Retail Store Operations Checklist

• Branch / Store Name

• Conducted date and time

  Date

• Inspector / Manager's Full Name

• Location
  Address

CASH COUNT

• Are all cash accountabilities completely accounted for?

  Yes

  No

  N/A

• Is there proper safekeeping and monitoring of cash in the POS and in the vault (if any)?

  Yes

  No

  N/A

• Is the guidelines on Cash Take-out properly observed?

  Yes

  No

  N/A

• Are the cash proceeds promptly and completely deposited?

  Yes

  No

  N/A

• Are all electronic gift cards, paper gift cards, vouchers and loyalty cards completely accounted for and properly safekept?

  Yes

  No

  N/A

ACCOUNTABLE FORMS

• Are all Manual Sales Invoices, Provisional Receipts, and Collection Receipts properly safekept in a locked cabinet or drawer?

  Yes

  No

  N/A

• Are all Manual Sales Invoices, Provisional Receipts, and Collection Receipts completely accounted for?

  Yes

  No

  N/A

• Are all Manual Sales Invoices, Provisional Receipts, and Collection Receipts properly accomplished based on the sample test checking?

  Yes

  No

  N/A

STOCK MONITORING

• Is the MCS and IMS updated?

  Yes

  No

  N/A

• Is there a variance between the MCS vs IMS?

  Yes

  No

  N/A

• Are the Reserved Items properly monitored and reservation slips properly filled out?

  Yes

  No

  N/A

• Are the Items Used for Advertisement / Items Used for Temporary Movement authorized, properly issued and not overdue?

  Yes

  No

  N/A

• Are the Conditional Sales and CS Slips duly authorized, properly issued and not overdue?

  Yes

  No

  N/A

• Are the merchandise properly attached with the correct price tags?

  Yes

  No

  N/A

• Are the merchandise properly attached with security tags?

  Yes

  No

  N/A

SECURITY

• Are all CCTVs working properly?

  Yes

  No

  N/A

• Are all Electronic Article Surveillance (EAS) working properly?

  Yes

  No

  N/A

• Are the other point of exit and entry aside from the customer's main entrance properly monitored?

  Yes

  No

  N/A

• Does the stockroom have controls to physical access by authorized personnel and movement of stocks properly secured?

  Yes

  No

  N/A

• Does the store have satellite/offsite stockroom and have controls to physical access by authorized personnel and movement of stocks properly secured?

  Yes

  No

  N/A

• Is there a security guard manning the entrance and exit?

  Yes

  No

  N/A

• Is frisking of store employees properly observed?

  Yes

  No

  N/A

• Are trash bags inspected before being disposed of?

  Yes

  No

  N/A

• Are the hard tags detacher secured, monitored and properly safekept at the end of the day?

  Yes

  No

  N/A

• Does the store maintains an Employee Purchase Logbook?

  Yes

  No

  N/A

BIR PERMITS, LGU PERMITS AND DATA PRIVACY

• Are the BIR documents visibly displayed and updated?

  Yes

  No

  N/A

• Are the LGU documents visibly displayed and updated?

  Yes

  No

  N/A

• Is the CCTV Privacy Notice visibly displayed and updated?

  Yes

  No

  N/A

• Is the DPO/DPS seal visibly displayed and updated?

  Yes

  No

  N/A

• Are the Client Information Forms (CIF) properly safekept?

  Yes

  No

  N/A

SUMMARY OF AUDIT FINDINGS AND OBSERVATIONS

• Other comments / Notes

• Discussed with: Full Name, Position and Signature

  Sign