RMS Quarterly Audit

• Terminal:

  Select

• Prepared by:

• Year:

• Quarter:

• Manager Performing Audit:

• Date:

  Date

• Employee(s) Observed:

ADMINISTRATION

• Are RMS controlled areas neat and well kept including Terminal Managers office?

  Yes

  No

  N/A

• Is the RMS' Anti-Harassment Policy posted in all locations used by the employees and is it the newest version with older versions removed?

  Yes

  No

  N/A

• Are current government Wage & Hour, FMLA and Equal Opportunity posted?

  Yes

  No

  N/A

• Is employee Safety & Training spreadsheet posted in the Managers office and updated?

  Yes

  No

  N/A

• Is Safety Rule of the Week posted in all locations used by the employees?

  Yes

  No

  N/A

• Is the Safety Board listing number of days injury / accident free posted, operational and accurate?

  Yes

  No

  N/A

• Are employee Safety & Training files neat and organized?

  Yes

  No

  N/A

• If applicable, have all employees completed Online training via ISN and have an ISN issued Security Badge? (CSX terminals only)

  Yes

  No

  N/A

• Does Terminal have a process in place to ensure all employees have a current and valid Driver's License?

  Yes

  No

  N/A

• Are first aid kits easily accessible to work area and properly stocked?

  Yes

  No

  N/A

• Are exits properly marked, unlocked and clear of obstructions?

  Yes

  No

  N/A

• Is a separate file maintained for incidents/injuries and organized in numerical order?

  Yes

  No

  N/A

• Is HAZCOM policy available and easily accessible?

  Yes

  No

  N/A

• Is the HAZCOM chemical inventory posted?

  Yes

  No

  N/A

• Is there a Hazardous Emergency Evacuation Plan readily available, accessible and posted in the case of an emergency?

  Yes

  No

  N/A

• Are job briefings current, available and filed in a neat and orderly manner?

  Yes

  No

  N/A

• Are Hitch Securement Audits current, available and filed in a neat and orderly manner?

  Yes

  No

  N/A

• Are all trains properly documented and closed out to include the AAR Securement signoff sheet with at least 2 signatures of employees who were NOT involved in the loading process?

  Yes

  No

  N/A

• Are Emergency Numbers Posted with updated contacts and phone numbers? Is it readily accessible in the case of an emergency?

  Yes

  No

  N/A

• Are AAR Hitch Securement Posters posted within the facility in a place for all employees to see?

  Yes

  No

  N/A

• Does the Terminal have fire extinguishers available, charged, tagged and audited monthly while in all appropriate places in need of an extinguisher?

  Yes

  No

  N/A

• Do employees perform a preshift inspection of their equipment (VCR's) and are these files kept in a neat and organized manner with an adequate process for exceptions?

  Yes

  No

  N/A

• Does Terminal have an Environmental Management Plan (EMP) current and accessible if applicable?

  Yes

  No

  N/A

• Are security badges/clearance current? (minimum of 15% of employees checked)

  Yes

  No

  N/A

• Are there any security badge/clearance due for renewal?

  Yes

  No

  N/A

• Does the Terminal Manager understand the e-railsafe adverse action procedure?

  Yes

  No

  N/A

• Are "No Smoking" signs posted in high usage areas?

  Yes

  No

  N/A

GENERAL OPERATIONS / FACILITY

• Are safety lines trackside and crane path markings clearly visible (PUC Lines, Crane lines, etc.)?

  Yes

  No

  N/A

• Are blue or red flags in place prior to working the track (Positive track lockout to include one or more of the following: derails engaged, blue/red flags present and in correct position, pole gates applied, switch locked out, lights to indicate locked out position, etc.)?

  Yes

  No

  N/A

• Are IBC's properly stowed on the railcar and not on the ground when not in use?

  Yes

  No

  N/A

• NO equipment left unattended and running?

  Yes

  No

  N/A

• Are units sitting trackside clear of the PUC Line, NOT fouling the crane path and NOT sitting on chassis pins or twist locks?

  Yes

  No

  N/A

• No "Rouge" chassis sitting trackside or in other areas creating a safety hazard?

  Yes

  No

  N/A

• Units properly parked in the rows (not touching adjacent unit or protruding into the roadway, no units sitting on top of chassis pins)?

