Quarterly FM Inspection Q2 - General

• Property name

• Completed by

• Conducted on

  Date

At the first stage of every inspection you must select the in built GSM tagging tool below. Click 'locate' and use the 'locate me' tab to assign the location, this will select the address you are located at. This is our electronic proof to satisfy insurers that the inspection took place at the time and date stated.

• Location
  Address

• User notes - All of the questions below should be answered within the 3 options provided. 'Yes' is a positive answer meaning no faults found or that all is satisfactory, 'no' means you need to add comments, and perhaps media to explain the observation, to do this press on the specific category heading to open up the comment and media box. 'N/A' is self explanatory, meaning this question does not apply to this particular site.
  
  
  

General Site Inspection Premises inspections should include: Housekeeping, welfare, condition of building fabrics, signage, heating / cooling, security, machinery guarding, door furniture

• Common areas

  Yes

  No

  N/A

• Escape routes

  Yes

  No

  N/A

• Unoccupied areas

  Yes

  No

  N/A

• Plant areas

  Yes

  No

  N/A

• Roof areas

  Yes

  No

  N/A

• Car parking facilities

  Yes

  No

  N/A

• Loading bay / goods areas

  Yes

  No

  N/A

• Exterior - All building elevations checked for signs of falling debris. Note a top to bottom check will need to be assessed

  Yes

  No

  N/A

• Evidence of managing agent's branding on site ?

  Yes

  No

  N/A

Daily / Weekly Monthly Checks

• Daily security checks

  Yes

  No

  N/A

• Weekly inspections of window cleaning cradles

  Yes

  No

  N/A

• Vacant space inspected monthly

  Yes

  No

  N/A

• Automatic extinguishment / suppression systems checked daily

  Yes

  No

  N/A

• Weekly fire alarm tests

  Yes

  No

  N/A

• Monthly emergency lighting tests

  Yes

  No

  N/A

• Weekly sprinkler flow valve tests

  Yes

  No

  N/A

• Monthly final exit door checks

  Yes

  No

  N/A

• Weekly lift operation checks

  Yes

  No

  N/A

• Weekly lift alarm / telephone checks

  Yes

  No

  N/A

• Daily / weekly water sampling

  Yes

  No

  N/A

• Monthly temperature check (domestic systems)

  Yes

  No

  N/A

Policy / Procedure

• H&S poster displayed and complete

  Yes

  No

  N/A

• Log books in place and in use

  Yes

  No

  N/A

• Risk assessments for all onsite employee's activities in place

  Yes

  No

  N/A

• Current insurance certificate displayed

  Yes

  No

  N/A

• All first aid kits fully stocked and items in date

  Yes

  No

  N/A

• All site accidents recorded and investigated

  Yes

  No

  N/A

• Are all emergency plans and emergency contacts up to date

  Yes

  No

  N/A

Contractor Audit Security

• Site instructions in place and up to date

  Yes

  No

  N/A

• Activity log maintained and up to date

  Yes

  No

  N/A

• On site staff demonstrate awareness of procedures

  Yes

  No

  N/A

• All officers displaying SIA licence

  Yes

  No

  N/A

• Daily walk rounds being completed and logged

  Yes

  No

  N/A

Topic Focus Fire

• Building log being maintained and up to date

  Yes

  No

  N/A

• No unauthorised system isolations or excessive isolations

  Yes

  No

  N/A

• All system faults identified and being addressed

  Yes

  No

  N/A

• All statutory maintenance undertaken to date

  Yes

  No

  N/A

• Evacuation procedures up to date

  Yes

  No

  N/A

• Fire risk assessment completed and all recommendations actioned

  Yes

  No

  N/A

• No significant changes that would require a new fire risk assessment

  Yes

  No

  N/A

• Tenant fire risk assessments provided and up to date

  Yes

  No

  N/A

Training

• Training requirements for all activities identified

  Yes

  No

  N/A

• Records of training available for on site staff (including FM/BM)

  Yes

  No

  N/A

• All training with expiry in date ?

  Yes

  No

  N/A

• Records of training / qualifications of contractors available.

  Yes

  No

  N/A

Meter Readings

• Water

• Readings

• Add media

  Media

• Gas

• Readings

• Add media

  Media

• Electricity

• Readings

• Add media

  Media

Report sign off. ( Please ensure that you have completed all questions this will be highlighted by the report score in the top right area of the report )

• Inspection Completed By

  Sign