Part 1: GENERAL INFORMATION

  • A current fire risk assessment is required but The Regulatory Reform (Fire Safety) Order 2005.
    This is a live document to be updated by the FM with input from occupier representatives:
    1. Whenever there is significant change to the premises which may affect fire strategy
    2. If there is a significant change in work activity or process or an increase in storage or use of hazardous materials in a building
    3. If there is a significant increase in staff or student numbers
    4. Immediately after a fire
    5. Following an audit by UOB safety office or an enforcement agency
    6. Annually

    The risk assessment will form part 2 of the fire manual

The responsible person for fire safety

  • Name of responsible person

  • Contact details of facilities manager

  • Date of assessment

Re-Assessment

  • Recommended date for re-assessment

1 The Building

  • Building address
  • Take a photo of the building

  • Approximate age of building

  • Listed building?

  • Number of staircases

  • Number of Passenger lifts

  • Number of Goods lifts

  • Number of Evacuation lifts?

  • Number of final exits

  • Floor area: (m2 per floor)

  • Brief details of construction:

  • Construction class

  • Does the building contain asbestos?

  • What hazards should the fire officer be aware of before entering the building?

  • Describe the layout (number of rooms, corridors,height of ceiling,hazardous areas

  • Basement

  • Ground floor

  • 1st floor

  • 2nd floor

  • 3rd floor

  • 4th floor

  • 5th floor

  • Use of building

2 The occupants

  • Name of Building fire coordinator

  • Names of technical managers

  • Names of school / section safety advisors

  • Maximum number of occupants:

  • Maximum number of occupants at any given time:

  • Maximum number of members of the public at one time:

  • The fire wardens are

  • Fire warden
  • Name

  • Location

3 Occupants at special risk

  • Are any people aged under 16 employed at the premises?

  • Are there sleeping occupants?

  • Are there disabled occupants?

  • Are there occupants in remote areas?

  • Are there lone workers?

  • Are instructions, information given on specific hazards in the form of an induction?

  • Are max number of occupants clearly defined for lecture theatres?

  • Are evacuation arrangements in place for conferences, ceremonies and public events?

4 Previous Fire loss experience

  • Is there any previous history of fire loss in the premises (if yes give details)

5 Other relevant background

  • Are there any residential properties in or attached to the building

  • Are there any outstanding actions from formal cautions or Notices issued by an enforcement agency?

  • Have all actions been completed from the previous fire risk assessment?

Part 2: FIRE HAZARDS AND ELIMINATION OR CONTROL

6 Sources of ignition

  • Can all naked flames be isolated locally?

  • Is there a gas supply including bottled gases?

  • Is the electrical supply tested and records available?

  • Is the location of isolation switch for oil fired equipment known and documented?

  • Are portable appliances tested/inspected?

  • Does temperature thermostats on hot works/cooking processes or lab equipment work?

  • Has all faulty, misued electrical equipment or poorly installed equipment been reported and isolated?

  • Is all lighting in a good state of repair?

  • Is there a suitable limitation on the use of trailing leads and adapters?

  • Is the use of portable heaters avoided as far as reasonably practicable?

  • If portable heaters are used, are the more hazardous types (radiant bars and LPG) avoided?

  • If portable heaters are used are suitable measures taken to minimise the risk of ignition of combustible materials?

  • Are fixed heating installations subject to regular maintenance?

  • Does the building have lightning protection system?

  • Are reasonable measures taken to prevent cooking fires?

  • Are suitable extinguishers available?

  • Are filters changed and ductwork cleaned regularly?

  • Does the basic security against arson appear reasonable?

  • Is there sufficient control of unnecessary fire load in close proximity to the building or available for ignition by outsiders?

7 Other significant ignition sources that warrant consideration

  • Are the ignition risks from hot process controlled? eg welding, grinding, curing in autoclave?

  • Are their procedures for managing heat produced from chemical reactions?

  • Are procedures in place for self heating or spontaneous ignition sources?

  • Does smoking occur only in external areas away from the building?

  • Are risks from mechanical equipment documented?

  • List other ignition sources:

8 sources of fuel

  • Is there an inventory of hazardous substances present on the premises?

  • Is there an inventory of flammable substances and is it up to date?

  • Has the risk to relevant persons been adequately eliminated or reduced?

  • Is the standard of housekeeping adequate?

  • Are combustible materials separated from ignition sources?

  • Is the unnecessary accumulation of combustibles and waste avoided?

  • Is there appropriate storage of hazardous materials?

  • Are combustible materials stored appropriately?

9 Laboratory gases

  • Are there oxidising processes in use?

  • Is there a piped laboratory gas supply and is it maintained and tested?

  • Are oxygen cylinders stored correctly with segregation of empty cylinders?

10 Hazards introduced by contractors and building works

  • Is there sufficient control over works by contractors (e.g. Permits to work & hot works permits)?

