Information
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Audit Title
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Document No.
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
Part 1: GENERAL INFORMATION
The responsible person for fire safety
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Name of the responsible person
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Contact details of responsible person
1 The Building
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Number of above ground floors:
- 1
- 2
- 3
- 4
- 5
- 6
- 7
- 8
- 9
- 10
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Number of below ground floors:
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Number of exits from below ground floors:
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Is it possible to vent heat and smoke from the basement
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Is there access to the roof voids?<br>(Check for evidence of smoking, suitability of edge protection and roof lights)
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Floor area: (m2 per floor)
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Floor area: (m2 total)
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Brief details of construction: (Consider services, lift shafts, false ceiling voids, fire resisting materials and poorly fitting doors)
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Occupancy type:
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Curriculum activity in this building (Please detail activity by floor)
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Curriculum types in adjacent buildings (Consider fire spread from adjacent buildings)
2 The occupants
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Maximum number of occupants: (This is the maximum number of people possible to house in the building)
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Maximum number of occupants at any given time:
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Maximum number of members of the public at one time:
3 Occupants at special risk
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Are children employed at the premises?
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Are there sleeping occupants?
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Are there adequate arrangements for the safe evacuation of sleeping occupants?<br>
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Are there disabled occupants?<br>(Consider sight, hearing and mobility issues)
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Are systems in place to alert and assist disabled occupants in the case of a fire?
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State locations of all refuge areas and details of suitability:
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Are evac chairs available?
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Can the lifts be used in an emergency by a disabled person?
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Are there occupants in remote areas?<br>(Basements, cellars, roof spaces, lift shafts, plant rooms)
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Are there any persons who work alone in the building?
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Are there any areas that may be remote due to out of hours working?
4 Previous Fire loss experience
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Is there any previous history of fire loss in the premises (if yes give details)
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Have there been any fires in buildings next door, connected or in close proximity?
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Has there been any near misses accidents involving fires?
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Have there been any fires or explosions which has resulted in closure of plant for more than 24hrs as reportable to RIDDOR.
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Has there been any escape of flammable gases or other flammable substances from the processes carried out on the premises?<br>(If yes, please give details)
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Have there been any complaints regarding fire safety from staff, students, visitors or contractors?<br>(Please give details)
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Has there been any advice given regarding fire safety issues from other parties?
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Fire authority, HSE/EHO (Please give details)
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Union or non union safety reps?
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General H&S inspections?
5 Other relevant background
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Are there any residential properties in or attached to the building
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Is there a prohibition notice in force? (if yes give date of issue)
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Is there an alteration notice in force? (if yes give date of issue)
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Is there an enforcement notice in force? (if yes give date of issue and date of when work is to be completed by)
Part 2: FIRE HAZARDS AND ELIMINATION OR CONTROL
6 Electrical sources of ignition
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Are reasonable measures taken to prevent fires of electrical origin?
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Is the fixed wiring installation periodically tested and inspected by a competent person?
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Are portable appliances tested/inspected?
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Is there a suitable policy about the use of personal electrical appliances?
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Is there a suitable limitation on the use of trailing leads and adapters?
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Is all electrical equipment tested and records on site
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Are staff aware of the need to report any defects, faults or problems with electrical equipment?
7 Smoking
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Are reasonable measures taken to prevent fires as a result of smoking?
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Is smoking prohibited in the building?
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Is smoking prohibited in appropriate areas?
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Are there suitable arrangements made for those who wish to smoke?
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Is there absence of any evidence of breaches of smoking policy?
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Is the appropriate smoking prohibition notice displayed at the building's entrance?
8 Arson
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Does the basic security against arson appear reasonable?
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Is there sufficient control of unnecessary fire load in close proximity to the building or available for ignition by outsiders?
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Have there been any break in's to this or adjacent buildings?
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Are refuse areas sited away from buildings and are they adequately secured?
9 Portable heaters and heating installation
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Is the use of portable heaters avoided as far as reasonably practicable?
