SATS LAMPROOM AUDIT Version 0.2

• Document No. 974000-0055-00-126 Issue 01

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• Document No.

Appointments

• Appointed

Lampsman

• Name:

• Certificate Number:

• Date of Appointment:

Appointment of Lampsman

• Is he/she appointed by the manager?

  Yes

  No

  N/A

• Is he/she certificated by the department (Reg 28.46.1)?

  Yes

  No

  N/A

• Is the certificate available in the lamproom (Reg 28.46.1)?

  Yes

  No

  N/A

• Lamps person's duties and responsibilities defined in writing?

  Yes

  No

  N/A

Appointment of Relief Lampsman

• Does the lamp person have a relief?

  Yes

  No

  N/A

• Is the relief officially appointed by the manager?

  Yes

  No

  N/A

• Is the relief certificated by the department (Reg 28.46.1)?

  Yes

  No

  N/A

• Is the certificate available in the lamproom (Reg 28.46.1)?

  Yes

  No

  N/A

• Relief lamps person's duties and responsibilities defined in writing?

  Yes

  No

  N/A

Appointment of Lamproom Attendants

• Are the lamproom attendants appointed by the Lampsman?

  Yes

  No

  N/A

• Lamproom attendants duties and responsibilities defined in writing?

  Yes

  No

  N/A

Training of Lamproom Personnel

• Is the Lamps person and Relief trained by the various OEM's?

  Yes

  No

  N/A

• Gas Detection Intrumentation

Lampsman

• Supplier

• Model

• Certificate Number

• Date of Issue

• Expiry Date

• Portable Lamps

Lampsman

• Supplier

• Model

• Certificate Number

• Date of Issue

• Expiry Date

• Self-Contained Self-Rescuers

Lampsman

• Supplier

• Model

• Certificate Number

• Date of Issue

• Expiry Date

• Is training done annually by the OEM's?

  Yes

  No

  N/A

• Is the Lamproom attendants trained by the various OEM's?

  Yes

  No

  N/A

• Are certificates to this effect issued and displayed?

  Yes

  No

  N/A

Training of OEM and/or Accredited Person

• Is the OEM Technician or accredited person certified to do repairs?<br><br>

  Yes

  No

  N/A

• Are certificates to this effect issued and displayed?

  Yes

  No

  N/A

Lamproom Code of Practice

• Signed copy of Lamproom Code of Practice available (Section 9(1))? Does it cover all types of equipment in use?

  Yes

  No

  N/A

• Does it comply with the guidelines issued by the Chief Inspector of Mines?

  Yes

  No

  N/A

• Is the COP displayed on a notice board for everyone to see?

  Yes

  No

  N/A

• Is everybody concerned aware of the requirements? Is the lamproom personnel informed (by the Lampsman) on the contents of COP?

  Yes

  No

  N/A

• Has provision been made for it to be reviewed?

  Yes

  No

  N/A

• Document reference number:

• Effective Date:

• Last Revision Date:

• Next Revision Date:

Storage of Equipment

• Must include:
  
  - Gas Detection Equipment
  - Self-Contained Self-Rescuers
  - Portable Lamps
  - Gas Cylinders
  
  Work environments and infrastructure:

• Are storage areas well ventilated and illuminated?

  Yes

  No

  N/A

• Are storage areas clean and free from sensor poisoning agents (e.g. Brasso, paint, any polish cleaning agents containing silicon's)?

  Yes

  No

  N/A

• Is there a separate room available for maintenance and repair?

  Yes

  No

  N/A

• Are equipment stored as per statutory requirements? Stored in accordance with OEM's recommendations?

  Yes

  No

  N/A

• The handling and storage of chemicals correctly identified, recorded and addressed?<br><br>- Acid e.g. Sulphuric compound <br>- Lead compounds <br>- Paint <br>- Silicon <br>- Cleaning agents and detergents <br>- Gasses<br>- Chlorine products <br>- OEM guidelines <br>- Material Safety Data Sheet (MSDS)<br><br>

  Yes

  No

  N/A

• Scraping procedure in relation to site specific and legal requirements? <br><br>- Environmental impacts <br>- Recycle<br>- Removals <br>- OEM Requirements

  Yes

  No

  N/A

Allocation of Equipment

• Allocation of equipment in compliance with SANS specifications.
  
