PTSB Catering Contractor Audit 2021

• Site conducted

  Select

• Health and Safety Compliance Audit for PTSB Contractor

• Assessor name

• Location
  Address

• Conducted on

  Date

• Address

• Contact in Location

• Document number

General information

• General information on Contractor

Safety Statement Arrangements

• Is the company level safety statement available to personnel?

  Yes in Place and uptodate

  In Place but not up to date

  Not complete

• Is the current site-specific safety statement available, up to date and communicated to personnel?

  Select Yes In place and in date. In Place but not uptodate need to be reviewed Not in place.

  • Yes In place and in date.
  • In Place but not uptodate need to be reviewed
  • Not in place.

• Is the site specific risk assessment available, up to date and relevant?

  Yes

  No

  N/A

• Has the safety statement been communicated to all staff?

  Yes and evidence available

  Yes but no evidence available

  Not in place

• Has any member of Senior Management been allocated responsibility for health and safety within the business?

  Select Yes and details provided in the Safety Statement Yes no detaails provided in the Safety Statement Not allocated

  • Yes and details provided in the Safety Statement
  • Yes no detaails provided in the Safety Statement
  • Not allocated

Planning and implementation

• Are recommendations from risk assessments tracked to closure?

  Yes

  No

  N/A

• Are procedures developed from the risk assessment process and job task analysis?

  Yes

  No

  N/A

• Are procedures formally reviewed and enforced?

  Yes

  No

  N/A

• Are method statements complete for specific tasks?

  Yes

  No

  N/A

• Are there safe systems of work developed following risk assessment for all maintenance activities?

  Yes

  No

  N/A

• Is there a permit to work system in place for contractors with regard to work at heights, work in confined space and hot work?

  Yes

  No

  N/A

• Are training records of staff maintained and up to date?

  Yes

  No

  N/A

• Are training records of sub-contractors requested and retained on file prior to commencement of works?

  Yes

  No

  N/A

• Is induction training performed for all staff?

  Yes

  No

  N/A

• Is induction training provided to sub-contractors?

  Yes

  No

  N/A

• Is there a personal protective equipment register in place?

  Yes

  No

  N/A

• Is there a register of all equipment requiring statutory inspections e.g. (lifting)?

  Yes

  No

  N/A

• Are there statutory tests and inspections performed in accordance with statutory requirements and are these inspections up to date?

  Yes

  No

  N/A

• Is there a procedure for recording defects in equipment (including electrical)?

  Yes

  No

  N/A

Monitoring, performance and review

• Is there an approved contractor register in place?

  Yes

  No

  N/A

• Are Contractors Safety Statement Requested?

  Select Yes evidence available No No evidence available during the assessment

  • Yes evidence available
  • No
  • No evidence available during the assessment

• Are Contractors required to submit Site Specific Risk Assessments and Method Statement prior to commencing work?

  Select Yes, evidence Available during the audit No No evidence available during the assessment

  • Yes, evidence Available during the audit
  • No
  • No evidence available during the assessment

• Is there a programme of planned internal health and safety audits?

  Yes

  No

  N/A

• Is there a programme of health and safety audits for sub-contractors?

  Yes

  No

  N/A

• Does the audits address procedural aspects of the work environment such as safe systems of work?

  Yes

  No

  N/A

• Does the audit allow for the classification of hazard potential when substandard conditions and acts are observed?

  Yes

  No

  N/A

• Is there a method for tracking and closing recommendations?

  Yes

  No

  N/A

• Is there a formal programme for undertaking health and safety reviews?

  Yes

  No

  N/A

• Are health and safety objectives regularly reviewed with progress reports being made to Senior Management?

  Yes

  No

  N/A

Fire Safety

• Are fire safety procedures communicated to staff at induction?

  Yes

  No

  N/A

• Are procedures displayed on the noticeboard?

  Yes

  No

  N/A

• In the branch are suitable fire extinguishers in place and in apparent good order. Are fire extinguishers located at suitable heights - between 1.5m (>4kg) and 1m (>4kg) hang height based on weight?

  Yes

  No

  N/A

• Has training been provided to staff in the use of fire fighting equipment/extinguishers

  Select Some trained but >3years Trained personnel in place No trained personnel

  • Some trained but >3years
  • Trained personnel in place
  • No trained personnel

• Are the internal door self closing devices working correctly on fire doors and where required are the fire-doors kept shut closed?