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If portable heaters are used, are the more hazardous types (radiant bars and LPG) avoided?
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If portable heaters are used, are suitable measures taken to minimise the risk of ignition of combustible materials?
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Have all portable heaters been PAT tested?
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Are emergency escape routes free from portable heaters?
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Are fixed heating installations subject to regular maintenance?
10 Cooking facilities
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What types of cooking appliances are in use on the premises?
- microwaves
- conventional ovens - gas
- conventional ovens - electric
- hot plates
- deep fat fryers
- grills
- toasters
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Are there any kitchen tools/appliances that generate a flame (blow lamps)?
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Are reasonable measures taken to prevent cooking fires?
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Are filters changed and ductwork cleaned regularly?
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Are cooking appliances regularly maintained?
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Does regular cleaning take place to remove crumbs and other combustible materials?
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Are suitable extinguishers available?
11 Lightning
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Does the building have lightning protection system if required? (if yes has it been tested and are records of testing kept)
12 Other significant ignition sources that warrant consideration
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Are halogen lamps situated away from combustible materials?
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Are naked flames in use in the building (candles)?
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Are suitable risk assessments completed for use of naked flames?
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List other ignition sources:
13 Housekeeping
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Is the standard of housekeeping adequate?
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Are combustible materials separated from ignition sources?
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Is the unnecessary accumulation of combustibles and waste avoided?
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Are combustible materials stored appropriately?
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Do inspection reports include details of standard of housekeeping?
14 Hazards introduced by contractors or in house building works
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Is there an approved list of contractors in use?
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Are contractors subject to pre-qualification and selection procedures?
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Are risk assessments and method statements approved prior to contractors coming on site?
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Is there sufficient control over works by contractors (e.g. Permits to work & hot works permits)?
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Are safety conditions and college instructions/procedures communicated to contractors?
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Do contractors control the hazardous substances that they bring on site
15 Dangerous Substances (DSEAR related)
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Are dangerous substances present on the premises?
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Are there procedures and safe storage in place for dangerous substances?
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Has the risk to relevant persons been adequately eliminated or reduced?
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Are there arrangements for the safe storage and use of compressed gas cylinders and piped systems?
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Are pyrotechnics used?<br>(If yes please give details)
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Are they stored in accordance with manufacturers instructions by a competent person?
16 Hazardous Substances (COSHH related)
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Is there an inventory of hazardous substances kept in the building?
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Is there appropriate storage of hazardous materials?
Part 3: FIRE PROTECTION MEASURES
17 Means of escape
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Is the building provided with adequate means of escape in case of fire?
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Are there sufficient exits?
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Are exits easily and immediately openable where necessary?
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Do fire exits open in the direction of travel where necessary?
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Have sliding or revolving doors been avoided as fire exits?
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Are there adequate means of securing exits?
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Are there reasonable distances of travel where there is a single direction of travel?
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Are there reasonable distances of travel where there are alternative means of escape?
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Are escape routes adequately protected?
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Are there suitable fire precautions for all inner rooms?
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Are escape routes unobstructed?
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Are there suitable means of escape for disabled occupants?
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Are there any known obstructions to escape routes for disabled employees or visitors?<br>(Stairs, steps etc)
18 Measures to limit fire spread and development.
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Is there a sufficient standard of compartmentation and sub-compartmentation?
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Are linings that promote fire spread avoided as far as reasonably practicable?
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Are all services, particularly new ones being sealed with approved fire stopping?
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Have fire shutters/curtains been installed as part of the fire compartmentation?
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If shutter or curtain systems are installed are they manual or automatic?
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Are shutters/curtains suitably maintained?
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Are there any ceiling/wall voids that could promote fire spread?
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Are there any false ceilings in the building?
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Are open stairways protected?
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Do all doors, particularly fire doors fit, seal and close properly?
19 Escape lighting
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Is there a reasonable standard of escape lighting provided?
