Part 1: GENERAL INFORMATION

The responsible person for fire safety

  • Name of the responsible person

  • Contact details of responsible person

1 The Building

  • Number of above ground floors:

  • Number of below ground floors:

  • Number of exits from below ground floors:

  • Is it possible to vent heat and smoke from the basement

  • Is there access to the roof voids?
    (Check for evidence of smoking, suitability of edge protection and roof lights)

  • Floor area: (m2 per floor)

  • Floor area: (m2 total)

  • Brief details of construction: (Consider services, lift shafts, false ceiling voids, fire resisting materials and poorly fitting doors)

  • Occupancy type:

  • Curriculum activity in this building (Please detail activity by floor)

  • Curriculum types in adjacent buildings (Consider fire spread from adjacent buildings)

2 The occupants

  • Maximum number of occupants: (This is the maximum number of people possible to house in the building)

  • Maximum number of occupants at any given time:

  • Maximum number of members of the public at one time:

3 Occupants at special risk

  • Are there sleeping occupants?

  • Are there adequate arrangements for the safe evacuation of sleeping occupants?

  • Are there disabled occupants?
    (Consider sight, hearing and mobility issues)

  • Are systems in place to alert and assist disabled occupants in the case of a fire?

  • State locations of all refuge areas and details of suitability:

  • Are evac chairs available?

  • Can the lifts be used in an emergency by a disabled person?

  • Are there occupants in remote areas?
    (Basements, cellars, roof spaces, lift shafts, plant rooms)

  • Are there any persons who work alone in the building?

  • Are there any areas that may be remote due to out of hours working?

4 Previous Fire loss experience

  • Can you confirm there has been no previous history of fire loss in the premises (give details if there has)

  • Can you confirm there haven't been any fires in buildings next door, connected or in close proximity?

  • Can you confirm there have been no near misses accidents involving fires?

  • Have there been any fires or explosions which has resulted in closure of plant for more than 24hrs as reportable to RIDDOR.

  • There has been NO escape of flammable gases or other flammable substances from the processes carried out on the premises?
    (If there has please give details)

  • Can you confirm there have not been any complaints regarding fire safety from staff, students, visitors or contractors?
    (Please give details)

  • Has there been any advice given regarding fire safety issues from any of the following sources?

  • Fire authority, HSE/EHO
    (Please give details)

  • Union or non union safety reps
    (Please give details)

  • General health and safety inspections

5 Other relevant background

  • Is there a prohibition notice in force? (if yes give date of issue)

  • Is there an alteration notice in force? (if yes give date of issue)

  • Is there an enforcement notice in force? (if yes give date of issue and date of when work is to be completed by)

Part 2: FIRE HAZARDS AND ELIMINATION OR CONTROL

6 Electrical sources of ignition

  • Are reasonable measures taken to prevent fires of electrical origin?

  • Is the fixed wiring installation periodically tested and inspected by a competent person?

  • Are portable appliances tested/inspected?

  • Is there a suitable policy about the use of personal electrical appliances?

  • Is there a suitable limitation on the use of trailing leads and adapters?

  • Is all electrical equipment tested and records on site

7 Smoking

  • Are reasonable measures taken to prevent fires as a result of smoking?

  • Are there suitable arrangements made for those who wish to smoke?

  • Is there absence of any evidence of breaches of smoking policy?

  • Is the appropriate smoking prohibition notice displayed at the building's entrance?

8 Arson

  • Does the basic security against arson appear reasonable?

  • Is there sufficient control of unnecessary fire load in close proximity to the building or available for ignition by outsiders?

  • Are there any records of any break in's to this or adjacent buildings?

  • Are refuse areas sited away from buildings and are they adequately secured?

9 Portable heaters and heating installation

  • Is the use of portable heaters avoided as far as reasonably practicable?

  • If portable heaters are used, are the more hazardous types (radiant bars and LPG) avoided?

  • If portable heaters are used, are suitable measures taken to minimise the risk of ignition of combustible materials?

  • Have all portable heaters been PAT tested?

  • Are emergency escape routes free from portable heaters?

  • Are fixed heating installations subject to regular maintenance?

10 Cooking facilities

  • What types of cooking appliances are in use on the premises?

  • Are there any kitchen tools/appliances that generate a flame (blow lamps)?

  • Are reasonable measures taken to prevent cooking fires?

