Regulatory Reform (Fire Safety) Order 2005, Fire Risk Assessment

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Part 1: GENERAL INFORMATION

• Yes

  No

  N/A

Manager responsible for location

Occupants at special risk

• Children / Elderly/ Vulnerable Adults ? .

  Yes

  No

  N/A

• Are there sleeping occupants?

  Yes

  No

  N/A

• Are there people requiring assistance to evacuate ? .

  Yes

  No

  N/A

• Are there lone workers?

  Yes

  No

  N/A

Previous Fire loss experience

• Is there any previous history of fire in the premises (if yes give details)

  Yes

  No

  N/A

• Is there any previous history of false alarms within the premise ?.

  Yes

  No

  N/A

Other relevant background

• Is there any relevant new guidance or legislation regarding this premise ?.

  Yes

  No

  N/A

• Is there any comment from the enforcing authority ? .

  Yes

  No

  N/A

Part 2: FIRE HAZARDS AND ELIMINATION OR CONTROL

Electrical sources of ignition

• Are reasonable measures taken to prevent fires of electrical origin ?.<br><br>YES

  Yes

  No

• Is the fixed wiring installation periodically tested and inspected?<br><br>YES

  Yes

  No

  N/A

• Are portable appliances tested/inspected?<br><br>YES

  Yes

  No

  N/A

• Is there a suitable policy about the use of personal electrical appliances?<br><br>YES

  Yes

  No

  N/A

• Is there a suitable limitation on the use of trailing leads and adapters?<br><br>YES

  Yes

  No

  N/A

• Is all electrical equipment tested and records on site<br><br>YES

  Yes

  No

  N/A

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Smoking

• Are reasonable measures taken to prevent fires as a result of smoking?<br><br>YES

  Yes

  No

  N/A

• Is smoking prohibited in the building?<br><br>YES

  Yes

  No

  N/A

• Is smoking prohibited in appropriate are<br><br>YES

  Yes

  No

  N/A

• Are there suitable arrangements made for those who wish to smoke?<br><br>YES

  Yes

  No

  N/A

• This policy appeared to be observed at time of inspection?<br><br>YES

  Yes

  No

  N/A

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Arson

• Does the basic security against arson by appear reasonable?<br><br>Open unrestricted access.

  Yes

  No

  N/A

• Is there sufficient control of unnecessary fire load in close proximity to the building or available for ignition by outsiders?

  Yes

  No

  N/A

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Portable heaters and heating installation

• Is the use of portable heaters avoided as far as reasonably practicable?

  Yes

  No

  N/A

• If portable heaters are used, are the more hazardous types (radiant bars and LPG) avoided?<br><br>Yes , oil filled electric radiators issued by Estates .

  Yes

  No

  N/A

• Are they issued by EMS.

  Yes

  No

  N/A

• If portable heaters are used are suitable measures taken to minimise the risk of ignition of combustible materials?

  Yes

  No

  N/A

• Are fixed heating installations subject to regular maintenance?

  Yes

  No

  N/A

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Cooking facilities

• Are reasonable measures taken to prevent cooking fires?<br><br>YES

  Yes

  No

  N/A

• Are filters changed and ductwork cleaned regularly?<br><br>YES

  Yes

  No

  N/A

• Are suitable extinguishers available?<br><br>YES

  Yes

  No

  N/A

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Lightning

• Does the building have lightning protection system if required? (if yes has it tested .)

  Yes

  No

  N/A

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Other significant ignition sources that warrant consideration

• List other ignition sources:

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Housekeeping

• Is the standard of housekeeping adequate?<br><br>YES

  Yes

  No

  N/A

• Are combustible materials appear to be separated from ignition sources?<br> <br>YES

  Yes

  No

  N/A

• Is the unnecessary accumulation of combustibles and waste avoided?<br><br>YES

  Yes

  No

  N/A

• Is there appropriate storage of hazardous materials?<br><br>YES

  Yes

  No

  N/A

• Are combustible materials stored appropriately?<br><br>YES

  Yes

  No

  N/A

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Hazards introduced by contractors and building works

• Is there sufficient control over works by contractors (e.g. Permits to work & hot works permits)?<br><br>YES

  Yes

  No

  N/A

• Are there arrangements for the safe storage of gas bottles and others hazardous materials<br><br>YES

  Yes

  No

  N/A

• Are fire safety conditions and instructions communicated to contractors?<br><br>YES

  Yes

  No

  N/A

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• Yes

  No

  N/A

Dangerous Substances

• Are dangerous substances present on the premises?

  Yes

  No

  N/A

• List substances .

  Yes

  No

  N/A

• Has the risk to relevant persons been adequately eliminated or reduced?

  Yes

  No

  N/A

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Part 3: FIRE PROTECTION MEASURES

Means of escape

• Is the building provided with adequate means of escape in case of fire?

  Yes

  No

  N/A

• Are there sufficient exits?