  Must include:
  
  - Gas Detection Instrumentation
  - Self-Contained Self-Rescuers
  - Portable Lamps

• Is there a system or programme in place for monitoring equipment allocations?

  Yes

  No

  N/A

• Is there a record of users allocated?

  Yes

  No

  N/A

• Are equipment allocated on a personal basis?

  Yes

  No

  N/A

• Is there a allocation history available for each unit/user?

  Yes

  No

  N/A

• Are records kept of equipment de-allocation and re-allocation?

  Yes

  No

  N/A

• Is there a record of non-moving equipment?

  Yes

  No

  N/A

Asset Clearance

• Is there a asset/shift clearance procedure in place?

  Yes

  No

  N/A

• Are shift clearance procedures adhered to and the necessary reports submitted?

  Yes

  No

  N/A

Certification of Specifications Compliant

• Portable Lamps (SANS 1438:2013)

• Is the product approved by the Chief Inspector of Mines (DMR Approved)?

  Yes

  No

  N/A

• PN Certificate(s) for all model/type's approved?

  Yes

  No

  N/A

• Batch Test Reports Available, All serial numbers covered?

  Yes

  No

  N/A

Approved Equipment Requirements

Portable Lamps

• Model

• Supplier

• Number Available - (Total)

• Number Available - (InUse/Allocated)

• Number Available - (Spare)

• Is there sufficient number of portable lamps available? Is each user issued or allocated with his/her own personal portable lamp?

  Yes

  No

  N/A

• Is there 10% spare portable lamps available?

  Yes

  No

  N/A

Records of Spare Portable Lamps Issued

• Is a "Spare Allocation List" available?

  Yes

  No

  N/A

• Does the list reflect the company number ("details") of the end user?

  Yes

  No

  N/A

• Does the und user sign for the portable lamp allocated to him for the shift, when receiving?

  Yes

  No

  N/A

• Do the end user / lamproom personnel sign/check the portable lamp back?

  Yes

  No

  N/A

Portable Lamps Inspection, Maintenance and Repair

• Are engineering drawings and specifications readily available and displayed? Poster with exploded view displayed? All model/type's covered?

  Yes

  No

  N/A

• Is an OEM maintenance and repair manual available?

  Yes

  No

  N/A

• Does the Lampsman ensure that portable lamps are checked on a daily basis to verify that equipment is in working order prior to every shift?

  Yes

  No

  N/A

• Are inspections conducted on RF devices ( where applicable)?<br>- Data Radios <br>- CWS visual and audible devices <br>- Active / Passive Tags

  Yes

  No

  N/A

• Are portable cap lamps: locked, sealed, headpiece, top cover, cable and battery not defective?

  Yes

  No

  N/A

• Are defective portable mine lighting equipment identified and repaired?<br><br>- Cap Lamps <br>- Loco-Lights

  Yes

  No

  N/A

• Are old/used scrapped batteries stored or discarded as per statutory requirements?

  Yes

  No

  N/A

• Scraping procedure in relation to site specific and legal requirements? <br><br>- Environmental impacts <br>- Recycle<br>- Removals <br>- OEM Requirements

  Yes

  No

  N/A

• Are maintenance and repair records kept?

  Yes

  No

  N/A

• Is there a service history available?

  Yes

  No

  N/A

• Do records reveal re-test and/or re-burn down after repairs were conducted?

  Yes

  No

  N/A

• Are testing and repairs of portable mine lighting equipment conducted?
  
  Must include:
  
  - Cap Lamps
  - Loco-Lights

• Is a monthly check done on the illumination level and focus of each portable lamp?

  Yes

  No

  N/A

• Are battery burn downs conducted on portable mine lighting equipment in relation to site specific and OEM requirements?
  
  Must include:
  
  - Cap Lamps
  - Loco-Lights

• Are all portable lamps checked and discharged accordance with the OEM's recommendations?

  Yes

  No

  N/A

• Units not inspected removed from service?

  Yes

  No

  N/A

• Do repair and maintenance records correlate?

  Yes

  No

  N/A

• Are re-test and re-burn downs conducted?

  Yes

  No

  N/A

• Hospitalization process?

  Yes

  No

  N/A

Battery Charging Equipment

• Are battery charging racks securely installed?

