• 1.1. Committee Members conducting this inspection:

  • RRC Workplace Inspection Outline
    Joint Workplace Safety & Health Committee

    Inspections are most effective when the inspection is conducted at a time when you can observe the space, equipment, and people at work. Don’t forget to ask those who work in or occupy the space about its purpose, the type of work that occurs there, equipment that is used, who occupies the space, and at what time of day. This information will help you to understand the potential hazards and level of risk associated with the space.

    Please note any uncontrolled, or inadequately controlled hazards. If you are not sure, make note of the item and EHSS will follow up.

    If you observe or informed of a hazard that poses imminent risk, please notify those working in the area and contact Kerilyn Zielinski at 204-806-7551 or RRC Security at 204-632-2323.

    Here are some items to inspect or consider at the time of inspection:
    (Please note that this is not an exhaustive list of all possible safety and health hazards or requirements.

1. General Safety & Health Knowledge

  • Ask staff/faculty/students who work in or occupy the area the following questions:

    Remember to write the room number you are in when you write your comments.

  • A) Are you aware of the location of the Safety and Health bulletin board?

  • B) What would you do in the event of a lockdown?

  • C) What would you do in the event of an emergency (such as a fire or health emergency).

  • D) Can you describe the process for reporting a hazard. Who would you talk to about this.

  • E) Can you describe the process for reporting an incident (including injury, near miss, property damage? Reporting of Accidents and Serious Incidents Policy 11.

  • F) Have you received safety training? (Examples: WHMIS, Staff Safety and Health Orientation, Lockdown, Biological, Radiation, Emergency Procedures, Fire Extinguisher, Hearing Conservation, Safe Work Procedures, other).

  • G) Are you aware of the RRC Working Alone or in Isolation Policy E12. Have you received any training on this?

  • H) Are you aware of the RRC Violence Prevention Policy E13 and Discrimination and HarassmentPolicy E13? Have you received any training on this?

  • I) Are you aware of the procedure for reporting a complaint of violence or harassment?

  • J) Are you aware of the Worrisome Behaviour Protocol or the BIT (Behaviour Intervention Team)?

2. First Aid


  • Remember to write the room number you are in when you write in your comments.

    a. Fully stocked first aid kit(s) available and accessible at all times. This includes common areas. (There should be a list inside lid of kit indicating what should be inside. Additional supplies available from Health Services.)
    b. Access to kit and one metre clearance in front of kit must be maintained.
    c. Find out if staff know:
    i. The names of certified first aiders in their area.
    ii. How first aiders are contacted in case of a medical emergency.
    iii. Where the nearest AED is located.

  • Comments

  • Photos

  • Recommendations

  • Chair/Manager Comments Facility work order number

3. Eyewash Stations & Emergency Showers


  • Remember to write the room number you are in when you write in your comments.

    a.​Access to station and one metre clearance in front of station must be maintained.
    b.​There are no barriers to accessing eyewash station (doors, steps, other).
    c.​Station is kept clean and are spout covers in place.
    d. If inspector tests eyewash, flow between the flow coming from the two spouts should be even and water temperature should be lukewarm. (Do not test portable eyewash stations.)
    e. Ask how often the department inspects and tests the eyewash station, and where this is documented. (Should be done weekly.)

  • Ask how often the department inspects & tests the eyewash station & where this is documented. (Should be done weekly).

  • Comments

  • Photos

  • Recommendations

  • Chair/Manager Comments Facility work order number

4. Fire Safety


  • Remember to write the room number you are in when you write in your comments.

    a. Building floor maps with evacuation paths current and posted in highly visible locations.
    b. Emergency exit doors and evacuation routes kept clear.
    c. Flammable materials stored in proper flammable storage cabinet.
    d. Flammable storage cabinets free of any nearby combustible material (paper, cardboard).
    e. Fire extinguishers mounted securely, checked monthly, with signage clearly indicating their location.
    f. Access to extinguishers and one metre clearance in front of extinguishers must be maintained.
    g. Adequate amount of emergency lighting to exit the area if the regular lighting fails.
    h. Emergency exit signs placed at exits, lighted, and clearly visible.

  • Comments

  • Photos

  • Recommendations

  • Chair/Manager Comments Facility work order number

5. Safe Work Procedures


  • Remember to write the room number you are in when you write in your comments.

    a. Safe work procedures are accessible at all times, i.e. posted or accessible to all in a binder. Access to binder and one metre clearance in front binder must be maintained.
    b. Staff and students have received training in safe work procedures.
    c. Safe work procedures are current within three years.
    d. Safe work procedures are in place for all tools, equipment, hazardous processes, other.

