Safety Observation

Safety Observation

• Site

  Select

• Date and time of observation

  Date

• Completed by

• Team Member (TM) observed

Safety Observation

• Is this a Safety Observation where 1. Safe or Unsafe Behaviour was observed or 2. A planned Safety Observation

  Select 1. Safe or Unsafe Behaviour Observed 2. A planned Safety Discussion

  • 1. Safe or Unsafe Behaviour Observed
  • 2. A planned Safety Discussion

• Was a Safe or Unsafe Behaviour observed

  Safe

  Unsafe

  Other Safety Discussion

• What was the Safe behaviour observed

  Select Handling sharp object Housekeeping standards Manual handling techniques Equipment use Strapping pallet/product Truck/Vehicle related Forklift related Wearing PPE Other

  • Handling sharp object
  • Housekeeping standards
  • Manual handling techniques
  • Equipment use
  • Strapping pallet/product
  • Truck/Vehicle related
  • Forklift related
  • Wearing PPE
  • Other

• Detail of Safe behaviour observed

• Thank team member for working safely and recognise their contribution

• Detail of Safe behaviour observed

• Thank team member for working safely and recognise their contribution

• What was the Unsafe behaviour observed

  Select Handling sharp object Housekeeping standards Manual handling techniques Equipment use Strapping pallet/product Truck/Vehicle related Forklift related Wearing PPE Other

  • Handling sharp object
  • Housekeeping standards
  • Manual handling techniques
  • Equipment use
  • Strapping pallet/product
  • Truck/Vehicle related
  • Forklift related
  • Wearing PPE
  • Other

• Detail of Unsafe behaviour observed

• Educate team member of required safe working method and let them know we don't want them to be injured at work

• Detail of Unsafe behaviour observed

• Educate team member of required safe working method and let them know we don't want them to be injured at work

• Detail of safety discussion

• What is the planned Safety Observation in relation to

  Select Forklift & Pedestrian Interaction Handling Sharp Objects Housekeeping Loading Trucks Customer Safety (Retail Store only) Manual Handling Pallet Racking Product Handling (Picking Orders) Product Strapping (Warehouse only) Product Strapping (Retail Store only) Storing Product in Racks

  • Forklift & Pedestrian Interaction
  • Handling Sharp Objects
  • Housekeeping
  • Loading Trucks
  • Customer Safety (Retail Store only)
  • Manual Handling
  • Pallet Racking
  • Product Handling (Picking Orders)
  • Product Strapping (Warehouse only)
  • Product Strapping (Retail Store only)
  • Storing Product in Racks

Team Member Observations

• Team Member has assessed the task for potential risk of sharp objects

  Yes

  No

  N/A

• Gloves are used for all tasks where sharp objects are handled (including tiles)

  Yes

  No

  N/A

• Gloves are rated to level C blade cut resistance (EN388: 2016 )

  Yes

  No

  N/A

• Team Member uses good manual handling techniques

  Yes

  No

  N/A

• Team member knows not attempt to catch or reach for falling tiles and let them fall to the ground or a stop

  Yes

  No

  N/A

• Knives are in a good condition, sharp and safe working order

  Yes

  No

  N/A

• Only recommended cutting tools are used e.g. safety knives, Klever Kutter knives or self-retracting bladed knives

  Yes

  No

  N/A

• Personal knives are not in use

  Yes

  No

  N/A

• Knives are not pulled back towards the body

  Yes

  No

  N/A

• Are broken tiles being disposed

  Yes

  No

  NA

• Are they handled in a safe manner

  Yes

  No

  N/A

• Are they placed in bin carefully

  Yes

  No

  N/A

• Has the whole area been cleared of sharp hazards

  Yes

  No

  N/A

• Discuss with a Team Member - What would they do if they noticed an unsafe behaviour when handling sharp objects (rate their knowledge)

  Good

  Fair

  Poor

  N/A

Team Member Observations

• The floor is clear of rubbish & debris

  Yes

  No

  N/A

• Floors have been swept & are reasonably dust free

  Yes

  No

  N/A

• There are no objects protruding into aisles or walkways

  Yes

  No

  N/A

• Office/Store work stations are kept organised and tidy, with no unnecessary items in the area

  Yes

  No

  N/A

• Team Member is disposing of waste that he/she is working on correctly (e.g. general waste, pallet strapping & plastic etc)