  Yes

  No

  N/A

• Are batteries charged as per OEM specification? (Voltage and ampere testing)?

  Yes

  No

  N/A

• Are battery charging equipment checked in accordance with site specific and OEM requirements?

  Yes

  No

  N/A

Certification of Specifications Compliant

• Gas Detection Instrumentation

• SANS 101515 Batch Test Reports Available, All serial numbers covered?

  Yes

  No

  N/A

• SANS 6079-0&11 Compliance, Intrinsically Safe Apparatus Report Available?

  Yes

  No

  N/A

Approved Equipment Requirements

Gas Detection Instrument

• Model

• Supplier

• Number Available - (Total)

• Number Available - (InUse/Allocated)

• Number Available - (Spare)

• Is there sufficient number of instruments for each user per section/shift?

  Yes

  No

  N/A

• Is there 10% spare instruments available?

  Yes

  No

  N/A

Gas Detection Instruments Pouches

• Do all GDI pouches have an attachment / means which entitles the user to elevate the instrument?

  Yes

  No

  N/A

• How are pouches maintained? - On users onus

  Yes

  No

  N/A

• Is there a sufficient number of spare pouches available?

  Yes

  No

  N/A

Issuing and Controlling Gas Detection Instruments

• Equipment tested / checked as per OEM recommendation and site specific requirements?

• Are pre-shift visual inspections conducted?

  Yes

  No

  N/A

• Are pre-shift functional tests and checks conducted?

  Yes

  No

  N/A

• Proof that the user has tested/checked the instrument? (Exception Report)

  Yes

  No

  N/A

• Does the end user sign for the instrument allocated to him for the shift, when receiving it? (Issue/self-help)

  Yes

  No

  N/A

• Are post-shift inspections or tests conducted?

  Yes

  No

  N/A

• Do the end user / lamproom personnel sign/check the instrument back?

  Yes

  No

  N/A

Records of Spare Gas Detection Instruments Issued

• Is a "Spare Allocation List" available?

  Yes

  No

  N/A

• Does the list reflect the company number ("details") of the end user?

  Yes

  No

  N/A

• Does the und user sign for the instruments allocated to him for the shift, when receiving?

  Yes

  No

  N/A

• Do the end user / lamproom personnel sign/check the instrument back?

  Yes

  No

  N/A

Checking and Testing Gas Detection Instruments

• Does the lamproom personnel conduct visual inspections / checks on the gas detection instruments prior to each shift?

  Yes

  No

  N/A

• Routine inspections and tests?

• - Functional check

• - Battery Condition

• - Display

• - Visual Indication (Alarm visible)

• - Audible check (Alarm audible)

• - Casing Condition

• - Cleaning

• Are defective ("faulty") instruments identified, removed from service and repaired?

  Yes

  No

  N/A

General Maintenance of Gas Detection Instruments

• Are engineering drawings and specifications readily available and displayed? Poster with exploded view displayed? All model/type's covered?

  Yes

  No

  N/A

• Is an OEM maintenance/repair manual available?

  Yes

  No

  N/A

• Are testing and repairs of gas detection instrumentation conducted?

• Are maintenance and repair records kept?

  Yes

  No

  N/A

• Is there a service history available?

  Yes

  No

  N/A

• Do records reveal re-test and re-calibration in the event of repairs conducted?

  Yes

  No

  N/A

• Do records reveal re-burn down in the event of a battery replaced?

  Yes

  No

  N/A

• Are battery burn downs conducted on gas detection instrumentation in relation to site specific and legal requirements?

• Are all gas detection instruments checked and discharged in accordance with the OEM's recommendations?

  Yes

  No

  N/A

• Units not inspected removed from service?

  Yes

  No

  N/A

• Repair and maintenance records?

  Yes

  No

  N/A

• Re-test and Re-burn down?

  Yes

  No

  N/A

• Hospitalized process?

  Yes

  No

  N/A

Gas Test Points (GTP) and Flow Meters

• Are enough test points available?

  Yes

  No

  N/A

• Is the GTP indelibly marked with the OEM's contact details?

  Yes

  No

  N/A

• Does each point have a flow meter?

  Yes

  No

  N/A

• Is the flow rate set and marked as per OEM recommendation?

  Yes

  No

  N/A

• Is the gas concentration displayed at the GTP's?

