Regulatory Reform (Fire Safety) Order 2005, Fire Risk Assessment

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Part 1: GENERAL INFORMATION

• A current fire risk assessment is required but The Regulatory Reform (Fire Safety) Order 2005.
  This is a live document to be updated by the FM with input from occupier representatives:
  1. Whenever there is significant change to the premises which may affect fire strategy
  2. If there is a significant change in work activity or process or an increase in storage or use of hazardous materials in a building
  3. If there is a significant increase in staff or student numbers
  4. Immediately after a fire
  5. Following an audit by UOB safety office or an enforcement agency
  6. Annually
  
  The risk assessment will form part 2 of the fire manual

The responsible person for fire safety

• Name of responsible person

• Contact details of facilities manager

• Date of assessment

  Date

Re-Assessment

• Recommended date for re-assessment

  Date

1 The Building

• Building address
  Address

• Take a photo of the building

  Media

• Approximate age of building

  pre 1900

  1901 to 1950

  1951 to 2000

  2001 onwards

• Listed building?

• Number of staircases

  Select 1 2 3 4 5 6 7 8 9 10+ 00

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10+
  • 00

• Number of Passenger lifts

  Select 1 2 3 4 5 6 7 8 9 10+ 00

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10+
  • 00

• Number of Goods lifts

  Select 1 2 3 4 5 6 7 8 9 10+ 00

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10+
  • 00

• Number of Evacuation lifts?

  Select 1 2 3 4 5 6 7 8 9 10+ 00

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10+
  • 00

• Number of final exits

  Select 1 2 3 4 5 6 7 8 9 10+ 00

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10+
  • 00

• Floor area: (m2 per floor)

• Brief details of construction:

• Construction class

  fire resisting

  traditional

  timber construction

• Does the building contain asbestos?

  Yes

  No

  N/A

• What hazards should the fire officer be aware of before entering the building?

• Describe the layout (number of rooms, corridors,height of ceiling,hazardous areas

• Basement

• Ground floor

• 1st floor

• 2nd floor

• 3rd floor

• 4th floor

• 5th floor

• Use of building

2 The occupants

• Name of Building fire coordinator

• Names of technical managers

• Names of school / section safety advisors

• Maximum number of occupants:

• Maximum number of occupants at any given time:

• Maximum number of members of the public at one time:

• The fire wardens are

Fire warden

• Name

• Location

3 Occupants at special risk

• Are any people aged under 16 employed at the premises?

  Safe

  At Risk

  N/A

• Are there sleeping occupants?

  Safe

  At Risk

  N/A

• Are there disabled occupants?

  Safe

  At Risk

  N/A

• Are there occupants in remote areas?

  Safe

  At Risk

  N/A

• Are there lone workers?

  Safe

  At Risk

  N/A

• Are instructions, information given on specific hazards in the form of an induction?

  Yes

  No

  N/A

• Are max number of occupants clearly defined for lecture theatres?

  Yes

  No

  N/A

• Are evacuation arrangements in place for conferences, ceremonies and public events?

  Yes

  No

  N/A

4 Previous Fire loss experience

• Is there any previous history of fire loss in the premises (if yes give details)

  Safe

  At Risk

  N/A

5 Other relevant background

• Are there any residential properties in or attached to the building

  Safe

  At Risk

  N/A

• Are there any outstanding actions from formal cautions or Notices issued by an enforcement agency?

  Yes

  No

  N/A

• Have all actions been completed from the previous fire risk assessment?

  Yes

  No

  N/A

Part 2: FIRE HAZARDS AND ELIMINATION OR CONTROL

6 Sources of ignition

• Can all naked flames be isolated locally?

  Yes

  No

  N/A

• Is there a gas supply including bottled gases?

  Yes

  No

  N/A

• Is the electrical supply tested and records available?

  Yes

  No

  N/A

• Is the location of isolation switch for oil fired equipment known and documented?

  Yes

  No

  N/A

• Are portable appliances tested/inspected?

  Yes

  No

  N/A

• Does temperature thermostats on hot works/cooking processes or lab equipment work?

  Yes

  No

  N/A

• Has all faulty, misued electrical equipment or poorly installed equipment been reported and isolated?

  Yes

  No

  N/A

• Is all lighting in a good state of repair?

  Yes

  No

  N/A

• Is there a suitable limitation on the use of trailing leads and adapters?

  Yes

  No

  N/A

• Is the use of portable heaters avoided as far as reasonably practicable?

  Yes

  No

  N/A

• If portable heaters are used, are the more hazardous types (radiant bars and LPG) avoided?

  Yes

  No

  N/A

• If portable heaters are used are suitable measures taken to minimise the risk of ignition of combustible materials?