  Yes

  No

  N/A

• Is yard damage properly identified and documented?

  Yes

  No

  N/A

• Chassis lots are neat and organized with no units touching or overlapping?

  Yes

  No

  N/A

• No units parked in unauthorized areas or creating a safety hazard?

  Yes

  No

  N/A

• Process in place to identify and document outside driver safety violations?

  Yes

  No

  N/A

• Are groundmen using the "sidestep method" on railcars?

  Yes

  No

  N/A

• Is the Crane Movement Policy being followed?

  Yes

  No

  N/A

• Are employees stopping at Stop Signs?

  Yes

  No

  N/A

• Are "Tug Tests" being performed?

  Yes

  No

  N/A

• Are company decals on all company owned equipment?

  Yes

  No

  N/A

If you have observed any behavior that is not listed above but is deemed an "at risk" behavior please add below under comment section. Location, time, and incident specific:

• Comments:

• Manager Performing Audit:

• Date:

  Date

• Employee(s) Observed:

MAINTENANCE

• Are all employees wearing proper safety equipment (PPE)?

  Yes

  No

  N/A

• Are fire extinguishers checked monthly, properly secured and Class ABC?

  Yes

  No

  N/A

• Are Oxygen and Acetylene stored properly and secured? Oxygen tanks and Acetylene tanks in storage should be stored separately by 20' preferably ih metal containment with caps screwed on top. They must be strapped or chained as part of securement

  Yes

  No

  N/A

• Are Hazardous Materials stored properly?

  Yes

  No

  N/A

• Are flammable and combustible cabinets properly vented and marked?

  Yes

  No

  N/A

• Are all receptacles, tanks, drums, etc. properly labeled per OSHA Standards?

  Yes

  No

  N/A

• Are batteries stored properly off the ground per OSHA Standards?

  Yes

  No

  N/A

• Is SDS file current?

  Yes

  No

  N/A

• Is SDS file accessible to the employees?

  Yes

  No

  N/A

• Is fueling being done safely with outlined automatic shutoff and mechanic trained?

  Yes

  No

  N/A

• Are First Aid Kits available, accessible and properly stocked?

  Yes

  No

  N/A

• Are proper safety procedures used when changing and airing tires?

  Yes

  No

  N/A

• Are Eye Wash Stations readily available, accessible and in proper working order? Are bottles still within their expiration dates?

  Yes

  No

  N/A

• Are Flash Back Arrestors present at both ends of all welding equipment (handle and near tank) and are tanks shut off if not in use?

  Yes

  No

  N/A

• Are aisles and passageways clear of debris/hoses/fluids and properly illuminated?

  Yes

  No

  N/A

• Are work benches neat, free of litter, oil and grease?

  Yes

  No

  N/A

• Are tools stored properly after use?

  Yes

  No

  N/A

• Are Lockout/Tag Out procedures followed? Key removed and power source cut out?

  Yes

  No

  N/A

• Do bench grinders have proper guards?

  Yes

  No

  N/A

• Are any and all aerosol cans disposed of properly and are caps on all cans still in use?

  Yes

  No

  N/A

• Is Fall Protection harness available for mechanic's use?

  Yes

  No

  N/A

• Are mechanics using the proper fall protection devices?

  Yes

  No

  N/A

• Is the RMS Anti-Harassment Policy posted in a location mechanics use and it is it the current policy?

  Yes

  No

  N/A

• Are government Wage & Hour and Equal Opportunity posted in a location mechanics use?

  Yes

  No

  N/A

• Do all mechanics attend "start of the shift" safety briefing?

  Yes

  No

  N/A

• Is the Maintenance Safety Rule of the Week posted in the shop area?

  Yes

  No

  N/A

• Is maintenance Safety and Training current?

  Yes

  No

  N/A

• All mechanics have a valid driver's license?

  Yes

  No

  N/A

• All mechanics have e-railsafe badge and can present it when asked?

  Yes

  No

  N/A

• Work Orders completed daily?

  Yes

  No

  N/A

• Work Orders sent to the appropriate location timely?

  Yes

  No

  N/A

• Does Terminal Manager meet daily with lead mechanic and discuss safety weekly with all mechanics?

  Yes

  No

  N/A

• PM's current and thorough? Are equipment files being utilized?