  Yes

  No

  N/A

• Methane

• Carbon Monoxide

• Oxygen

• Nitrogen

• Notice displaying type and % or ppm of gas at testing points, and duration of test? (alarm level, response time)

  Yes

  No

  N/A

• Are records kept of maintenance and inspections conducted on GTP?

  Yes

  No

  N/A

• Does the OEM or accredited person do repairs?

  Yes

  No

  N/A

• Is an OEM accreditation certificate available?

  Yes

  No

  N/A

Calibration of Gas Detection Instruments

• Are gas detection instruments calibrated in accordance with site specific and OEM requirements?

• Are calibration masks available for all models, OEM designed / identified and correctly used?

  Yes

  No

  N/A

• Is the flow rate set to the OEM recommendation?

  Yes

  No

  N/A

• Are calibration done according to a written procedure?

  Yes

  No

  N/A

• Are calibration records available?

  Yes

  No

  N/A

• Are all gas detection instruments calibrated and recorded on file, including units not in service and/or use?

  Yes

  No

  N/A

• Do calibration records reveal the following information:

• GDI (Product Information)

• Visual inspection

• Calibration reference gas

• Calibration results

• Checking and Testing (T80)

• Reference to repair and maintenance records

• Re-test and Re-calibration

• Are the GDI real time clock set to correct time and date during calibration?

  Yes

  No

  N/A

GDI Management System

• Is the GDI Data Acquisition Unit Operational?

  Yes

  No

  N/A

• Can calibration reports be printed?

  Yes

  No

  N/A

• Can exception reports be printed?

  Yes

  No

  N/A

• Is an GDI allocation list available and updated?

  Yes

  No

  N/A

• Are records kept that users are trained to use GDI's?

  Yes

  No

  N/A

Certification of Specifications Compliant

• Self-Contained Self-Rescuers (SANS 101737)

• Batch Testing Reports Available, All serial numbers covered?

  Yes

  No

  N/A

Approved Equipment Requirements

Self-Contained Self-Rescuers

• Model

• Supplier

• Number Available - (Total)

• Number Available - (InUse/Allocated)

• Number Available - (Spare)

Records of Spare Self-Contained Self-Rescuers Issued

• Is a "Spare Allocation List" available?

  Yes

  No

  N/A

• Does the list reflect the company number ("details") of the end user?

  Yes

  No

  N/A

• Does the und user sign for the SCSR allocated to him for the shift, when receiving?

  Yes

  No

  N/A

• Do the end user / lamproom personnel sign/check the SCSR back?

  Yes

  No

  N/A

Checking of Self-Contained Self-Rescuers

• Is an OEM maintenance/user manual available?

  Yes

  No

  N/A

• Are visual inspections conducted on SCSR's in accordance with the OEM's recommendation and site specific requirements?
  
  - Are all units subjected to a daily / weekly visual check?

• Moisture indicator

• Dents

• Cracks

• Misuse and Abuse

• Seals

• Cleanining

• General Condition

• Is any unit (which has failed routine inspection / activated / vandalized / damaged) immediately withdrawn from service, sealed in an impervious bag and stored separately from other equipment?

  Yes

  No

  N/A

Condition Monitoring Service

• Are leak/pressure tests on SCSR's conducted as per site specific requirements?

  Yes

  No

  N/A

• Reporting of suspect / defective units (Incident reports)?

  Yes

  No

  N/A

• Defective units removed from service?

  Yes

  No

  N/A

• Units not inspected removed from service?

  Yes

  No

  N/A

• Quarantined procedure (handling and storage of defective units)?

  Yes

  No

  N/A

Repair and Refurbishment

• Replacement of primary seals?

  Yes

  No

  N/A

• Replacement of defective / damaged units?

  Yes

  No

  N/A

• Are unserviceable units returned to the OEM if "No", how are they disposed of (Must be disposed of by OEM, or accredited waste disposal concern, e.g. WASTECH)

  Yes

  No

  N/A

• Procedure in relation to discontinued equipment as pet site specific and legal requirements:

• Expired / Withdrawal

• Removal and disposal

• Replacement to re-stock

Functional Performance Testing (CSIR)

• Is a functional performance testing programme by an approved testing authority in place?

• Proof of submission?

  Yes

  No

  N/A

• Waybills?