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Does an emergency lighting operate effectively on failure of the normal power supply?
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Is an annual discharge completed on the emergency lighting system?
20 Fire safety signs and notices
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Are fire safety signs and notices suitable and sufficient?<br>(Signs should be of the same type)
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If lifts cannot be used in a fire is there suitable signage to indicate this?
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Are fire extinguishers, hose reels and other fire equipment points well signed?
21 Means of giving warning in the event of fire
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Is a manually operated electrical fire alarm system provided?
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Is the alarm system a single stage or linked fire alarm?<br>(Single - rings in whole building, linked - rings in main building and will ring in adjacent if detectors in particular areas are activated)
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Are all call points visible and unobstructed?
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Is automatic fire detection provided?
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Is there remote transmission of alarm signals?
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Does the alarm system give both visual and audio signals?
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Can alarms be heard in all parts of the building including remote areas?
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Have there been any issues relating to the fire alarm system?<br>(If yes please give details)
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Have there been any false alarms or hoax calls that have resulted in fire brigade attendance?
22 Manual fire extinguishing appliances
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Is there suitable and sufficient provision of portable fire extinguishers?
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Which types of extinguishers are available in the building?
- water
- foam
- CO2
- powder
- wet chemical
- blankets
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Are extinguishers suitably located? <br>(Travel should be less than 30m)
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Are hose reels provided?
23 Relevant automatic fire extinguishing systems
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Type of system:
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Comments and observations:
24 Facilities, equipment and devices for the protection of Fire-Fighters
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Types of facilities:
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Comments and observations:
Part 4: MANAGEMENT OF FIRE SAFETY
25 Procedures and arrangements
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Person responsible for fire safety:
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Are there competent persons available to assist in implementing fire safety arrangements?
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Are appropriate fire procedures in place? (including arrangements for calling the fire service)
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Fire Policy in place and details recorded?
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Is the Fire policy up to date and regularly updated?
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Does the policy take account of other Fire Policy applicable in the building?
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Is the Fire Policy readily available for staff to read?
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Is the Fire Policy available to the enforcing authority?
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Are there persons nominated to respond to fire?
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Are persons nominated to assist with evacuation?
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Is there appropriate liaison with the fire service?
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Do routine in-house inspections of fire precautions take place?
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Are routine fire inspections/fire risk assessments sent to relevant senior managers?
26 Training and drills
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Are staff given instruction on induction?
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Is the evacuation of persons at special risk covered by health and safety/fire safety training?
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Do staff receive periodic refresher training at suitable intervals?
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Are staff with special responsibilities given appropriate training?
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Are staff trained in the use of fire extinguishers?
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Are fire drills carried out at appropriate intervals?
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Have there been any issues regarding fire safety recorded/noticed during fire drills? (If yes please give details)
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Have staff responsible for fire inspections been suitably trained?
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Do visitors receive information regarding fire safety when they arrive on site?
27 Testing and maintenance
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Is the workplace adequately maintained?
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Is there weekly testing and periodic servicing of the fire detection and alarm system?
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Is there monthly, six-monthly and annual testing of the emergency lighting?
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Is there annual maintenance and testing of fire extinguishing equipment?
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Is there annual inspection and test of the lightning protection system?
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Is there six monthly and annual testing of wet/dry risers?
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Is there weekly testing and periodic inspection of sprinkler installations?
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Is there routine checks of fire doors and final exit doors?
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Other relevant inspection and test
28 Records
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Are there records of fire drills?
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Are there records of fire training?
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Are there records of fire alarm tests?
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Are there records of emergency lighting tests?
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Are there records of maintenance and testing of other fire protection systems?