  • Are filters changed and ductwork cleaned regularly?

  • Are cooking appliances regularly maintained?

  • Does regular cleaning take place to remove crumbs and other combustible materials?

  • Are suitable extinguishers available?

11 Lightning

  • Does the building have lightning protection system if required? (if yes has it been tested and are records of testing kept)

12 Other significant ignition sources that warrant consideration

  • Are halogen lamps situated away from combustible materials?

  • List other ignition sources:

13 Housekeeping

  • Are combustible materials separated from ignition sources?

  • Is the unnecessary accumulation of combustibles and waste avoided?

  • Are combustible materials stored appropriately?

  • Do inspection reports include details of standard of housekeeping?

14 Hazards introduced by contractors or in house building works

  • Is there an approved list of contractors in use?

  • Are contractors subject to pre-qualification and selection procedures?

  • Are risk assessments and method statements approved prior to contractors coming on site?

  • Is there sufficient control over works by contractors (e.g. Permits to work & hot works permits)?

  • Are safety conditions and college instructions/procedures communicated to contractors?

  • Do contractors control the hazardous substances that they bring on site

15 Dangerous Substances (DSEAR related)

  • Are dangerous substances present on the premises?

  • Are there procedures and safe storage in place for dangerous substances?

  • Has the risk to relevant persons been adequately eliminated or reduced?

  • Are there arrangements for the safe storage and use of compressed gas cylinders and piped systems?

  • Are pyrotechnics used?
    (If yes please give details including storage)

16 Hazardous Substances (COSHH related)

  • Is there an inventory of hazardous substances kept in the building?

  • Is there appropriate storage of hazardous materials?

Part 3: FIRE PROTECTION MEASURES

17 Means of escape

  • Is the building provided with adequate means of escape in case of fire?

  • Are there sufficient exits?

  • Are exits easily and immediately openable where necessary?

  • Do fire exits open in the direction of travel where necessary?

  • Have sliding or revolving doors been avoided as fire exits?

  • Are there adequate means of securing exits?

  • Are there reasonable distances of travel where there is a single direction of travel?

  • Are there reasonable distances of travel where there are alternative means of escape?

  • Are escape routes adequately protected?

  • Are there suitable fire precautions for all inner rooms?

  • Are escape routes unobstructed?

  • Are there suitable means of escape for disabled occupants?

  • Are there any known obstructions to escape routes for disabled employees or visitors?
    (Stairs, steps etc)

18 Measures to limit fire spread and development.

  • Is there a sufficient standard of compartmentation and sub-compartmentation?

  • Are linings that promote fire spread avoided as far as reasonably practicable?

  • Are all services, particularly new ones being sealed with approved fire stopping?

  • Have fire shutters/curtains been installed as part of the fire compartmentation?

  • If shutter or curtain systems are installed are they manual or automatic?

  • Are shutters/curtains suitably maintained?

  • Do any ceiling/wall voids prevent fire spread?

  • Have false ceilings been avoided within the building?

  • Are open stairways protected?

  • Do all doors, particularly fire doors fit, seal and close properly?

19 Escape lighting

  • Is there a reasonable standard of escape lighting provided?

  • Does an emergency lighting operate effectively on failure of the normal power supply?

  • Is an annual discharge completed on the emergency lighting system?

20 Fire safety signs and notices

  • Are fire safety signs and notices suitable and sufficient?
    (Signs should be of the same type)

  • If lifts cannot be used in a fire is there suitable signage to indicate this?

  • Are fire extinguishers, hose reels and other fire equipment points well signed?

21 Means of giving warning in the event of fire

  • Is a manually operated electrical fire alarm system provided?

  • Is the alarm system a single stage or linked fire alarm?
    (Single - rings in whole building, linked - rings in main building and will ring in adjacent if detectors in particular areas are activated)

  • Are all call points visible and unobstructed?

  • Is automatic fire detection provided?

  • Is there remote transmission of alarm signals?

  • Does the alarm system give both visual and audio signals?

  • Can alarms be heard in all parts of the building including remote areas?

  • Have there been any issues relating to the fire alarm system?
    (If yes please give details)

  • Have there been any false alarms or hoax calls that have resulted in fire brigade attendance?

22 Manual fire extinguishing appliances

  • Is there suitable and sufficient provision of portable fire extinguishers?

  • Which types of extinguishers are available in the building?