  Yes

  No

  N/A

• Rubbish bins are not overloaded & are regularly emptied

  Yes

  No

  N/A

• There is no rubbish, broken tiles or packaging in racks, between pallets or down sides of equipment

  Yes

  No

  N/A

• When putting pallets in rack, there is no strapping or racking hanging from pallet

  Yes

  No

  N/A

• All Emergency Equipment and Exits are clear of obstructions

  Yes

  No

  N/A

• Discuss with a Team Member the overall housekeeping of the site (rate their knowledge)

  Good

  Fair

  Poor

  N/A

Team Member Observations

• Truck driver is in Safe Zone

  Yes

  No

  N/A

• Forklift Operator has checked for any obstructions (i.e. pallets already on truck, mezzanine deck etc.)

  Yes

  No

  N/A

• Pallets being loaded are correctly wrapped & strapped for travel

  Yes

  No

  N/A

• Forklift Operator correctly uses horn while driving in and out of doorways and around trucks

  Yes

  No

  N/A

• Forklift Operator looks behind before reversing back from the truck

  Yes

  No

  N/A

• Team Member as the pallet been positioned appropriately to maintain vehicle stability & so there is no gaps between pallets

  Yes

  No

  N/A

• Pallets are correctly secured to truck with suitably rated ratchet straps

  Yes

  No

  N/A

• Chain of Responsibility Forms are completed

  Yes

  No

  N/A

• Discuss with a Team Member - What would they do if they noticed an unsafe behaviour when loading trucks (rate their knowledge)

  Good

  Fair

  Poor

  N/A

Team Member Observations

• Team Member has assessed the risks of the task & taken all reasonable steps to reduce the risk as much as possible

  Yes

  No

  N/A

• Wherever possible, materials are moved with Material Handling Equipment to minimize the manual handling

  Yes

  No

  N/A

• Work station is kept at a height to minimise bending

  Yes

  No

  N/A

• All necessary PPE is worn when required (e.g gloves used when handling tiles)

  Yes

  No

  N/A

• No lifting above shoulder height

  Yes

  No

  N/A

• Loads are lifted and lowered gradually

  Yes

  No

  N/A

• Products are taped securely on pallet before moving with location left safe for next team member

  Yes

  No

  N/A

Has the Team Member shown the following safe manual handling techniques

• Thought and planned before the lift

  Yes

  No

  N/A

• Kept the load close to the waist

  Yes

  No

  N/A

• Adopted a stable position

  Yes

  No

  N/A

• Got a good hold of the load

  Yes

  No

  N/A

• Not bent their back when starting the lift

  Yes

  No

  N/A

• Not bent their back while continuing the lift

  Yes

  No

  N/A

• Not twisted while lifting

  Yes

  No

  N/A

• Kept looking ahead during the lift

  Yes

  No

  N/A

• Discuss with a Team Member their manual handling technique (rate their technique)

  Good

  Fair

  Poor

  N/A

Team Member Observations

• There are no unsuitable pallets being used

  Yes

  No

  N/A

• Do all pallets have front-and-back boards to lock-in the pallet

  Yes

  No

  N/A

• Are all pallets positioned correctly and not damaged

  Yes

  No

  N/A

• Are the pallet weights within the stated load limit on the Load-Rating-Sign

  Yes

  No

  N/A

• There is no sign of damage to uprights or bracing

  Yes

  No

  N/A

• Are all baseplates anchored

  Yes

  No

  N/A

• There is no sign of damage to baseplates and moved levellers

  Yes

  No

  N/A

• There is no sign of damage to pallet racking protectors

  Yes

  No

  N/A

• There is no sign of impact damage to beams

  Yes

  No

  N/A

• Are all beams properly engaged

  Yes

  No

  N/A

• Are all Beam-Safety-Locks in place? If No, replace immediately

  Yes

  No

  N/A

• Replace immediately

• Does each run of pallet racking have a Load-Sign

  Yes

  No

  N/A

• Does the configuration on the sign match that rack

  Yes

  No

  N/A

• This inspection shall not be substituted for 12 monthly inspection from a competent service provider. Remember if any damage has occurred, isolate the location and have it assessed by your service provider

• Discuss with a Team Member - What would they do if they noticed damage to racking (rate their knowledge)

  Good

  Fair

  Poor

  N/A

Team Member Observations

• All pallets being worked on are brought to the picking area (in the warehouse) or ground level (in a retail warehouse). This includes unstacking & picking pallets

