Information

  • Document No. 974000-0055-00-126 Issue 01

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

  • Document No.

Appointment of Lamproom Personnel

Appointments

  • Appointed

  • Lampsman
  • Name:Thomas

  • Certificate Number:000014

  • Date of Appointment:2016-10-06

Appointment of Lampsman

  • Is he/she appointed by the manager?

  • Is he/she certificated by the department (Reg 28.46.1)?

  • Is the certificate available in the lamproom (Reg 28.46.1)?

  • Lamps person's duties and responsibilities defined in writing?

Appointment of Relief Lampsman

  • Does the lamp person have a relief?

  • Is the relief officially appointed by the manager?

  • Is the relief certificated by the department (Reg 28.46.1)?

  • Is the certificate available in the lamproom (Reg 28.46.1)?

  • Relief lamps person's duties and responsibilities defined in writing?

Appointment of Lamproom Attendants

  • Are the lamproom attendants appointed by the Lampsman?

  • Lamproom attendants duties and responsibilities defined in writing?

Training of Lamproom Personnel

Training of Lamproom Personnel

  • Is the Lamps person and Relief trained by the various OEM's?

  • Gas Detection Intrumentation

  • Lampsman
  • Supplier

  • Model

  • Certificate Number

  • Date of Issue

  • Expiry Date

  • Portable Lamps

  • Lampsman
  • Supplier

  • Model

  • Certificate Number

  • Date of Issue

  • Expiry Date

  • Self-Contained Self-Rescuers

  • Lampsman
  • Supplier

  • Model

  • Certificate Number

  • Date of Issue

  • Expiry Date

  • Is training done annually by the OEM's?

  • Is the Lamproom attendants trained by the various OEM's?

  • Are certificates to this effect issued and displayed?

Training of OEM and/or Accredited Person

  • Is the OEM Technician or accredited person certified to do repairs?<br><br>

  • Are certificates to this effect issued and displayed?

Lamproom Code of Practice

Lamproom Code of Practice

  • Signed copy of Lamproom Code of Practice available (Section 9(1))? Does it cover all types of equipment in use?

  • Does it comply with the guidelines issued by the Chief Inspector of Mines?

  • Is the COP displayed on a notice board for everyone to see?

  • Is everybody concerned aware of the requirements? Is the lamproom personnel informed (by the Lampsman) on the contents of COP?

  • Has provision been made for it to be reviewed?

  • Document reference number:

  • Effective Date:

  • Last Revision Date:

  • Next Revision Date:

Storage of Equipment

Storage of Equipment

  • Must include:

    - Gas Detection Equipment
    - Self-Contained Self-Rescuers
    - Portable Lamps
    - Gas Cylinders

    Work environments and infrastructure:

  • Are storage areas well ventilated and illuminated?

  • Are storage areas clean and free from sensor poisoning agents (e.g. Brasso, paint, any polish cleaning agents containing silicon's)?

  • Is there a separate room available for maintenance and repair?

  • Are equipment stored as per statutory requirements? Stored in accordance with OEM's recommendations?

  • The handling and storage of chemicals correctly identified, recorded and addressed?<br><br>- Acid e.g. Sulphuric compound <br>- Lead compounds <br>- Paint <br>- Silicon <br>- Cleaning agents and detergents <br>- Gasses<br>- Chlorine products <br>- OEM guidelines <br>- Material Safety Data Sheet (MSDS)<br><br>

  • Scraping procedure in relation to site specific and legal requirements? <br><br>- Environmental impacts <br>- Recycle<br>- Removals <br>- OEM Requirements

Allocation of Equipment

Allocation of Equipment

  • Allocation of equipment in compliance with SANS specifications.

    Must include:

    - Gas Detection Instrumentation
    - Self-Contained Self-Rescuers
    - Portable Lamps

  • Is there a system or programme in place for monitoring equipment allocations?

  • Is there a record of users allocated?

  • Are equipment allocated on a personal basis?

  • Is there a allocation history available for each unit/user?

  • Are records kept of equipment de-allocation and re-allocation?