  • Are extinguishers suitably located?
    (Travel should be less than 30m)

23 Relevant automatic fire extinguishing systems

  • Type of system:

  • Comments and observations:

24 Facilities, equipment and devices for the protection of Fire-Fighters

  • Types of facilities:

  • Comments and observations:

Part 4: MANAGEMENT OF FIRE SAFETY

25 Procedures and arrangements

  • Person responsible for fire safety:

  • Are there competent persons available to assist in implementing fire safety arrangements?

  • Are appropriate fire procedures in place? (including arrangements for calling the fire service)

  • Fire Policy in place and details recorded?

  • Is the Fire policy up to date and regularly updated?

  • Is the Fire Policy readily available for staff to read?

  • Is the Fire Policy available to the enforcing authority?

  • Are there persons nominated to respond to fire?

  • Are persons nominated to assist with evacuation?

  • Is there appropriate liaison with the fire service?

  • Do routine in-house inspections of fire precautions take place?

  • Are routine fire inspections/fire risk assessments sent to relevant senior managers?

26 Training and drills

  • Are staff given instruction on induction?

  • Is the evacuation of persons at special risk covered by health and safety/fire safety training?

  • Do staff receive periodic refresher training at suitable intervals?

  • Are staff with special responsibilities given appropriate training?

  • Are staff trained in the use of fire extinguishers?

  • Are fire drills carried out at appropriate intervals?

  • Have there been any issues regarding fire safety recorded/noticed during fire drills? (If yes please give details)

  • Have staff responsible for fire inspections been suitably trained?

  • Do visitors receive information regarding fire safety when they arrive on site?

27 Testing and maintenance

  • Is there weekly testing and periodic servicing of the fire detection and alarm system?

  • Is there monthly, six-monthly and annual testing of the emergency lighting?

  • Is there annual maintenance and testing of fire extinguishing equipment?

  • Is there annual inspection and test of the lightning protection system?

  • Is there six monthly and annual testing of wet/dry risers?

  • Is there weekly testing and periodic inspection of sprinkler installations?

  • Is there routine checks of fire doors and final exit doors?

  • Other relevant inspection and test

28 Records

  • Are there records of fire drills?

  • Are there records of fire training?

  • Are there records of fire alarm tests?

  • Are there records of emergency lighting tests?

  • Are there records of maintenance and testing of other fire protection systems?

Part 5: RISK RATING AND RECOMMENDATIONS

Risk Items

  • Item 1

  • Add media

  • Probability (likelihood of fire)

  • Consequence (impact on life safety)

  • Risk rating score (probability x consequence)

  • Recommendations

  • Action

  • Item 2

  • Add media

  • Probability (likelihood of fire)

  • Consequence (impact on life safety)

  • Risk rating score (probability x consequence)

  • Recommendations

  • Action

  • Item 3

  • Add media

  • Probability (likelihood of fire)

  • Consequence (impact on life safety)

  • Risk rating score (probability x consequence)

  • Recommendations

  • Action

  • Item 4

  • Add media

  • Probability (likelihood of fire)

  • Consequence (impact on life safety)

  • Risk rating score (probability x consequence)

  • Recommendations

  • Action

  • Item 5

  • Add media

  • Probability (likelihood of fire)

  • Consequence (impact on life safety)

  • Risk rating score (probability x consequence)

  • Recommendations

  • Action

  • Item 6

  • Add media

  • Probability (likelihood of fire)

  • Consequence (impact on life safety)

  • Risk rating score (probability x consequence)

  • Recommendations

  • Action

  • Item 7

  • Add media

  • Probability (likelihood of fire)

  • Consequence (impact on life safety)

  • Risk rating score (probability x consequence)

  • Recommendations

  • Action

  • Item 8

  • Add media

  • Probability (likelihood of fire)

  • Consequence (impact on life safety)

  • Risk rating score (probability x consequence)

  • Recommendations

  • Action

  • Item 9

  • Add media

  • Probability (likelihood of fire)

  • Consequence (impact on life safety)

  • Risk rating score (probability x consequence)

  • Recommendations

  • Action

  • Item 10

  • Add media

  • Probability (likelihood of fire)

  • Consequence (impact on life safety)

  • Risk rating score (probability x consequence)

  • Recommendations

  • Action

  • Received by responsible person / representative

  • Assessor Signature

  • Pictures

Re-Assessment

  • Recommended date for re-assessment

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