  Yes

  No

  N/A

• Team Member has assessed whether goods are unstable and have the potential of tipping

  Yes

  No

  N/A

• Any tiles greater than 600 x 600 are being handled by 2 trained team members

  Yes

  No

  N/A

• Has the product pallet or new pallet been brought to a workable height to aid manual handling

  Yes

  No

  N/A

Observe a Team Member performing their task

• Has the Team Member secured the load before starting the work

  Yes

  No

  N/A

• Cartons are separated from the pallet one at a time to ensure the pallet remains stable

  Yes

  No

  N/A

• Tape is used to secure the cartons after each new carton has been added to the pick/new pallet

  Yes

  No

  N/A

• Has the Team Member unstacked the pallet evenly

  Yes

  No

  N/A

• Once all required cartons are on pallet, the load is made secure

  Yes

  No

  N/A

• After the work is complete, all remaining goods are strapped correctly and made secure

  Yes

  No

  N/A

• Discuss with a Team Member - What would they do if they noticed an unsafe behaviour when picking tiles (rate their knowledge)

  Good

  Fair

  Poor

  N/A

Team Member Observations - Storing Goods in Racks (Safety Habit 14)

• Pick floor or ground level is taped and strapped securely using blue cam buckle straps

  Yes

  No

  N/A

• Above level 1 stock is taped and strapped securely around each layer using poly-woven strapping

  Yes

  No

  N/A

• Above level 1 stock is strapped securely to the pallet using poly-woven strapping

  Yes

  No

  N/A

• Pallet is strapped & goods are stacked appropriately and evenly

  Yes

  No

  N/A

• Lock-in pallets are locked in securely

  Yes

  No

  N/A

Team Member Observations - Pallets for Outbound (Safety Habit 22)

• Product - One body/belly strap is securely holding the product around the centre

  Yes

  No

  N/A

• Pallet - Two straps through the pallet and over the stock securing the product to the pallet

  Yes

  No

  N/A

• The goods are appropriately and evenly stacked

  Yes

  No

  N/A

General

• All loose tiles / items are properly secured using packing tape to help reduce risk of damage

  Yes

  No

  N/A

• Mosaics are placed in bubble bags

  Yes

  No

  N/A

• Strapping is performed on a platform (e.g. stack of pallets) to reduce the amount of manual handling

  Yes

  No

  N/A

• Pallet corners are used to protect the goods

  Yes

  No

  N/A

• Appropriate amount of tension is used to secure the goods to the pallet (not too tight or loose)

  Yes

  No

  N/A

• Product is shrink-wrapped accordingly for transport

  Yes

  No

  N/A

• Discuss with a Team Member - What would they do if they noticed an unsafely strapped product (rate their knowledge)

  Good

  Fair

  Poor

  N/A

Team Member Observations

• There are no unsuitable pallets being used

  Yes

  No

  N/A

• All goods are evenly stacked and made safe to store for rack location (no potential unbalanced pallets)

  Yes

  No

  N/A

• There is no dunnage (e.g. strapping, wrap) hanging from pallet

  Yes

  No

  N/A

• All loose tiles / items are properly secured with no risk of falling items

  Yes

  No

  N/A

• There is no double stacking

  Yes

  No

  N/A

• There is no obsolete, discontinued or unsalable stock in locations

  Yes

  No

  N/A

• Pallets are not overloaded and within load capacity of the racking

  Yes

  No

  N/A

• Stacked product is <1.5m high

  Yes

  No

  N/A

• Correct number of straps are used as per Safety Habit 14 (Warehouse) or Safety Habit 29 (Retail)

  Yes

  No

  N/A

• All pallets are properly locked into racks or stored on an approved lock in pallet

  Yes

  No

  N/A

• Discuss with a Team Member - what would they do if they noticed an unsafe pallet in the racking (rate their knowledge)

  Good

  Fair

  Poor

  N/A

Team Member Observations - Storing Goods on Pallets (Safety Habit 29)

• Product is flat stacked where possible, organised & not a potential slip or trip hazard

  Yes

  No

  N/A

• Product is stacked appropriately - the load must be central and the weight distributed evenly

  Yes

  No

  N/A

• There is no column stacking of product on pallets

  Yes

  No

  N/A

• Strapping used is suitable and weight rated for the application (recommended type is Poly-Woven Strapping)