  • Are there arrangements for the safe storage of gas bottles and others hazardous materials

  • Are fire safety conditions and instructions communicated to contractors?

Part 3: FIRE SPREAD

11 Measures to limit fire spread and development.

  • Is there a sufficient standard of compartmentation and sub-compartmentation?

  • Are routes that promote fire spread avoided as far as reasonably practicable?

  • Is fire spread limited by correct use and maintenance of fire precautions?

  • Do riser cupboard doors, corridors have keep shut signs?

12 Fire alarm and detection system

  • What is the fire alarm sound?

  • Can the fire alarm be heard though out the building?

  • Are there alternative provisions for deaf or the hard of hearing?

  • Are there arrangements in place for noisy environments?

  • Are arrangements in place for noise sensitive areas?

  • Is the fire alarm system provided suitable and sufficient?

  • Is automatic fire detection provided throughout?

  • Is there remote transmission of alarm signals via university systems?

  • Are fire alarm call points located by storey and final exits?

  • Are the call points unobstructed?

  • Are compliant fire action notices displayed near to call points?

  • Is there weekly testing and periodic servicing of the fire detection and alarm system?

13 Fire Fighting equipment

  • Is there suitable and sufficient provision of fire fighting equipment?

  • Are hose reels provided?

  • Is it maintained and stored correctly?

  • Is there a wet or dry riser and is it maintained?

14 Means of escape

  • Is the building provided with adequate means of escape in case of fire?

  • Are there sufficient exits?

  • Are exits easily and immediately openable where necessary?

  • Do fire exits open in the direction of travel where necessary?

  • Have sliding or revolving doors been avoided as fire exits?

  • Are there adequate means of securing exits?

  • Are there reasonable distances of travel where there is a single direction of travel?

  • Are there reasonable distances of travel where there are alternative means of escape?

  • Are escape routes adequately protected?

  • Are there suitable fire precautions for all inner rooms?

  • Are horizontal, vertical and external escape routes unobstructed?

  • Is the location of fire assembly point suitable for building?

  • Are there suitable means of escape for disabled occupants?

  • Is the access statement in place?

  • Are Personal Emergency Evacuation Plans (PEEP) up to date?

15 Emergency exit lighting

  • Is there a reasonable standard of escape lighting provided?

  • Is there monthly, six-monthly and annual testing of the emergency lighting?

16 Fire safety signs and notices

  • Are fire safety signs and notices suitable and sufficient?

  • Are fire exit signs suitable and sufficient?

  • Are emergency break glass door secure systems interfaced with the fire alarm?

  • Do fire exit doors have suitable and sufficient signage?

  • Are door release systems tested regularly?

  • Are hazardous areas approximately signed and flammable materials clearly labelled?

17 Relevant automatic fire extinguishing systems

  • Type of system:

  • Comments and observations:

18 Facilities, equipment and devices for the protection of Fire-Fighters

  • Types of facilities:

  • Comments and observations:

Part 4: MANAGEMENT OF FIRE SAFETY

19 Procedures and arrangements

  • Person responsible for fire safety:

  • Are there competent persons available to assist in implementing fire safety arrangements?

  • Are appropriate fire procedures in place? (including arrangements for calling the fire service)

  • Fire Emergency Plan in place and details recorded?

  • Does the plan take account of other Fire Emergency Plans applicable in the building?

  • Is the Fire Emergency Plan readily available for staff to read?

  • Is the Fire Emergency Plan available to the enforcing authority?

  • Are there persons nominated to respond to fire?

  • Are persons nominated to assist with evacuation?

  • Is there appropriate liaison with the fire service?

  • Do routine in-house inspections of fire precautions take place?

  • Are there arrangements in place to inform temporary staff, students or contractors?

20 Training and drills

  • Are staff given instruction on induction?

  • Do staff receive periodic refresher training at suitable intervals?

  • Are staff with special responsibilities for hazardous substances given appropriate training?

  • Are fire drills carried out every term?

  • Has the occupier provided an appropriate number of trained fire wardens?

21 Testing and maintenance

  • Is the workplace adequately maintained?

  • Are the university test logs completed and up to date?

  • Other relevant inspection and test

22 Locations of specific hazards

  • Are there specific hazards?

  • Hazard
  • Is there gas bottles, radioactive sources or other flammables?

  • Location (floor / room no)

  • Type of hazard

  • Quantity

  • Size

  • Contact

Part 5: ACTIONS AND RECOMMENDATIONS

Risk Items

  • Are there risks to address?

  • Risk
  • Description and location of risk

  • Non compliance or observation?

  • Probability (likelihood of fire) 1=low,5=high

  • Consequence (impact of fire)1=low,5=high

  • Risk rating score (probability x consequence)

  • Action

  • Owner

  • Target date

PART 6: QUALITY ASSURANCE

  • Received by responsible person / representative

  • Assessor Signature

  • Pictures

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