  Yes

  No

  N/A

• Are fire doors and emergency exits doors in in apparent good order, with good fit and no gaps, frame seals present, hardware working and no additional locking mechanisms added?

  Yes

  No

  N/A

• Are all fire extinguishers accessible and free from obstruction?

  Yes

  No

  N/A

• Is a fire blanket located in the kitchen? If so, is it suitably located i.e Is it located in a conspicuous position?

  Yes

  No

  N/A

• Is the work area free from storage of flammable materials?

  Yes

  No

  N/A

• All fire exits are clearly signed and kept clear of obstructions.

  Yes

  No

  N/A

Emergency Arrangements

• Is an emergency evacuation plan in place and have action plans been posted in relevant locations?

  Yes

  No

  N/A

• Are all emergency assembly points designated, signposted and appropriate for the site?

  Yes

  No

  N/A

• Any additional comments

First Aid

• First aid kit in place and stocked as per HSA guidance i.e. suitably stocked and contents in date.

  Yes

  No

  N/A

• Are Phecc trained occupational first aid personnel available at the branch trained in accordance with legislative requirements?

  Yes

  No

  N/A

• Any additional comments

Welfare facilities

• Are suitable, maintained and clean welfare facilities provided at each branch?

  Yes

  No

  N/A

• Is a suitable canteen or similar area provided for breaks with arrangements for hot water and heating food?

  Yes

  No

  N/A

• Are waste management arrangements and practices suitable including arrangements for recycling?

  Yes

  No

  N/A

• Any additional comments

External areas

• Is the delivery area free from trip hazards and is external lighting sufficient?

  Yes

  No

  N/A

• Are staff required to lift boxes from the delivery van? Is a mechanical aid present?

  Yes

  No

  N/A

• Is the roof area provided with adequate fall prevention or fall arrest measures?

  Yes

  No

  N/A

• Are staff required to use the compactor?

  Yes

  No

  N/A

• Is there a delivery procedure in place?

  Yes

  No

  N/A

Work at Height

• If there are storage areas with items above head height has a suitable step ladder/ step stool been provided for safe access? (describe ladder if present- i.e. no of steps. If none present comment on why required and size of ladder needed)

  Yes

  No

  N/A

• Are ladders or other work at height equipment provided suitable, in good order, clearly marked with a unique identification and inspected according to the regulations and HSA guidance?

  Yes

  No

  N/A

• Have working at height risk assessments been carried out?

  Yes

  No

  N/A

• Is work at height training complete?

  Yes

  No

  N/A

Canteen and Kitchen

• Are all walkways in good condition and free of obstructions or trip hazards?

  Yes

  No

  N/A

• Is general housekeeping in good order?

  Yes

  No

  N/A

• Are Floor coverings in the food preparation area impervious, non-absorbent, washable and of non-toxic material as per Regulation (EC) No 852/2004

  Yes

  No

  N/A

• Walk-in cooler and freezer doors provided with operable interior-release mechanisms and alarm system?

  Yes

  No

  N/A

• Exhaust system(s) cleaned by qualified service contractor?

  Yes

  No

  N/A

• Are Filters in the exhaust system(s) cleaned?

  Yes

  No

  N/A

• Guarding provided for Kitchen Equipment?

  Yes

  No

  N/A

• Kitchen waste materials stored in metal containers with tight-fitting lids, kept in designated areas and removed by carts to compactor or bin?

  Yes

  No

  N/A

• Knives stored in knife blocks or sheaths and cut resistant gloves used for "sharp" knives?

  Yes

  No

  N/A

• Fire Protection measures in place (fire extinguishers, fire blanket and detectors)?

  Yes

  No

  N/A

• Fuel supply for cooking equipment has an automatic shut-off valve when extinguishing system activates?

  Yes

  No

  N/A

• Deep-fat fryer units controlled and provided with high-temperature shut-offs; overflow gutters provided?

  Yes

  No

  N/A

• Operable automatic dry-chemical extinguishing system in hood and duct above ranges, grills and fat fryers? Installed and tested?

  Yes

  No

  N/A

• Is the ventilation adequate?

  Yes

  No

  N/A

• Are the windows and any other glazing present in apparent good order and free from obvious defect?

  Yes

  No

  N/A

• Are the service contract arrangements for fire extinguishers, fire detection system and cleaning of the exhaust system etc in place by facilities?

