Sample - Display of prescribed information and record keeping

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

General requirements for all OSHC programs reg 173

• Reg 173 display of provider approval information including the name of the approved provider, the approval number and any conditions of a approval.

  Yes

  No

  N/A

• Reg 173 display of service approval including the name of the educational and care service, the service approval number and any conditions on the service approval.

  Yes

  No

  N/A

• Reg 173 display of nominated supervisor including the name of the nominated supervisor and if the nominated supervisors is a member of a prescribed class, the class.

  Yes

  No

  N/A

• Reg 173 display of the current rating levels for each quality area and the overall rating of the service.

  Yes

  No

  N/A

• Reg 173 display of any waivers or temporary waivers held by the service

  Yes

  No

  N/A

• Reg 173 display of information regarding the hours and days of operation of the service

  Yes

  No

  N/A

• Reg 173 display of the name of the educational leader at the service

  Yes

  No

  N/A

• Reg 173 display of information regarding the name and telephone number of the person at the service to whom complaints may be addressed.

  Yes

  No

  N/A

• Reg 173 display of information regarding the name and position of the responsible person in charge of the service at any given time.

  Yes

  No

  N/A

• Reg 173 display of the contact details of the regulatory authority.

  Yes

  No

  N/A

• Reg 173 if applicable the display of a notice stating that a child who has been diagnosed as at risk of anaphylaxis is enrolled at the service

  Yes

  No

  N/A

• Reg 173 if applicable the display of a notice stating that an occurrence of an infectious disease at the service has been reported to the service

  Yes

  No

  N/A

Weekly menu reg 80

• Reg 80 a menu must be displayed at the service and be assessible to parents of the children being cared for at the service

  Yes

  No

  N/A

• Reg 80 the menu must accurately describe the food and beverages to be provided by the service each day

  Yes

  No

  N/A

Information about educational program to be kept available Reg 75

• Reg 75 the approved provider must ensure that information about the contents and operation of the educational program for the service is displayed at the service at a place assessible to parents of the children being cared for.

  Yes

  No

  N/A

• Reg 75 a copy of the educational program should be available at the service for inspection on request

  Yes

  No

  N/A

Information about the educational program to be given to parents Reg 76

• Reg 76 parents of children attending the service should be provided with the following information on request - information about the content and operation of the educational program so far as it relates to the child. A copy of this document must be kept under reg 74 in respect of that child.

  Yes

  No

  N/A

• Reg 76 parents of children attending the service should be provided with the following information on request - information about the child's participation in the program. A copy of this document must be kept under reg 74 in respect of that child.

  Yes

  No

  N/A

Policy's and procedures Reg 168

• Reg 168 policies and procedures relating to health and safety including sun protection

  Yes

  No

  N/A

• Reg 168 policies and procedures relating to health and safety including emergency evacuations and drills reg 97

  Yes

  No

  N/A

• Reg 168 policies and procedures relating to health and safety including excursions reg 100-102

  Yes

  No

  N/A

Emergency and evacuation procedures Reg 97

• Reg 97 the emergency and evacuation procedure must set out specific instructions for what must be done in the event on an emergency and an emergency and evacuation floor plan.

  Yes

  No

  N/A

• Reg 97 the service must ensure that a risk assessment is conducted to identify potential emergencies related to the service.

  Yes

  No

  N/A

• Reg 97 the emergency and evacuation procedures are rehearsed every 3 months that the service is operating, and that each drill is documented.

  Yes

  No

  N/A

• Reg 97 emergency and evacuation floor plans are required to be displayed in a prominent position near each exit at the service.

  Yes

  No

  N/A

Risk assessment must be conducted before excursion Reg 100 Reg 101

• Reg 100 the approved provider and nominated supervisor must ensure that a risk assessment is carried out in accordance to reg 101 before an authorisation is sought from parents reg 102

  Yes

  No

  N/A

• Reg 101 risk assessment must be used to identify and assess risks that the excursion may pose, and identify how they will be managed, it must also consider staff ratios, transport arrangements, proposed attendance numbers, the proposed activities and the duration of the excursion as well included a list of items that should be taken on the excursion.

  Yes

  No

  N/A

Authorisation of excursions Reg 102

• Reg 102 the service must ensure that a child being educated and cared for by the service is not taken outside of the service premises on an excursion unless written authorisation has been provided by the child's parent and includes all information in sub regulation 4

  Yes

  No

  N/A

Further information

• Comments / issues to be reviewed

  Yes

  No

  N/A