Quarterly Premises Inspection - Quarter 2 Apr-Jun

User notes - All of the questions below should be answered within the 3 options provided. 'Yes' is a positive answer meaning no faults found or that all is satisfactory, 'no' means you need to add comments, and perhaps media to explain the observation, to do this press on the specific category heading to open up the comment and media box. 'N/A' is self explanatory, meaning this question does not apply to this particular site.

General Site Inspection

Premises inspections should include: Housekeeping, welfare, condition of building fabrics, signage, heating / cooling, security, machinery guarding, door furniture

Common areas

Escape routes

Unoccupied areas

Plant areas

Roof areas

Car parking facilities

Loading bay / goods areas

Exterior - All building elevations checked for signs of falling debris. Note a top to bottom check will need to be assessed

Evidence of managing agent's branding on site ?

Daily / Weekly Monthly Checks

Daily security checks

Weekly inspections of window cleaning cradles

Vacant space inspected monthly

Automatic extinguishment / suppression systems checked daily

Weekly fire alarm tests

Monthly emergency lighting tests

Weekly sprinkler flow valve tests

Monthly final exit door checks

Weekly lift operation checks

Weekly lift alarm / telephone checks

Daily / weekly water sampling

Monthly temperature check (domestic systems)

Policy / Procedure

H&S poster displayed and complete

Log books in place and in use

Risk assessments for all onsite employee's activities in place

Current insurance certificate displayed

All first aid kits fully stocked and items in date

All site accidents recorded and investigated

Are all emergency plans and emergency contacts up to date

Contractor Audit


Site instructions in place and up to date

Activity log maintained and up to date

On site staff demonstrate awareness of procedures

All officers displaying SIA licence

Daily walk rounds being completed and logged

Topic Focus


Building log being maintained and up to date

No unauthorised system isolations or excessive isolations

All system faults identified and being addressed

All statutory maintenance undertaken to date

Evacuation procedures up to date

Fire risk assessment completed and all recommendations actioned

No significant changes that would require a new fire risk assessment

Tenant fire risk assessments provided and up to date


Training requirements for all activities identified

Records of training available for on site staff (including FM/BM)

All training with expiry in date ?

Records of training / qualifications of contractors available.

Meter Readings



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Report sign off. ( Please ensure that you have completed all questions this will be highlighted by the report score in the top right area of the report )
Inspection Completed By
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.