  Yes

  No

  N/A

• Hour Meter Readings sent monthly?

  Yes

  No

  N/A

• Tools and Equipment Inventory Files current?

  Yes

  No

  N/A

• Mechanic's Tool Inventory current and on file?

  Yes

  No

  N/A

• All mechanics OSHATIA Tire Certified and Certificates in their personnel file? If applicable

  Yes

  No

  N/A

• All mechanics tested and copies of test in their personnel file?

  Yes

  No

  N/A

• Check List for New Hire Employee Mechanic Safety Orientation completed and copy in their personnel file?

  Yes

  No

  N/A

• Maintenance Bulletins and Shop Talks discussed with mechanics and filed?

  Yes

  No

  N/A

• Lead mechanic works with Regional Maintenance Manager on mechnical issues to ensure best pratices are being utlized?

  Yes

  No

  N/A

• Are Emergency Response Instructions posted and updated including the Railroad Hotline phone number and an Evacuation Plan?

  Yes

  No

  N/A

• Is there an Emergency Evacuation Route posted?

  Yes

  No

  N/A

• Do all electrical boxes and electrical outlets have covers?

  Yes

  No

  N/A

• Is equipment (welders, compressors, etc.) unplugged if not in use?

  Yes

  No

  N/A

• Good housekeeping is maintained including clean restrooms that are in good order?

  Yes

  No

  N/A

• Absorbent Materials available for spills?

  Yes

  No

  N/A

• Are extension ladders a minimum of 16ft meeting OSHA standards?

  Yes

  No

  N/A

• Are step ladders a minimum of 6ft meeting OSHA standards?

  Yes

  No

  N/A

• Proper use of ladders and/or manlifts (Mechanics with manlifts over 4 feet and in use must have harness)?

  Yes

  No

  N/A

• Are best practices being used to save money on parts (Amazon, Fleetpride, tires)?

  Yes

  No

  N/A

• Are PM Boards posted and updated?

  Yes

  No

  N/A

• Do all safety appliances (strobes, alarms, seat belts, horns, hedlights, flashers, etc.) work properly on shop equipment (manlift, forklift, truck)?

  Yes

  No

  N/A

• Are extinguishers properly checked off and in good working order on shop equipment?

  Yes

  No

  N/A

• Does shop equipment have good seats without tears or metal exposed?

  Yes

  No

  N/A

• Are forklift and lift equipment mechanics properly trained and certified?

  Yes

  No

  N/A

• Does the forklift(s) have a designated parking spot and properly parked with forks not protruding to cause a STF hazard?

  Yes

  No

  N/A

• Are forklift forks in good condition and not overly worn?

  Yes

  No

  N/A

• Is there a plan to remove scrap equipment that is permanently Out Of Service?

  Yes

  No

  N/A

If you have observed any behavior that is not listed above but is deemed an "at risk" behavior please add below under comment section. Location, time, and incident specific:

• Comments:

• Manager Performing Audit:

• Date:

  Date

• Supervisor(s) Observed:

SUPERVISOR AUDIT

• Are all supervisors wearing the proper PPE and is it in serviceable condition?

  Yes

  No

  N/A

• Are all traffic rules being followed by supervisor (Speed Limit, stopping, yielding, safe distance allowed, defensive driving, right of way, etc.)?

  Yes

  No

  N/A

• Are supervisors identifying units parked in the foul Safety lines trackside and path markings (PUC Lines, Crane lines, etc.)?

  Yes

  No

  N/A

• Is the supervisor vehicle clean and free of debris including the bed?

  Yes

  No

  N/A

• Is the "No Rider" policy for equipment being enforced under the supervisor’s direction?

  Yes

  No

  N/A

• Are supervisor’s vehicle headlights turned on during operation with beacons functional and when not in use, vehicle engines and lights turned off; windows and doors will be shut?

  Yes

  No

  N/A

• Are blue or red flags in place prior to working the track (Positive track lockout to include one or more of the following: derails engaged, blue/red flags present and in correct position, pole gates applied, switch locked out, lights to indicate locked out position, etc.)?

  Yes

  No

  N/A

• Is the supervisor using caution at intersections when driving?

  Yes

  No

  N/A

• Did the supervisor shut off their vehicle when left unattended?

  Yes

  No

  N/A

• Is the supervisor vehicle in the clear not stopped on, parked on, or fouling tracks?

