PGH Bricks & Pavers Transport Provider Reasonable Enquiry Tool

• Transport Contractor

• Document No.

• Prepared by

• Conducted on

  Date

Introduction and Instructions Introduction: PGH Bricks and Pavers believes the foundation of all successful commercial relationships under HVNL Chain of Responsibility is the identification of critical control points allowing seamless communication, based on a combined commitment to continual internal and relationship improvement by suppliers and PGH Bricks alike. Instructions: 1. PGH Logistics Managers are to complete the audit with the third party provider. 2. The audit tool is to be completed in-line with the Reasonable Enquiry Standard and the PGH CoR Code of Conduct for Transport Contractors. All sections of the audit tool are to be completed, with ticks in the appropriate columns. 3. Any items marked “No” should have a comment included and an action completed at the end of the inspection in the corrective action area. 4. Results of audits are to be uploaded into Sharepoint. Any corrective actions need to be created in Beacon Contractor Management System.

Audit Details:

• Company Name:

• ACN:

• Company Representative:

• PGH Logistics Managers Name:

• Date:

  Date

Latest Regulations

• Does the transport provider demonstrate they are aware of changes to Regulations by subscribing to legislation updates?

  Yes

  No

  N/A

Transport Accreditations

• Is the transport provider accredited by any industry associations?

  Yes

  No

Contractor Management

• Is the transport provider compliant to PGH contractor management standards?

  Yes

  No

  N/A

• Are all the required insurances current?

  Yes

  No

  N/A

• Workers Compensation
  Third Party (minimum $10,000)
  Public Liability (minimum $10M)
  Any others??????????????????????????????????????????????????????
  

• Has the transport provider demonstrated that all drivers have a valid license to drive?

  Yes

  No

  N/A

• Has the transport provider demonstrated that all operators have forklift, crane or other licences?

  Yes

  No

  N/A

• Has the transport provider demonstrated a vehicle registration register?

  Yes

  No

  N/A

Compliance Training

• Are all drivers / scheduler’s / manager’s trained in Chain of Responsibility?

  Yes

  No

  N/A

• Are all drivers trained in your Drug & Alcohol Policy?

  Yes

  No

  N/A

• Have drivers completed Health & Safety training relevant to the tasks performed?

  Yes

  No

  N/A

Fit for Work

• Does the transport provider have a Drug & Alcohol Policy that includes mandatory random testing?

  Yes

  No

  N/A

• Have there been any tests since the last review period?

  Yes

  No

  N/A

• Has there been any performance management for positive D&A tests?

  Yes

  No

  N/A

• Is the driver required to complete a driver declaration before each shift?

  Yes

  No

  N/A

Mass

• Is there a system in place to ensure mass limits are not exceeded?

  Yes

  No

  N/A

• Since the last review period has the transport provider been free from infringements for mass breaches?

  Yes

  No

  N/A

Speed

• Has the transport provider conducted a risk assessment on Speed?

  Yes

  No

  N/A

• Does the transport provider have adequate controls to ensure drivers do not exceed speed limits?

  Yes

  No

  N/A

• The transport provider has not received any infringements from Road Authorities for speeding since the last review period.

  Yes

  No

  N/A

• Since the last review period internal data has not indicated over speed.

  Yes

  No

  N/A

Fatigue

• Has the transport provider conducted a risk assessment on Fatigue?

  Yes

  No

  N/A

• Does the transport provider have a system to ensure drivers comply with work / rest regulations?

  Yes

  No

  N/A

• There have been no breaches to the regulations (Internal & Regulator) since the last review period.

  Yes

  No

  N/A

• Has the performance management of each breach been documented and addressed?

  Yes

  No

  N/A

Load Restraint

• Does the transport provider have processes to ensure all loads are restraint appropriately?

  Yes

  No

  N/A

• There have not been any “directions to restrain” or infringements for load restraint since the last review period.

  Yes

  No

  N/A

Maintenance

• Does the transport provider have a system to ensure all vehicles are maintained appropriately?

  Yes

  No

  N/A

• There has not been any infringements for maintenance or vehicle defects since the last review period?

  Yes

  No

  N/A

• Can the transport provider, demonstrate that all vehicles are maintained?

  Yes

  No

  N/A

Sub-Contractors

• Does the contractor have a robust method of ensuring that all sub-contractors meet the above standards and are compliant?

  Yes

  No

  N/A

• Has the transport provider, provided a list of all sub-contractors used in performing works at PGH.

  Yes

  No

  N/A

• How many reasonable enquires has the transport provider completed since the last review period?

Non-Conformance

• Does the transport provider have a system to capture all non-conformances?

  Yes

  No

  N/A

• How many non-conformances have been raised since the last review period?

• Yes

  No

  N/A

List non-conformances:

• Action: Responsibility:

• Completed?

• Action: Responsibility:

• Completed?

• Action: Responsibility:

• Completed?

Sign Off

• Contractors Name:

• Contractors Signature:

  Sign

• Date:

  Date

• PGH Logistics Manager Name:

• PGH Logistics Managers Signature:

  Sign

• Date:

  Date