  • Comments

  • Photos

  • Recommendations

  • Chair/Manager Comments Facility work order number

6. Personal Protective Equipment (PPE) Policy E7


  • Remember to write the room number you are in when you write in your comments.

    a. Is required PPE posted at entrance to room?
    b. Are persons wearing the appropriate PPE where required? (Eyewear, footwear, respiratory, gloves, clothing, hearing, other.)
    c. Is it being worn correctly?
    d. Have staff and students been provided training regarding the hazard(s) requiring use of PPE, how to wear it, store and maintain it.
    e. Is PPE being stored and maintained appropriately?
    f. If respiratory protection is being used or is observed in the work area, please note this and EHSS will follow up.

  • Comments

  • Photos

  • Recommendations

  • Chair/Manager Comments Facility work order number

7. Hazardous Materials (Flammables, explosives, acids, corrosive, toxic, compressed, other).


  • Remember to write the room number you are in when you write in your comments.

    a. Do hazardous materials have WHMIS labels?
    b. If the product has been decanted, does it have a workplace label indicating product name, hazards, first aid, emergency information. (Example: spray bottles.)
    a. Have staff received WHMIS training within the last three years?
    b. An inventory of hazardous materials is in place and is accessible (likely in SDS binder).
    c. SDSs are accessible at all times, preferably in a binder. Access to binder and one metre clearance in front of binder must be maintained.
    d. Are appropriate hazardous material spill kits immediately accessible?
    e. Chemicals are not stored with flammable items such as rags, paper, books.
    f. Food and beverages are not stored or consumed in areas where hazards such as dusts, mists, fumes, etc. pose a risk of ingestion.

  • Comments

  • Photos

  • Recommendations

  • Chair/Manager Comments Facility work order number

8. Containers


  • Remember to write the room number you are in when you write in your comments.

    a. Scrap bins, garbage receptacles, sharps containers for used sharps (needles, blades, other), barrels, carboys, gas cylinders, solvent cans.
    i. Is it the right type of container for what is stored inside?
    ii. Is it labelled appropriately?
    iii. Is it secured so that it does not drop, fall, tip? (Example: Compressed gas cylinders must be secured with a chain, box, or collar.)
    iiii. Is it stored appropriately? Is there a risk that it could be hit by equipment such as a forklift? (Example: Compressed gas cylinders containing oxidizers (oxygen) must not be stored with flammables. They must be stored across the room from each other, or with a minimum of a cinder block wall in between.)

  • Comments

  • Photos

  • Recommendations

  • Chair/Manager Comments Facility work order number

9. Electrical


  • Remember to write the room number you are in when you write in your comments.

    a. Electrical power cords
    i. Placed so as not to create a tripping hazard. (Cords should be secured using zip ties, Velcro ties, or similar, to bundle cords to reduce the hazard, particularly in classroom areas.)
    ii. Not have any materials or equipment placed upon them or hanging off of them.
    iii. Cords are in good condition and not cut, taped up, or have wires showing. Repair to be completed by an electrician.
    b. Extension cords, if in use, are used for temporary use only.
    c. No water near electrical outlets, panels, other. (Example: mop bucket, faucet, etc..)
    d. Electrical panels, emergency shut-offs
    i. Access to panel and one metre clearance in front of panel must be maintained.
    ii. Panels must be locked with signage indicating who to contact if a breaker needs to be re-set.
    e. Personal appliances (such as coffee makers, etc.)
    i. Are labeled with owner name (department or individual)
    ii. Paced in an appropriate space (such as a designated kitchenette)
    iii. The supporting surface is free of hazards such as combustibles, is large enough to support the appliance, etc.
    iiii. Please note any appliances which pose a hazard, including heaters and those that are not labeled with owner

  • Comments

  • Photos

  • Recommendations

  • Chair/Manager Comments Facility work order number

10. Entrances, Exits, Walkways, Stairways, Ladders


  • Remember to write the room number you are in when you write in your comments.

    a. Safe access and egress of all areas.
    b. Free from obstructions including debris, materials and equipment.
    c. Floors, walkways, ramps, and stairs in good condition.
    d. Pathways (exterior) kept clear of snow, ice, and other accumulations.
    e. Ladders
    i. Appear to be in good condition (no bent components, nothing missing).
    ii. Fixed ladders are equipped with devices to restrict access and have signage indicating access is for authorized personnel only.
    iii. Other ladders are stored appropriately.
    iiii. Ladders are the right type for the job.
    v. Users have received training in their use.

  • Comments

  • Photos

  • Recommendations

  • Chair/Manager Comments Facility work order number

11. Machines, Tools, Robots


  • Remember to write the room number you are in when you write in your comments.

    a. Safe work procedures are in place for machines, tools, robots (including hand tools). SWPs are posted and/or accessible in binder.
    b. Safeguards in place to prevent contact with any moving parts, pinch points, other. Note hand-held power tools, hand tools, hoisting equipment, mills, shapers, borers, lathes, brakes, presses, shears, other.
    i. Physical guards, light curtains, two-hand controls, emergency stop buttons, other.
    b. Lockout
    i. Staff have had training in lockout procedures.
    ii. Lockout equipment is easily accessible to staff.
    iii. Tagout systems are no longer permitted.
    c. Forklifts
    i. Operator certification current within three years.
    ii. Pre-use inspections are completed and documented. Documentation should be kept on machine. (EHSS has a booklet for documenting checks.)
    iii. Forklift appears to be in good condition.
    iiii. Fire extinguisher and seatbelt on forklift.

  • Comments

  • Photos

  • Recommendations

  • Chair/Manager Comments Facility work order number

12. Risks of Musculoskeletal Injury (Including ergonomics).


  • Remember to write the room number you are in when you write in your comments.

    a. Safe work procedures in place for reducing the risk of musculoskeletal injury (due to vibration, repetitive strain, compression, awkward or sustained postures (possibly due to improper workstation set up), forceful motions such as pushing/pulling, other.
    b. Staff/students have received training in safe work procedures specific to reducing the risk of musculoskeletal injury. (Examples: proper material handling/lifting/transferring, proper workstation set up, emptying bins, other.)
    c. Mechanical aids are in place for materials handling. (Examples: pallet jack, cart, engine lifts, other.) Safe work procedures in place for devices.

  • Comments

  • Photos

  • Recommendations

  • Chair/Manager Comments Facility work order number

13. Environmental, Storage, and Houskeeping


  • Remember to write the room number you are in when you write in your comments.

    a. Are there concerns with ventilation, temperature, lighting, noise, odours, dust, gases, fumes, other.
    b. Area is tidy (housekeeping).
    c. Material is stored on a level, stable platform.
    d. Items stored overhead are not hanging over their platform, are not stored in a way that they could fall down onto someone below.
    e. How are items stored at heights placed there and how are they retrieved?
    f. Please note cases of confined space entry, working at heights (particularly above 3 m.), scaffolding or other elevated work platforms.
    g. Please note any concerns regarding contracted workers coming in to do work in the space, night classes or other use of the space.

  • Comments

  • Add media

  • Recommendations

  • Chair/Manager Comments Facility work order number

14. Additional


  • Remember to write the room number you are in when you write in your comments.

    Enter any additional items that are not covered in the above outline

  • Additional Notes & Comments

  • Additional photographs

  • Recommendations

  • Chair/Manager Comments Facility work order number

Additional Information:

OVERVIEW

  • The College's Joint Workplace Safety & Health Committee conducted a safety inspection as identified on the above inspection. The areas inspected fall into your area of responsibility as department manager. Please fill in the Chair/ Manager comments section with your remarks. If you do not agree with any findings, document them and return your comments to safety@rrc.ca, keeping a copy for your file. Any items that are considered Facility have been reviewed and assigned either a work order or follow up to the appropriate department. All other safety & health related concerns have been identified by location and require action and funding by your department. The JWSHC has a legislated mandate to inspect the workplace to ensure a safe environment. Committee members have attempted to identify potential hazards that exist in the inspected area. This does not relieve your department from conducting routine safety inspections. The Committee may conduct follow up inspections. If you need assistance in compliance and/or guidance, contact Facility Management (3800) or Environmental Health & Safety Services (2395). Thank you for your attention and support in helping to eliminate hazards and maintain safe working environment at Red River College.

  • RRC Workplace Inspection Outline Joint Workplace Safety & Health Committee Inspections are most effective when the inspection is conducted at a time when you can observe the space, equipment, and people at work. Don’t forget to ask those who work in or occupy the space about its purpose, the type of work that occurs there, equipment that is used, who occupies the space, and at what time of day. This information will help you to understand the potential hazards and level of risk associated with the space. Please note any uncontrolled, or inadequately controlled hazards. If you are not sure, make note of the item and EHSS will follow up. If you observe or informed of a hazard that poses imminent risk, please notify those working in the area and contact Kerilyn Zielinski at 204-806-7551 or RRC Security at 204-632-2323. Here are some items to inspect or consider at the time of inspection: (Please note that this is not an exhaustive list of all possible safety and health hazards or requirements. 1. General Safety and Health Knowledge – Ask staff/faculty and students who work in or occupy the area the following questions: a. Are you aware of the location of the Safety and Health bulletin board? b. What would you do in the event of a lockdown? c. What would you do in the event of an emergency (such as a fire or health emergency)? d. Can you describe the process for reporting a hazard? Who would you talk to about this? e. Can you describe the process for reporting an incident (including injury, near miss, property damage)? Reporting of Accidents and Serious Incidents Policy E11. f. Have you have received safety training? (Examples: WHMIS, Staff Safety and Health Orientation, Lockdown, Biological, Radiation, Emergency Procedures, Fire Extinguisher, Hearing Conservation, Safe Work Procedures, other.) g. Are you aware of the RRC Working Alone or in Isolation Policy E12? Have you received any training on this? h. Are you aware of the RRC Violence Prevention Policy E13 and Discrimination and Harassment Policy E13? Have you received any training on this? i. Are you aware of the procedure for reporting a complaint of violence or harassment? j. Are you aware of the Worrisome Behaviour Protocol or the BIT Team (Behaviour Intervention Team)? 2. First Aid a. Fully stocked first aid kit(s) available and accessible at all times. This includes common areas. (There should be a list inside lid of kit indicating what should be inside. Additional supplies available from Health Services.) b. Access to kit and one metre clearance in front of kit must be maintained. c. Find out if staff know: i. The names of certified first aiders in their area. ii. How first aiders are contacted in case of a medical emergency. iii. Where the nearest AED is located. 3. Eyewash Stations & Emergency Showers a. Access to station and one metre clearance in front of station must be maintained. b. There are no barriers to accessing eyewash station (doors, steps, other). c. Station is kept clean and are spout covers in place. d. If inspector tests eyewash, flow between the flow coming from the two spouts should be even and water temperature should be lukewarm. (Do not test portable eyewash stations.) e. Ask how often the department inspects and tests the eyewash station, and where this is documented. (Should be done weekly.) 4. Fire Safety a. Building floor maps with evacuation paths current and posted in highly visible locations. b. Emergency exit doors and evacuation routes kept clear. c. Flammable materials stored in proper flammable storage cabinet. d. Flammable storage cabinets free of any nearby combustible material (paper, cardboard). e. Fire extinguishers mounted securely, checked monthly, with signage clearly indicating their location. f. Access to extinguishers and one metre clearance in front of extinguishers must be maintained. g. Adequate amount of emergency lighting to exit the area if the regular lighting fails. h. Emergency exit signs placed at exits, lighted, and clearly visible. 5. Safe Work Procedures a. Safe work procedures are accessible at all times, i.e. posted or accessible to all in a binder. Access to binder and one metre clearance in front of binder must be maintained. b. Staff and students have received training in safe work procedures. c. Safe work procedures are current within three years. d. Safe work procedures are in place for all tools, equipment, hazardous processes, other. 6. Personal Protective Equipment (PPE) [Policy E7] a. Is required PPE posted at entrance to room? b. Are persons wearing the appropriate PPE where required? (Eyewear, footwear, respiratory, gloves, clothing, hearing, other.) c. Is it being worn correctly? d. Have staff and students been provided training regarding the hazard(s) requiring use of PPE, how to wear it, store and maintain it. e. Is PPE being stored and maintained appropriately? f. If respiratory protection is being used or is observed in the work area, please note this and EHSS will follow up. 7. Hazardous Materials (Flammables, explosives, acids, corrosive, toxic, compressed, other) a. Do hazardous materials have WHMIS labels? b. If the product has been decanted, does it have a workplace label indicating product name, hazards, first aid, emergency information. (Example: spray bottles.) a. Have staff received WHMIS training within the last three years? b. An inventory of hazardous materials is in place and is accessible (likely in SDS binder). c. SDSs are accessible at all times, preferably in a binder. Access to binder and one metre clearance in front of binder must be maintained. d. Are appropriate hazardous material spill kits immediately accessible? e. Chemicals are not stored with flammable items such as rags, paper, books. f. Food and beverages are not stored or consumed in areas where hazards such as dusts, mists, fumes, etc. pose a risk of ingestion. 8. Containers a. Scrap bins, garbage receptacles, sharps containers for used sharps (needles, blades, other), barrels, carboys, gas cylinders, solvent cans. i. Is it the right type of container for what is stored inside? ii. Is it labelled appropriately? iii. Is it secured so that it does not drop, fall, tip? (Example: Compressed gas cylinders must be secured with a chain, box, or collar.) iv. Is it stored appropriately? Is there a risk that it could be hit by equipment such as a forklift? (Example: Compressed gas cylinders containing oxidizers (oxygen) must not be stored with flammables. They must be stored across the room from each other, or with a minimum of a cinder block wall in between. 9. Electrical a. Electrical power cords i. Placed so as not to create a tripping hazard. (Cords should be secured using zip ties, Velcro ties, or similar, to bundle cords to reduce the hazard, particularly in classroom areas.) ii. Not have any materials or equipment placed upon them or hanging off of them. iii. Cords are in good condition and not cut, taped up, or have wires showing. Repair to be completed by an electrician. b. Extension cords, if in use, are used for temporary use only. c. No water near electrical outlets, panels, other. (Example: mop bucket, faucet, etc..) d. Electrical panels, emergency shut-offs i. Access to panel and one metre clearance in front of panel must be maintained. ii. Panels must be locked with signage indicating who to contact if a breaker needs to be re-set. e. Personal appliances (such as coffee makers, etc.) i. Are labeled with owner name (department or individual) ii. Paced in an appropriate space (such as a designated kitchenette) iii. The supporting surface is free of hazards such as combustibles, is large enough to support the appliance, etc. iv. Please note any appliances which pose a hazard, including heaters and those that are not labeled with owner 10. Entrances, Exits, Walkways, Stairways, Ladders a. Safe access and egress of all areas. b. Free from obstructions including debris, materials and equipment. c. Floors, walkways, ramps, and stairs in good condition. d. Pathways (exterior) kept clear of snow, ice, and other accumulations. e. Ladders i. Appear to be in good condition (no bent components, nothing missing). ii. Fixed ladders are equipped with devices to restrict access and have signage indicating access is for authorized personnel only. iii. Other ladders are stored appropriately. iv. Ladders are the right type for the job. v. Users have received training in their use. 11. Machines, Tools, Robots a. Safe work procedures are in place for machines, tools, robots (including hand tools). SWPs are posted and/or accessible in binder. b. Safeguards in place to prevent contact with any moving parts, pinch points, other. Note hand-held power tools, hand tools, hoisting equipment, mills, shapers, borers, lathes, brakes, presses, shears, other. i. Physical guards, light curtains, two-hand controls, emergency stop buttons, other. c. Lockout i. Staff have had training in lockout procedures. ii. Lockout equipment is easily accessible to staff. iii. Tagout systems are no longer permitted. d. Forklifts i. Operator certification current within three years. ii. Pre-use inspections are completed and documented. Documentation should be kept on machine. (EHSS has a booklet for documenting checks.) iii. Forklift appears to be in good condition. iv. Fire extinguisher and seatbelt on forklift. 12. Risks of Musculoskeletal Injury (Including ergonomics) a. Safe work procedures in place for reducing the risk of musculoskeletal injury (due to vibration, repetitive strain, compression, awkward or sustained postures (possibly due to improper workstation set up), forceful motions such as pushing/pulling, other. b. Staff/students have received training in safe work procedures specific to reducing the risk of musculoskeletal injury. (Examples: proper material handling/lifting/transferring, proper workstation set up, emptying bins, other.) c. Mechanical aids are in place for materials handling. (Examples: pallet jack, cart, engine lifts, other.) Safe work procedures in place for devices. 13. Environment, Storage and Housekeeping a. Are there concerns with ventilation, temperature, lighting, noise, odours, dust, gases, fumes, other. b. Area is tidy (housekeeping). c. Material is stored on a level, stable platform. d. Items stored overhead are not hanging over their platform, are not stored in a way that they could fall down onto someone below. e. How are items stored at heights placed there and how are they retrieved? f. Please note cases of confined space entry, working at heights (particularly above 3 m.), scaffolding or other elevated work platforms. g. Please note any concerns regarding contracted workers coming in to do work in the space, night classes or other use of the space.

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