is equipment serviced/maintained according to the specific legislation?

  Yes

  No

• All equipment should be inspected according to the relevant legislation. (For example PUWER Regulations for Evacuation Chairs)

Training Requirements

• Are relevant team members trained in the appropriate use of all equipment required?

  Yes

  No

• Highlight any specific needs for training.

  Select Evacuation Chair Evacuation Mats/Sleds AED's First Aid (multiple options) Fire Safety None Required

  • Evacuation Chair
  • Evacuation Mats/Sleds
  • AED's
  • First Aid (multiple options)
  • Fire Safety
  • None Required

• Which first aid course is required?

  Select Emergency First Aid at Work (1 day) Basic Life Support First Aid at Work (3 day)

  • Emergency First Aid at Work (1 day)
  • Basic Life Support
  • First Aid at Work (3 day)

Immediate Actions Required:

• Are there any actions/follow up required?

  Select Review flagged items in report and address accordingly Follow up meeting with site assessor None required

  • Review flagged items in report and address accordingly
  • Follow up meeting with site assessor
  • None required

• Others ( please specify)

• Emergency Management Specialist name and signature

  Sign

• Customer name and signature

  Sign

• Date

  Date