Part 5: RISK RATING AND RECOMMENDATIONS
Risk Items
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Item 1
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Probability (likelihood of fire)
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Consequence (impact on life safety)
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Risk rating score (probability x consequence)
- 1
- 2
- 3
- 4
- 5
- 6
- 7
- 8
- 9
- 10
- 11
- 12
- 13
- 14
- 15
- 16
- 17
- 18
- 19
- 20
- 21
- 22
- 23
- 24
- 25
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Recommendations
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Action
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Item 2
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Probability (likelihood of fire)
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Consequence (impact on life safety)
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Risk rating score (probability x consequence)
- 1
- 2
- 3
- 4
- 5
- 6
- 7
- 8
- 9
- 10
- 11
- 12
- 13
- 14
- 15
- 16
- 17
- 18
- 19
- 20
- 21
- 22
- 23
- 24
- 25
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Recommendations
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Action
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Item 3
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Probability (likelihood of fire)
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Consequence (impact on life safety)
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Risk rating score (probability x consequence)
- 1
- 2
- 3
- 4
- 5
- 6
- 7
- 8
- 9
- 10
- 11
- 12
- 13
- 14
- 15
- 16
- 17
- 18
- 19
- 20
- 21
- 22
- 23
- 24
- 25
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Recommendations
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Action
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Item 4
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Probability (likelihood of fire)
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Consequence (impact on life safety)
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Risk rating score (probability x consequence)
- 1
- 2
- 3
- 4
- 5
- 6
- 7
- 8
- 9
- 10
- 11
- 12
- 13
- 14
- 15
- 16
- 17
- 18
- 19
- 20
- 21
- 22
- 23
- 24
- 25
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Recommendations
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Action
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Item 5
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Probability (likelihood of fire)
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Consequence (impact on life safety)
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Risk rating score (probability x consequence)
- 1
- 2
- 3
- 4
- 5
- 6
- 7
- 8
- 9
- 10
- 11
- 12
- 13
- 14
- 15
- 16
- 17
- 18
- 19
- 20
- 21
- 22
- 23
- 24
- 25
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Recommendations
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Action
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Item 6
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Probability (likelihood of fire)
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Consequence (impact on life safety)
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Risk rating score (probability x consequence)
- 1
- 2
- 3
- 4
- 5
- 6
- 7
- 8
- 9
- 10
- 11
- 12
- 13
- 14
- 15
- 16
- 17
- 18
- 19
- 20
- 21
- 22
- 23
- 24
- 25
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Recommendations
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Action
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Item 7
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Probability (likelihood of fire)
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Consequence (impact on life safety)
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Risk rating score (probability x consequence)
- 1
- 2
- 3
- 4
- 5
- 6
- 7
- 8
- 9
- 10
- 11
- 12
- 13
- 14
- 15
- 16
- 17
- 18
- 19
- 20
- 21
- 22
- 23
- 24
- 25
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Recommendations
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Action
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Item 8
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Probability (likelihood of fire)
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Consequence (impact on life safety)
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Risk rating score (probability x consequence)
- 1
- 2
- 3
- 4
- 5
- 6
- 7
- 8
- 9
- 10
- 11
- 12
- 13
- 14
- 15
- 16
- 17
- 18
- 19
- 20
- 21
- 22
- 23
- 24
- 25
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Recommendations
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Action
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Item 9
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Probability (likelihood of fire)
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Consequence (impact on life safety)
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Risk rating score (probability x consequence)
- 1
- 2
- 3
- 4
- 5
- 6
- 7
- 8
- 9
- 10
- 11
- 12
- 13
- 14
- 15
- 16
- 17
- 18
- 19
- 20
- 21
- 22
- 23
- 24
- 25
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Recommendations
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Action
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Item 10
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Probability (likelihood of fire)
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Consequence (impact on life safety)
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Risk rating score (probability x consequence)
- 1
- 2
- 3
- 4
- 5
- 6
- 7
- 8
- 9
- 10
- 11
- 12
- 13
- 14
- 15
- 16
- 17
- 18
- 19
- 20
- 21
- 22
- 23
- 24
- 25
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Recommendations
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Action
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Received by responsible person / representative
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Assessor Signature
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Pictures
Re-Assessment
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Recommended date for re-assessment