  Yes

  No

  N/A

• Are fixed heating installations subject to regular maintenance?

  Yes

  No

  N/A

• Does the building have lightning protection system?

  Yes

  No

  N/A

• Are reasonable measures taken to prevent cooking fires?

  Yes

  No

  N/A

• Are suitable extinguishers available?

  Yes

  No

  N/A

• Are filters changed and ductwork cleaned regularly?

  Yes

  No

  N/A

• Does the basic security against arson appear reasonable?

  Yes

  No

  N/A

• Is there sufficient control of unnecessary fire load in close proximity to the building or available for ignition by outsiders?

  Yes

  No

  N/A

7 Other significant ignition sources that warrant consideration

• Are the ignition risks from hot process controlled? eg welding, grinding, curing in autoclave?

  Yes

  No

  N/A

• Are their procedures for managing heat produced from chemical reactions?

  Yes

  No

  N/A

• Are procedures in place for self heating or spontaneous ignition sources?

  Yes

  No

  N/A

• Does smoking occur only in external areas away from the building?

  Yes

  No

  N/A

• Are risks from mechanical equipment documented?

  Yes

  No

  N/A

• List other ignition sources:

8 sources of fuel

• Is there an inventory of hazardous substances present on the premises?

  Yes

  No

  N/A

• Is there an inventory of flammable substances and is it up to date?

  Yes

  No

  N/A

• Has the risk to relevant persons been adequately eliminated or reduced?

  Yes

  No

  N/A

• Is the standard of housekeeping adequate?

  Yes

  No

  N/A

• Are combustible materials separated from ignition sources?

  Yes

  No

  N/A

• Is the unnecessary accumulation of combustibles and waste avoided?

  Yes

  No

  N/A

• Is there appropriate storage of hazardous materials?

  Yes

  No

  N/A

• Are combustible materials stored appropriately?

  Yes

  No

  N/A

9 Laboratory gases

• Are there oxidising processes in use?

  Safe

  At Risk

  N/A

• Is there a piped laboratory gas supply and is it maintained and tested?

  Safe

  At Risk

  N/A

• Are oxygen cylinders stored correctly with segregation of empty cylinders?

  Yes

  No

  N/A

10 Hazards introduced by contractors and building works

• Is there sufficient control over works by contractors (e.g. Permits to work & hot works permits)?

  Yes

  No

  N/A

• Are there arrangements for the safe storage of gas bottles and others hazardous materials

  Yes

  No

  N/A

• Are fire safety conditions and instructions communicated to contractors?

  Yes

  No

  N/A

Part 3: FIRE SPREAD

11 Measures to limit fire spread and development.

• Is there a sufficient standard of compartmentation and sub-compartmentation?

  Yes

  No

  N/A

• Are routes that promote fire spread avoided as far as reasonably practicable?

  Yes

  No

  N/A

• Is fire spread limited by correct use and maintenance of fire precautions?

  Yes

  No

  N/A

• Do riser cupboard doors, corridors have keep shut signs?

  Yes

  No

  N/A

12 Fire alarm and detection system

• What is the fire alarm sound?

• Can the fire alarm be heard though out the building?

  Yes

  No

  N/A

• Are there alternative provisions for deaf or the hard of hearing?

  Yes

  No

  N/A

• Are there arrangements in place for noisy environments?

  Yes

  No

  N/A

• Are arrangements in place for noise sensitive areas?

  Yes

  No

  N/A

• Is the fire alarm system provided suitable and sufficient?

  Yes

  No

  N/A

• Is automatic fire detection provided throughout?

  Yes

  No

  N/A

• Is there remote transmission of alarm signals via university systems?

  Yes

  No

  N/A

• Are fire alarm call points located by storey and final exits?

  Yes

  No

  N/A

• Are the call points unobstructed?

  Yes

  No

  N/A

• Are compliant fire action notices displayed near to call points?

  Yes

  No

  N/A

• Is there weekly testing and periodic servicing of the fire detection and alarm system?

  Yes

  No

  N/A

13 Fire Fighting equipment

• Is there suitable and sufficient provision of fire fighting equipment?

  Yes

  No

  N/A

• Are hose reels provided?

  Yes

  No

  N/A

• Is it maintained and stored correctly?

  Yes

  No

  N/A

• Is there a wet or dry riser and is it maintained?

  Yes

  No

  N/A

14 Means of escape

• Is the building provided with adequate means of escape in case of fire?

  Yes

  No

  N/A

• Are there sufficient exits?

  Yes

  No

  N/A

• Are exits easily and immediately openable where necessary?

  Yes

  No

  N/A

• Do fire exits open in the direction of travel where necessary?