  Yes

  No

  N/A

• Sample size - Must not be less than than 1% of SCSR at the mine

  Yes

  No

  N/A

• Is a copy of the annual functional performance assessment report available, including test certificates (All samples covered)

  Yes

  No

  N/A

• Updated on history records?

  Yes

  No

  N/A

• Replacement units to re-stock?

  Yes

  No

  N/A

Records

• Is an SCSR record available?

  Yes

  No

  N/A

• Do records reveal the following information on all units?

• - Make of the unit (manufacturer and model)

  Yes

  No

  N/A

• - Manufacturer's serial number

  Yes

  No

  N/A

• - Mine reference number (if different from manufacturers number)

  Yes

  No

  N/A

• - Date of manufacture

  Yes

  No

  N/A

• - Date of first issue

  Yes

  No

  N/A

• - Date of purchase

  Yes

  No

  N/A

• - Allocation history

  Yes

  No

  N/A

• - Service history

  Yes

  No

  N/A

• Are records kept of the following?

• - Information relevant to routine service agreement checks?

  Yes

  No

  N/A

• - Lost or destroyed units

  Yes

  No

  N/A

• - Upgraded or refurbished units

  Yes

  No

  N/A

• - SCSR's issued on random basis

  Yes

  No

  N/A

• - Component breakdown

  Yes

  No

  N/A

• Are records kept in terms of regulation 16.4.(2) covering the preceding 24 months?

End User Training

• Is an training program in place?

  Yes

  No

  N/A

• Is training posters displayed?

  Yes

  No

  N/A

• Is the lampsman trained and certified by the SCSR OEM as a accredited authority to train visitors in the use of SCSR's?

  Yes

  No

  N/A

• Are visitors who require a SCSR trained in the use of a SCSR?

  Yes

  No

  N/A

• Is a record kept of visitors who have been trained?

  Yes

  No

  N/A

Reporting

• Are statutory requirements regarding the reporting of faulty / damage / abused / missing equipment and replacement thereof applied?

  Yes

  No

  N/A

• Are statutory requirements regarding equipment not tested for functionality applied?

  Yes

  No

  N/A

• Are statutory requirements regarding reporting of equipment not taken or returned applied?

  Yes

  No

  N/A

• Are statutory requirements regarding exposure limits (PK), (STEL) and (TWA) adhered to and the necessary reports submitted? <br><br>- exception report and graph<br>- statements <br>- investigation and close out

  Yes

  No

  N/A

• Are statutory requirements regarding the issue and control of padlocks/keys applied?

  Yes

  No

  N/A

• Does the lampsman (monthly) report, in writing, to the manager on all matters pertaining to the control and condition of equipment?

  Yes

  No

  N/A

• Purchasing and receiving of new equipment

• Component breakdowns

• Repair and refurbishment

• Calibration and Measurements

• Damaged or beyond economical to repair

• Lost or stolen

• Equipment send off-site for repairs (RTF)

• Allocation and de-allocation of equipment

• Equipment movement

Audits

• Are audits planned and conducted as per legal and site specific requirements?

  Yes

  No

  N/A

Complaint Register

• Is an compliant register available in the Lamproom?

  Yes

  No

  N/A

• Date of last complaint

  Date

• Number of incidents / complaint's recorded within the last month

• Actions taken?

  Compliant

  Non-Compliant

• Complaint(s) resolved?

  Yes

  No

  N/A

• Is there any reoccurrences within the last month?

  Yes

  No

  N/A

• Was there any follow-up or feedback after the complaint was resolved?

  Yes

  No

  N/A

Records

• Are records kept for a period of twelve (12) months? Are records easily identified, retrievable and traceable?

  Yes

  No

  N/A

Lamproom Management System (LMS)

• Does the lamproom personnel know how to do the following on the LMS?

• Add new employee

  Yes

  No

  N/A

• Modify employee details

  Yes

  No

  N/A

• De-allocate equipment

  Yes

  No

  N/A

• Show employee instrument information

  Yes

  No

  N/A

• View/print GDI daily exception report

  Yes

  No

  N/A

• View/print GDI daily exception graphs

  Yes

  No

  N/A

• View/print daily GDI user report

  Yes

  No

  N/A

• View/print successful calibration report

  Yes

  No

  N/A

• View/print allocation register

  Yes

  No

  N/A