  Yes

  No

  N/A

Electrical Safety

• Are electrical panels/distribution boards boards in apparent good order, labelled and kept closed?

  Yes

  No

  N/A

• Are portable electric appliances in use in the branch in apparent good order?

  Yes

  No

  N/A

• Are arrangements are in place for relevant portable electrical equipment to be inspected and PAT tested as required by regulations?

  Yes

  No

  N/A

• Is there evidence at workstations and service counters of good cable management in the branch?

  Yes

  No

  N/A

• Is the internal electrical lighting in apparent good order, free from obvious defect and at appropriate levels in all areas?

  Yes

  No

  N/A

• Any additional comments

Slips Trips & Falls

• Are near misses from slip and trip reported to supervisors so as control measures can be implemented?

  Yes

  No

  N/A

• Are staff trained in the correct use of any safety and cleaning equipment provided?

  Yes

  No

  N/A

• Are scheduled cleaning times appropriate (off-peak, more frequent during functions)?

  Yes

  No

  N/A

• Is there a spill control and clean-up procedure in place?

  Yes

  No

  N/A

Manual handling

• Has been manual handling risk assessments been carried out for tasks conducted by staff?

  Yes

  No

  N/A

• Do the assessments take into account the physical capabilities of the individual?

  Yes

  No

  N/A

• Have staff received training in manual handling?

  Yes

  No

  N/A

Hazardous Materials

• Are all hazardous substances (chemical agents) present in the branch stored safely, Safety Data Sheets available and suitably labelled in line with legislation and guidance?

  Yes

  No

  N/A

• Are Chemical Risk Assessment Complete for hazardous substances?

  Yes

  No

  N/A

• Are staff trained in the safe use of chemicals?

  Yes

  No

  N/A

Accident reporting and investigation

• Is there a formal system for the reporting and investigation of accidents?

  Yes

  No

  N/A

• Does the organisation carry out root cause analysis to identify underlying and direct causes?

  Yes

  No

  N/A

• Is there a tracking system in place for closing out corrective actions?

  Yes

  No

  N/A

• Is there a monitor and review system in place for accidents and near misses?

  Yes

  No

  N/A

Workstations and Display Screen Equipment

• Are suitable workstations, chairs and equipment in use in compliance with the DSE regulations and guidance?

  Yes

  No

  N/A

Pregnant employees

• If pregnant employee is present, has a pregnant employee risk assessment been conducted?

  Yes

  No

  N/A

COVID 19 Awareness

• Is there a Return to work plan in place, in line with Government’s Living with COVID-19 plan?

  Yes and evidence available

  Yes but no evidence available

  Not in place

• Has a local COVID 19 Worker Rep appointed for the location?

  Yes

  No

  N/A

• Are all colleagues aware of who the LWR / Covid 19 Representative is?

  Yes

  No

  N/A

• Are there posters/ signage informing workers of correct respiratory etiquette and hand hygiene displayed?

  Yes

  No

  N/A

• Is the Isolation Room identified?

  Yes

  No

  N/A

• Is there a kit for Isolation Room in place?

  Yes and evidence available

  Yes but no evidence available

  Not in place

• Have break areas and time been established to comply with physical distancing?

  Yes and evidence available

  Yes but no evidence available

  Not in place

• Are arrangements in place to ensure social distancing/ separation in the back areas?

  Yes and evidence available

  Yes but no evidence available

  Not in place

• Have staff access to face coverings/shields for working in close proximity with others?

  Yes and evidence available

  Yes but no evidence available

  Not in place

• Yes and evidence available

  Yes but no evidence available

  Not in place

COVID 19 Cleanliness & Hygiene

• There is Hand sanitiser and disinfectant wipes/ spray for all staff?

  Yes

  No

  N/A

• Are bulk quantities of alcohol based hand sanitiser stored appropriately to minimize fire hazard?

  Yes and evidence available

  Yes but no evidence available

  Not in place

• Are records available for increased cleaning of touchpoints?

  Yes and evidence available

  Yes but no evidence available

  Not in place

• Yes and evidence available

  Yes but no evidence available

  Not in place

Close out

• Key audit findings communicated to the branch manager or deputy

• Name of client contact

• Completed

• Signature of CMG Consultant

  Sign

• Name of CMG Consultant