  Yes

  No

  N/A

• Appropriate amount of tension is used to secure the goods to the pallet (not too tight or loose)

  Yes

  No

  N/A

• Level 1 - Flat stacked or strapped around each layer if any product is stacked on its end

  Yes

  No

  N/A

• Level 2 - Flat stacked or strapped around each layer and to the pallet if any product is stacked on its end

  Yes

  No

  N/A

• Level 3 - All products must be strapped to the pallet and around each layer at this level (and wrapped if required)

  Yes

  No

  N/A

General

• Lock-in pallets are locked in securely

  Yes

  No

  N/A

• There is no double stacking of pallets in racks

  Yes

  No

  N/A

• Stacked product is less than <1.5m high

  Yes

  No

  N/A

• Product is shrink-wrapped accordingly

  Yes

  No

  N/A

• Area has been left in a clean and safe manner

  Yes

  No

  N/A

• Discuss with a Team Member - What would they do if they noticed an unsafely strapped pallet (rate their knowledge)

  Good

  Fair

  Poor

  N/A

Team Member Observations

• Where possible pedestrians and mobile plant are physically segregated

  Yes

  No

  N/A

• There are separate entries and exits for pedestrians and vehicles

  Yes

  No

  N/A

• Team members, customers and contractors keep a 3 meters distance from mobile plant

  Yes

  No

  N/A

• Drivers stand in the designated driver safe zone during loading or unloading

  Yes

  No

  N/A

• Floor marking and signage are in obvious locations, clear and in good condition (e.g. no worn walkway line markings)

  Yes

  No

  N/A

• Loading/unloading bays are clearly marked

  Yes

  No

  N/A

• Barriers and bollards are undamaged

  Yes

  No

  N/A

• Speed limits are abided by

  Yes

  No

  N/A

• Forklift horns are operational

  Yes

  No

  N/A

• PPE is available for Team Members, visitors and contractors

  Yes

  No

  N/A

• Discuss with a Team Member the Traffic Management Plan and rules for the site - rate their knowledge

  Good

  Fair

  Poor

  N/A

Team Member Observations

• Flooring is suitable and floor condition is good and clean

  Yes

  No

  N/A

• There is no debris or spills on the floor

  Yes

  No

  N/A

• Wet floor signs are available if required

  Yes

  No

  N/A

• Ladders and steps are not accessible for Customers to use

  Yes

  No

  N/A

• Display settings, colour cards, benches and fixtures/fittings are clean and dust free

  Yes

  No

  N/A

• Product in display settings, colour cards and fixtures/fittings are organised and items are in their designated locations

  Yes

  No

  N/A

• Warnings and unauthorised access signs are located at relevant entry points (e.g. warehouse areas, lunch room etc)

  Yes

  No

  N/A

• Hand sanitiser is available to Team Members and Customers

  Yes

  No

  N/A

• Store is temperature controlled

  Yes

  No

  N/A

• There is adequate lighting

  Yes

  No

  N/A

• Emergency evacuation maps are located in prominent locations and visible for customers

  Yes

  No

  N/A

• Valuable items, cash or confidential information are not accessible to Customers

  Yes

  No

  N/A

• Discuss with a Team Member Customer safety and what they would do if a customer was injured in the store - rate their knowledge

  Good

  Fair

  Poor

  N/A
Add Other observations

• Observation detail

  Safe

  Unsafe

  Other Safety Discussion

• What was the Unsafe behaviour observed

  Select Handling sharp object Housekeeping standards Manual handling techniques Equipment use Strapping pallet/product Truck/Vehicle related Forklift related Wearing PPE Other

  • Handling sharp object
  • Housekeeping standards
  • Manual handling techniques
  • Equipment use
  • Strapping pallet/product
  • Truck/Vehicle related
  • Forklift related
  • Wearing PPE
  • Other

• Detail of Unsafe behaviour observed

• Educate team member of required safe working method and let them know we don't want them to be injured at work

• What was the Safe behaviour observed

  Select Handling sharp object Housekeeping standards Manual handling techniques Equipment use Strapping pallet/product Truck/Vehicle related Forklift related Wearing PPE Other

  • Handling sharp object
  • Housekeeping standards
  • Manual handling techniques
  • Equipment use
  • Strapping pallet/product
  • Truck/Vehicle related
  • Forklift related
  • Wearing PPE
  • Other

• Detail of Safe behaviour observed

• Thank team member for working safely and recognise their contribution