  Yes

  No

  N/A

• Have sliding or revolving doors been avoided as fire exits?

  Yes

  No

  N/A

• Are there adequate means of securing exits?

  Yes

  No

  N/A

• Are there reasonable distances of travel where there is a single direction of travel?

  Yes

  No

  N/A

• Are there reasonable distances of travel where there are alternative means of escape?

  Yes

  No

  N/A

• Are escape routes adequately protected?

  Yes

  No

  N/A

• Are there suitable fire precautions for all inner rooms?

  Yes

  No

  N/A

• Are horizontal, vertical and external escape routes unobstructed?

  Yes

  No

  N/A

• Is the location of fire assembly point suitable for building?

  Yes

  No

  N/A

• Are there suitable means of escape for disabled occupants?

  Yes

  No

  N/A

• Is the access statement in place?

  Yes

  No

  N/A

• Are Personal Emergency Evacuation Plans (PEEP) up to date?

  Yes

  No

  N/A

15 Emergency exit lighting

• Is there a reasonable standard of escape lighting provided?

  Yes

  No

  N/A

• Is there monthly, six-monthly and annual testing of the emergency lighting?

  Yes

  No

  N/A

16 Fire safety signs and notices

• Are fire safety signs and notices suitable and sufficient?

  Yes

  No

  N/A

• Are fire exit signs suitable and sufficient?

  Yes

  No

  N/A

• Are emergency break glass door secure systems interfaced with the fire alarm?

  Yes

  No

  N/A

• Do fire exit doors have suitable and sufficient signage?<br>

  Yes

  No

  N/A

• Are door release systems tested regularly?

  Yes

  No

  N/A

• Are hazardous areas approximately signed and flammable materials clearly labelled?

  Yes

  No

  N/A

17 Relevant automatic fire extinguishing systems

• Type of system:

• Comments and observations:

18 Facilities, equipment and devices for the protection of Fire-Fighters

• Types of facilities:

• Comments and observations:

Part 4: MANAGEMENT OF FIRE SAFETY

19 Procedures and arrangements

• Person responsible for fire safety:

• Are there competent persons available to assist in implementing fire safety arrangements?

  Yes

  No

  N/A

• Are appropriate fire procedures in place? (including arrangements for calling the fire service)

  Yes

  No

  N/A

• Fire Emergency Plan in place and details recorded?

  Yes

  No

  N/A

• Does the plan take account of other Fire Emergency Plans applicable in the building?

  Yes

  No

  N/A

• Is the Fire Emergency Plan readily available for staff to read?

  Yes

  No

  N/A

• Is the Fire Emergency Plan available to the enforcing authority?

  Yes

  No

  N/A

• Are there persons nominated to respond to fire?

  Yes

  No

  N/A

• Are persons nominated to assist with evacuation?

  Yes

  No

  N/A

• Is there appropriate liaison with the fire service?

  Yes

  No

  N/A

• Do routine in-house inspections of fire precautions take place?

  Yes

  No

  N/A

• Are there arrangements in place to inform temporary staff, students or contractors?

  Yes

  No

  N/A

20 Training and drills

• Are staff given instruction on induction?

  Yes

  No

  N/A

• Do staff receive periodic refresher training at suitable intervals?

  Yes

  No

  N/A

• Are staff with special responsibilities for hazardous substances given appropriate training?

  Yes

  No

  N/A

• Are fire drills carried out every term?

  Yes

  No

  N/A

• Has the occupier provided an appropriate number of trained fire wardens?

  Yes

  No

  N/A

21 Testing and maintenance

• Is the workplace adequately maintained?

  Yes

  No

  N/A

• Are the university test logs completed and up to date?

  Yes

  No

  N/A

• Other relevant inspection and test

22 Locations of specific hazards

• Are there specific hazards?

Hazard

• Is there gas bottles, radioactive sources or other flammables?

  Yes

  No

  N/A

• Location (floor / room no)

• Type of hazard

• Quantity

• Size

• Contact

Part 5: ACTIONS AND RECOMMENDATIONS

Risk Items

• Are there risks to address?

Risk

• Description and location of risk

• Non compliance or observation?

  non compliance

  observation

• Probability (likelihood of fire) 1=low,5=high

• Consequence (impact of fire)1=low,5=high

• Risk rating score (probability x consequence)

  Select 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
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  • 8
  • 9
  • 10
  • 11
  • 12
  • 13
  • 14
  • 15
  • 16
  • 17
  • 18
  • 19
  • 20
  • 21
  • 22
  • 23
  • 24
  • 25

• Action

• Owner

• Target date

  Date

PART 6: QUALITY ASSURANCE

• Received by responsible person / representative

  Sign

• Assessor Signature

  Sign

• Pictures

  Media