  Yes

  No

  N/A

• Are exits easily openable and readily available ?.

  Yes

  No

  N/A

• Do fire exits open in the direction of travel where necessary?

  Yes

  No

  N/A

• Are travel distances within Government guidelines ?.

  Yes

  No

  N/A

• Are escape routes adequately protected?

  Yes

  No

  N/A

• Are there suitable fire precautions for all inner rooms?

  Yes

  No

  N/A

• Are escape routes unobstructed and free of combustible materials ? .

  Yes

  No

  N/A

• Are there suitable means of escape for those who may have difficulty using the stairs ?.

  Yes

  No

  N/A

• Is there evidence of fire doors being wedged open ? .

  Yes

  No

  N/A

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Measures to limit fire spread and development.

• Is there a sufficient standard of compartmentation and sub-compartmentation?

  Yes

  No

  N/A

• Are linings that promote fire spread avoided as far as reasonably practicable?

  Yes

  No

  N/A

• Are the fire doors fitted with suitable fire seals and self closing devices and tested and maintained ? .

  Yes

  No

  N/A

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Escape lighting

• Is there a reasonable standard of escape lighting provided?<br><br>YES

  Yes

  No

  N/A

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Fire safety signs and notices

• Are fire safety signs and notices suitable and sufficient?<br><br>YES

  Yes

  No

  N/A

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Means of giving warning in the event of fire

• Is automatic fire detection provided?<br><br>YES

  Yes

  No

  N/A

• Is there remote transmission of alarm signals?

  Yes

  No

  N/A

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Manual fire extinguishing appliances

• Is there suitable and sufficient provision of fire fighting equipment ? .

  Yes

  No

  N/A

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Relevant automatic fire extinguishing systems

• Type of system:

• Location ? .

• Is the system regularly tested ?.

  Yes

  No

  N/A

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Facilities, equipment & devices to protect Fire-Fighters

• Types of facilities: Dry risers , FF lifts/ shafts/ Extraction / other ? .

• Comments and observations:

• Is there suitable access for Fire Appliances ? .

  Yes

  No

  N/A

• Assistance is available to fight fires. 24/7

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  Media

Part 4: MANAGEMENT OF FIRE SAFETY

Procedures and arrangements

• Persons responsible for fire safety: detailed on fire safety pages of University website.

• There are competent persons available to assist in implementing fire safety arrangements.

• There are appropriate fire procedures in place including arrangements for calling the fire service.

• A written fire emergency plan is in place. It us available on the fire safety pages of the University's website. It is available to the enforcing authority. It takes account of other fire emergency plans applicable to the building.

• All sites have trained fire evacuation stewards to assist with fire evacuation. These are nominated by each Department and receive training.

• All sites have security / patrol staff who respond to a fire.

• There is appropriate liaison with the fire service.

• Routine in house inspections of fire precautions take place.

25 Training and drills

• Health and safety induction processes include fire safety. All staff are required to complete a mandatory fire safety briefing.

• Where necessary staff receive refresher training.

• Staff with special responsibilities are given appropriate training.

• Fire drills are carried out at appropriate intervals.

26 Testing and maintenance

• The workplace us adequately maintained.

• The following arrangements are in place:
  Periodic testing and servicing of the fire alarm system
  Periodic testing and maintenance of emergency lighting
  Periodic maintenance and testing of fire extinguishers
  Periodic inspection and test of lightning protection systems
  Periodic testing of wet/dry risers.

• Is there weekly testing and periodic inspection of sprinkler installations?

  Yes

  No

  N/A

• Is there periodic checks of fire doors and final exit doors?<br><br>

  Yes

  No

  N/A

• Other relevant inspection and test

27 Records

• There are records of periodic maintenance and testing of all fire safety systems.

Part 5: RISK RATING

• Risk Level
  
  Trivial:- No action is required and no detailed records need to be kept.
  
  Tolerable:- No major additional fire precautions required. However, there might be a need for reasonably practicable improvements that involve minor or limited cost.
  
  Moderate;- It is essential that efforts are made to reduce the risk. Risk reduction measures, which should take cost into account, should be implemented within a defined time period.
  
  Substantial:- Considerable resources might have to be allocated to reduce the risk. If the premises are unoccupied, it should not be occupied until the risk has been reduced. If the premises are occupied, then urgent action should be taken.
  
  Intolerable:- Premises ( or relevant area) should not be occupied until the risk has been reduced.
  
  (Note that, although the purpose of this section is to place the fire risk in context, the above approach to fire risk assessment is subjective and for guidance only. All hazards and deficiencies identified in this report should be addressed by implementing all recommendations in the action plans. This fire risk assessment should be reviewed regularly)

• Received by responsible person / representative

  Sign

• Assessor Signature

  Sign

• Pictures

  Media

Recommendations. ,

Re-Assessment

• Recommended date for re-assessment

  Date