  Yes

  No

  N/A

• Is the supervisor keeping their body parts clear of areas where “pinch point” injuries occur?

  Yes

  No

  N/A

• Does the supervisor stay clear of lift equipment movements during the loading/unloading process?

  Yes

  No

  N/A

• Is the supervisor using three points of contact when climbing on and off flatcars, up and down ladders?

  Yes

  No

  N/A

• Are IBC's properly stored on the stack car when not in use, identified on the ground and plans for proper stowage made available?

  Yes

  No

  N/A

• Is the supervisor watching for proper Operator deramps with JB Hunt COFC equipment correctly (Tandems first, no nose diving, front pins pulled) ?

  Yes

  No

  N/A

• Does the supervisor understand that RMS will not condone any forms of discrimination of harassment or its employees, customers or users of the facility?

  Yes

  No

  N/A

• Are supervisors following all no smoking railroad and company polices?

  Yes

  No

  N/A

• Are supervisors NOT allowing any radios, headphones, televisions or entertainment type devices to be operated under their direction?

  Yes

  No

  N/A

• Are supervisors NOT allowing any employee to operate or place their person under a suspended load or in the presence of any potential pinch points?

  Yes

  No

  N/A

• Are supervisors addressing drivers observed not wearing seatbelts to continue to operate without an on spot correction?

  Yes

  No

  N/A

• Are employees not wearing proper safety equipment (PPE) identified by their supervisors and corrected on spot?

  Yes

  No

  N/A

• Is the supervisor’s work stations clean and free of debris or in need of repair?

  Yes

  No

  N/A

• Does the supervisor notify all employees before removing track protection?

  Yes

  No

  N/A

• Are all supervisors in compliance with e-railsafe badges?

  Yes

  No

  N/A

• Is the supervisor completing their vehicle condition report each shift and forwarding to proper authorities?

  Yes

  No

  N/A

• Is the supervisor allowing for proper protection for employees performing repair work under railcars or unloading/loading ramp tracks? No equipment trucks, trailers, containers/chassis, or lift equipment can enter into the (“Work Zone”) while the barricades and flashing amber lights are in place?

  Yes

  No

  N/A

• Are radio transmissions short, precise and professional without profanity, joking or non job related conversations under the direction of the supervisor and if not corrected on spot?

  Yes

  No

  N/A

• Did the supervisor actually give a daily verbal job briefing to discuss the subject of safety with their employees, keeping safety communication lines open and awareness high?

  Yes

  No

  N/A

• Is the supervisor making the effort to set a good example in all activities, particularly in the use of PPE?

  Yes

  No

  N/A

• Are first-aid kits available, accessible and properly stocked in the supervisor’s office and vehicle?

  Yes

  No

  N/A

• Is PPE accessible and properly stocked in the supervisor’s office?

  Yes

  No

  N/A

• Are supervisors insuring that all machinery, equipment and tools are being used properly to avoid potential accidents and equipment damage and that all equipment is maintained in good working order?

  Yes

  No

  N/A

• Are supervisors inspecting for unsafe physical plant conditions and insuring that they note hazards for correction as soon as possible?

  Yes

  No

  N/A

• Did the supervisor immediately and aggressively take command and control of any hazardous material or chemical leakage/spill release situation?

  Yes

  No

  N/A

• Does the supervisor enforce all company safety rules and procedures and assist in the documentation for disciplinary actions when necessary?

  Yes

  No

  N/A

• Does the supervisor correct improper employee work habits as soon as they are detected (on spot) and provide positive feedback and reinforcement when work practices are observed?

  Yes

  No

  N/A

• Does the supervisor investigate all incidents (accidents/injuries) and prepare the required accident investigation reports and procedures?

  Yes

  No

  N/A

• Does the supervisor understand the proper handling of leakers, leaner’s and load shift procedures?

  Yes

  No

  N/A

• When a working area contains slip, trip and fall hazards, are they identified for correction to the proper authorities (I.B.C.s on the ground or deck of railcar, brake shoes, crank handles, leaked oil, pot holes, debris, etc.)?

  Yes

  No

  N/A

If you have observed any behavior that is not listed above but is deemed an "at risk" behavior please add below under comment section. Location, time, and incident specific:

• Comments: