RSC - General Company Safety Audit

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

  Select Andy Stones Allan Lee

  • Andy Stones
  • Allan Lee
• Location / Address
  Address

Introduction

• This audit is designed to undertake an inspection of general company standards of health and safety management, policies and procedures in accordance with current legislation, codes of practice and industry best practice procedures. The audit findings, if acted upon, will help the company improve their safety management standards throughout the company and reduce the likelihood of accidents and incidents, as well as reducing the likelihood of enforcement action being taken by a visiting enforcement officer.
  
  The 'corrective actions' section is split into three levels, these being 'High', 'Medium' and 'Low'. High level actions should be completed as soon as is reasonably practicable as these may lead to serious injury or are a failure to meet the minimum requirements of legislation. Medium level actions should be completed within a given timeframe e.g. 1 to 6 months, as these may lead to minor injury or a noncompliance with industry best practice. Finally, Low level actions are not considered as compulsory, but would demonstrate a commitment to achieving high levels of safety management within the company.
  
  The auditor has made all reasonable efforts to obtain the required information and evidence during the audit. However, if information and/or evidence has not been supplied by the company, then a noncompliance will be recorded.

1.0 - Management Documentation

• Does the company have the required liability insurances in place?

  Yes

  No

  N/A

• Enter run-out date for Employees Liability insurance.

  Date

• Enter amount of EL cover.

  £5,000,000

  £10'000,000

• Do the company have a written Health and Safety policy?

  Yes

  No

  N/A

• Does the policy have a 'Policy Statement of Intent' which is signed by the head of the company.

  Yes

  No

  N/A

• Has the policy been reviewed within the last 12 months?

  Yes

  No

  N/A

• Does the policy detail roles and responsibilities for health and safety throughout the company?

  Yes

  No

  N/A

• Is there an arrangements section of the policy which details the main hazards associated with the company's operations?

  Yes

  No

  N/A

• Do the arrangements adequately cover the company's operations?

  Yes

  No

  N/A

2.0 - Hazard Identification

• Has the company identified significant potential hazards associated with the company's business.

  Yes

  No

  N/A

• Have risk assessments been documented?

  Yes

  No

  N/A

• Do the risk assessments appear to be to a suitable standard?

  Yes

  No

  N/A

• Have risk assessments been reviewed on a regular basis e.g. annually?

  Yes

  No

  N/A

• Have all significant hazards been identified?

  Yes

  No

  N/A

• Have employees been briefed on the finding of the risk assessments?

  Yes

  No

  N/A

• Does the company produce written Method Statements/Safe Systems of Work to cover its work?

  Yes

  No

  N/A

• Is the layout and detail of the Method Statements/Safe System of Work suitable?

  Yes

  No

  N/A

• Are the staff briefed on the detail of the Method Statements/Safe System of Work?

  Yes

  No

  N/A

2.1 - Working at Heights

• Are staff required to undertake work at height?

  Yes

  No

  N/A

• Is all work at height equipment identified and included on a register?

  Yes

  No

  N/A

• Is all work at height equipment subject to regular management inspection?

  Yes

  No

  N/A

• Is ALL equipment of the correct grade/standard?

  Yes

  No

  N/A

• Does the equipment appear to be in good condition?

  Yes

  No

  N/A

• Is the work properly assessed and planned?

  Yes

  No

  N/A

• Has suitable edge protection been provided where appropriate?

  Yes

  No

  N/A

• Have staff received a level of working at height training appropriate for their work?

  Yes

  No

  N/A

2.2 - Manual Handling

• Are there any tasks which could potentially put staff at risk from manual handling activities?

  Yes

  No

  N/A

• Are manual handling assessments completed for higher risk handling tasks?

  Yes

  No

  N/A

• Are the assessments to an acceptable standard and reviewed regularly?

  Yes

  No

  N/A

• Have all staff received a level of manual handling training appropriate for their work?

  Yes

  No

  N/A

2.3 - COSHH

• Does the company use potentially hazardous substances?

  Yes

  No

  N/A

• Have all substances been identified and included on a register?

  Yes

  No

  N/A

• Does the company hold the MSDS for each substance?

  Yes

  No

  N/A

• Have COSHH assessments been undertaken for any hazardous substances?

  Yes

  No

  N/A

• Where the company undertake site works, are the COSHH assessments available on site?

  Yes

  No

  N/A

• Are staff using substances briefed on the findings of the COSHH assessments?

  Yes

  No

  N/A

• Are the assessments adequate and reviewed regularly?

  Yes

  No

  N/A

2.4 - Vibration

• Do company operations expose staff to potentially high levels of vibration?

  Yes

  No

  N/A

• Have all vibration emitting tools been identified and included on a register?

  Yes

  No

  N/A

• Have assessments been undertaken to identify safe work limits?

  Yes

  No

  N/A

• Has health surveillance been undertaken with employees exposed to potentially high levels of vibration?

  Yes

  No

  N/A

2.5 - Noise

• Do company operations expose staff to potentially high levels of noise?

  Yes

  No

  N/A

• Has a noise assessment been carried out?

  Yes

  No

  N/A

• Have noisy operations and tools/equipment been assessed?

  Yes

  No

  N/A

• Has health surveillance been undertaken with employees exposed to potentially high levels of noise?

  Yes

  No

  N/A

2.6 - Fire & Emergency Evacuation

• Has a fire risk assessment been undertaken at the company premises?

  Yes

  No

  N/A

• Is the assessment adequate and reviewed regularly?

  Yes

  No

  N/A

• Have identified corrective actions been implemented?

  Yes

  No

  N/A

• Is there a suitable means of raising an alarm?

  Yes

  No

  N/A

• Are all significant fire hazards identified and suitably controlled?

  Yes

  No

  N/A

• Is there a suitable means of escape?

  Yes

  No

  N/A

• Is escape signage suitable?

  Yes

  No

  N/A

• Are emergency action notices displayed throughout the workplace?

  Yes

  No

  N/A

• Are all fire doors unlocked with free access?

  Yes

  No

  N/A

• Is emergency escape lighting provided?

  Yes

  No

  N/A

• Has the emergency lighting been serviced, maintained and tested within the last 12 months?

  Yes

  No

  N/A

• Does the company undertake regular emergency lighting tests?

  Yes

  No

  N/A

• Have suitable hand-held fire extinguishers been provided?

  Yes

  No

  N/A

• Are extinguishers correctly mounted onto wall hooks or located on fire stands?

  Yes

  No

  N/A

• Are fire points correctly marked with fire-point signage?

  Yes

  No

  N/A

• Have all extinguishers been service, inspected and maintained within the last 12 months.

  Yes

  No

  N/A

• Do the company undertake regular internal inspections of fire extinguishers?

  Yes

  No

  N/A

• Do all extinguishers appear to be in good condition and fully charged?

  Yes

  No

  N/A

• Does the company have and maintain a fire log-book?

  Yes

  No

  N/A

2.7 - Display Screen Equipment

• Do the company operate or use Display Screen Equipment?

  Yes

  No

  N/A

• Do the company undertake DSE assessments?

  Yes

  No

  N/A

• Are the DSE assessments reviewed on a regular basis e.g. 2 yearly?

  Yes

  No

  N/A

• Does the company provide free eye and eyesight tests for DSE Users?

  Yes

  No

  N/A

• Does the company pay for corrective lenses when required for DSE use?

  Yes

  No

  N/A

• Have DSE Users been adequately trained?

  Yes

  No

  N/A

2.8 - Electrical / Gas Safety

• Has the company premises received its 5 yearly electrical competent person checks?

  Yes

  No

  N/A

• Is electrical equipment subject to regular inspection & testing e.g. PAT

  Yes

  No

  N/A

• Is the equipment being inspected at the required intervals?

  Yes

  No

  N/A

• Are staff trained how to undertake before use inspections on electrical equipment?

  Yes

  No

  N/A

• Are mains gas systems and appliances used within the premises?

  Yes

  No

  N/A

• Have the gas systems and appliances been inspected by a competent person within the last 12 months?

  Yes

  No

  N/A

• Are gas bottles in use within the company?

  Yes

  No

  N/A

• Are gas bottles suitably stored in a segregated area e.g gas store?

  Yes

  No

  N/A

• Is there suitable signage to warn of no smoking or naked lights close to gas storage?

  Yes

  No

  N/A

2.9 - Driving on Company Business

• Does the company provide company vehicles or require staff to drive on company business?

  Yes

  No

  N/A

• Does the company have a 'Driving on Company Business' policy?

  Yes

  No

  N/A

• Do the company maintain a register of approved company drivers?

  Yes

  No

  N/A

• Do they obtain copies of driving licenses?

  Yes

  No

  N/A

• Are copies of licenses obtained on a regular basis e.g. annually?

  Yes

  No

  N/A

• Do staff drive private vehicles on company business?

  Yes

  No

  N/A

• Does the company obtain copies of private vehicle insurance certificates (ensuring that driving on company business is included within the policy)?

  Yes

  No

  N/A

• Are copies of new certificates obtained when expired?

  Yes

  No

  N/A

• Does the company obtain copies of MOT certificates for private vehicles driven on company business?

  Yes

  No

  N/A

• Are copies of new MOT certificates obtained when expired?

  Yes

  No

  N/A

2.10 - Fork Lift Trucks

• Are fork trucks used in the workplace?

  Yes

  No

  N/A

• Are truck operators correctly trained?

  Yes

  No

  N/A

• Do truck operators attend regular refresher training?

  Yes

  No

  N/A

• Are trucks LOLER inspected annually (6 monthly if used to lift people)?

  Yes

  No

  N/A

• Are regular management inspections undertaken on lift trucks?

  Yes

  No

  N/A

• Do the company use man-cages with lift trucks?

  Yes

  No

  N/A

• Is there a specific risk assessment and safe work instruction for using man -cage?

  Yes

  No

  N/A

• Have staff received specific training for the use of man-cage (including truck operators)?

  Yes

  No

  N/A

• Is the cage & lift truck LOLER inspected every 6 months?

  Yes

  No

  N/A

2.11 - First-Aid Provision

• Is there a statutory accident book available?

  Yes

  No

  N/A

• Have the company provided adequate first-aid boxes ( and eye-wash stations where required)?

  Yes

  No

  N/A

• Are first-aid kits included on a register and checked regularly?

  Yes

  No

  N/A

• Do first-aid box items appear to be in-date (not passed expiry dates)?

  Yes

  No

  N/A

• Do the company provide trained first-aiders and/or appointed persons?

  Yes

  No

  N/A

• Are the trained persons in-date for refresher training?

  Yes

  No

  N/A

3.0 - Competent Health and Safety Advice

• Does the company have access to Competent Corporate Health & Safety advice in accordance Reg. 7 of MHSWR 1999?

  Yes

  No

  N/A

• Who provides this advice?

• What qualifications do they hold?

4.0 - Sub-Contracting

• Do the company employ sub-contractors?

  Yes

  No

  N/A

• Does the company maintain a list of appointed contractors?

  Yes

  No

  N/A

• Are sub-contractors assessed for health & Safety?

  Yes

  No

  N/A

• Are contractors required to supply risk assessments, COSHH assessments and method statements to cover their work?

  Yes

  No

  N/A

• Are these assessments and method statements approved before allowing contractors to begin work?

  Yes

  No

  N/A

5.0 - Personal Protective Equipment (PPE)

• Do company activities require the use of PPE?

  Yes

  No

  N/A

• Does the company provide all PPE free of charge, including replacements?

  Yes

  No

  N/A

• Have staff been issued the PPE they require?

  Yes

  No

  N/A

• Have issue records been maintained?

  Yes

  No

  N/A

• Are staff trained how to use, care for and store their PPE?

  Yes

  No

  N/A

• Do management undertake regular inspections of PPE?

  Yes

  No

  N/A

• Do the company allow staff to purchase their own PPE?

  Yes

  No

  N/A

• Do the company specify the minimum standard that the PPE must meet?

  Yes

  No

  N/A

6.0 - Training ( General)

• Do the company maintain a training matrix/register for all staff?

  Yes

  No

  N/A

• Does the matrix/register detail all training requirements?

  Yes

  No

  N/A

• Is all required/identified training in date?

  Yes

  No

  N/A

• Have all staff received initial safety induction training?

  Yes

  No

  N/A

• Is there a refresher programme in place for general safety awareness training for all staff?

  Yes

  No

  N/A

• Have staff received training in their general work tasks?

  Yes

  No

  N/A

• Has this training been documented?

  Yes

  No

  N/A

• Is there a refresher training programme in place for general safety training?

  Yes

  No

  N/A

7.0 - Training ( Specific)

• Does the company have a requirement for specific plant/equipment etc. training?

  Yes

  No

  N/A

• Has this training been identified and included on a training matrix/register?

  Yes

  No

  N/A

• Is all required training in date?

  Yes

  No

  N/A

• Is there any refresher programme in place for task specific training?

  Yes

  No

  N/A

8.0 - Welfare Facilities

• Have suitable numbers of toilets and washing facilities been provided for both men and women?

  Yes

  No

  N/A

• Are suitable rest facilities provided?

  Yes

  No

  N/A

• Is there a means of heating food and making hot drinks provided?

  Yes

  No

  N/A

• Is there a suitable supply of fresh wholesome drinking water?

  Yes

  No

  N/A

• Are suitable facilities provided for the storage of work and personal clothing?

  Yes

  No

  N/A

• Are welfare facilities maintained in a clean and tidy state?

  Yes

  No

  N/A

• Are suitable levels of lighting provided throughout the workplace?

  Yes

  No

  N/A

• Have the company designated outside smoking areas?

  Yes

  No

  N/A

9.0 - Tools / Equipment / Plant Safety

• Is there available evidence that staff are trained to use tools, equipment and plant provided for work purposes?

  Yes

  No

  N/A

• Is there a planned preventative maintenance (PPM) programme in place?

  Yes

  No

  N/A

• Are the required competent person tests and inspections being undertaken at required intervals?

  Yes

  No

  N/A

• Do management undertake recorded regular inspections of work tools, equipment and plant?

  Yes

  No

  N/A

• Do staff undertake before use inspections on tools, equipment and plant?

  Yes

  No

  N/A

• Is there a suitable system in place for the reporting of faults and/or damage?

  Yes

  No

  N/A

10.0 - Asbestos

• Was the company premises built prior to 1999?

  Yes

  No

  N/A

• Do the company have an asbestos management plan for the premises?

  Yes

  No

  N/A

• Has an asbestos survey been undertaken?

  Yes

  No

  N/A

• Have ACMs been identified within the survey?

  Yes

  No

  N/A

• Are ACMs being correctly managed?

  Yes

  No

  N/A

• Do ACMs appear to be undamaged and in good condition?

  Yes

  No

  N/A

• Have ACMs in accessible areas been marked accordingly?

  Yes

  No

  N/A

11.0 - Industrial Racking

• Does the company use industrial racking?

  Yes

  No

  N/A

• Is the racking serial numbered and included within a racking register?

  Yes

  No

  N/A

• Is the racking subject to regular inspections?

  Yes

  No

  N/A

• Is racking correctly secured?

  Yes

  No

  N/A

• Is the racking marked with its Safe Working Load?

  Yes

  No

  N/A

• Do items/pallets appear to be correctly stored on the racking?

  Yes

  No

  N/A

• Does the racking appear to be in good condition with no signs of damage?

  Yes

  No

  N/A

12.0 - Compressed Air Systems

• Are compressed air systems in use within the company premises?

  Yes

  No

  N/A

• Is the system included in a planned preventative maintenance schedule?

  Yes

  No

  N/A

• Has the air receiver(s) been certified by a competent person within the last 12 months (or 2000 hrs)?

  Yes

  No

  N/A

13.0 - General Workplace Conditions

• Are all areas generally clean and tidy?

  Yes

  No

  N/A

• Are walkway and access/egress routes clear?

  Yes

  No

  N/A

• Are trailing cables being correctly managed?

  Yes

  No

  N/A

• Are items being stored correctly so as not to present a significant hazard?

  Yes

  No

  N/A

• Is there adequate separation of vehicles and pedestrians?

  Yes

  No

  N/A

• Where pedestrians and vehicles operate in the same areas, do pedestrians wear high-visibility clothing?

  Yes

  No

  N/A

14.0 - Corrective Actions

High risk action

• Add media

  Media
Medium risk action

• Add media

  Media
Low risk action

• Add media

  Media

Sign-off

• Person undertaking the audit

  Sign