  • Is there a record of non-moving equipment?

Asset Clearance

Asset Clearance

  • Is there a asset/shift clearance procedure in place?

  • Are shift clearance procedures adhered to and the necessary reports submitted?

Portable Mine Lighting Equipment

Certification of Specifications Compliant

  • Portable Lamps (SANS 1438:2013)

  • Is the product approved by the Chief Inspector of Mines (DMR Approved)?

  • PN Certificate(s) for all model/type's approved?

  • Batch Test Reports Available, All serial numbers covered?

Approved Equipment Requirements

    Portable Lamps
  • Model

  • Supplier

  • Number Available - (Total)

  • Number Available - (InUse/Allocated)

  • Number Available - (Spare)

  • Is there sufficient number of portable lamps available? Is each user issued or allocated with his/her own personal portable lamp?

  • Is there 10% spare portable lamps available?

Records of Spare Portable Lamps Issued

  • Is a "Spare Allocation List" available?

  • Does the list reflect the company number ("details") of the end user?

  • Does the und user sign for the portable lamp allocated to him for the shift, when receiving?

  • Do the end user / lamproom personnel sign/check the portable lamp back?

Portable Lamps Inspection, Maintenance and Repair

  • Are engineering drawings and specifications readily available and displayed? Poster with exploded view displayed? All model/type's covered?

  • Is an OEM maintenance and repair manual available?

  • Does the Lampsman ensure that portable lamps are checked on a daily basis to verify that equipment is in working order prior to every shift?

  • Are inspections conducted on RF devices ( where applicable)?<br>- Data Radios <br>- CWS visual and audible devices <br>- Active / Passive Tags

  • Are portable cap lamps: locked, sealed, headpiece, top cover, cable and battery not defective?

  • Are defective portable mine lighting equipment identified and repaired?<br><br>- Cap Lamps <br>- Loco-Lights

  • Are old/used scrapped batteries stored or discarded as per statutory requirements?

  • Scraping procedure in relation to site specific and legal requirements? <br><br>- Environmental impacts <br>- Recycle<br>- Removals <br>- OEM Requirements

  • Are maintenance and repair records kept?

  • Is there a service history available?

  • Do records reveal re-test and/or re-burn down after repairs were conducted?

  • Are testing and repairs of portable mine lighting equipment conducted?

    Must include:

    - Cap Lamps
    - Loco-Lights

  • Is a monthly check done on the illumination level and focus of each portable lamp?

  • Are battery burn downs conducted on portable mine lighting equipment in relation to site specific and OEM requirements?

    Must include:

    - Cap Lamps
    - Loco-Lights

  • Are all portable lamps checked and discharged accordance with the OEM's recommendations?

  • Units not inspected removed from service?

  • Do repair and maintenance records correlate?

  • Are re-test and re-burn downs conducted?

  • Hospitalization process?

Battery Charging Equipment

  • Are battery charging racks securely installed?

  • Are batteries charged as per OEM specification? (Voltage and ampere testing)?

  • Are battery charging equipment checked in accordance with site specific and OEM requirements?

Gas Detection Instrumentation

Certification of Specifications Compliant

  • Gas Detection Instrumentation

  • SANS 101515 Batch Test Reports Available, All serial numbers covered?

  • SANS 6079-0&11 Compliance, Intrinsically Safe Apparatus Report Available?

Approved Equipment Requirements

    Gas Detection Instrument
  • Model

  • Supplier

  • Number Available - (Total)

  • Number Available - (InUse/Allocated)

  • Number Available - (Spare)

  • Is there sufficient number of instruments for each user per section/shift?

  • Is there 10% spare instruments available?

Gas Detection Instruments Pouches

  • Do all GDI pouches have an attachment / means which entitles the user to elevate the instrument?

  • How are pouches maintained? - On users onus

  • Is there a sufficient number of spare pouches available?

Issuing and Controlling Gas Detection Instruments

  • Equipment tested / checked as per OEM recommendation and site specific requirements?

  • Are pre-shift visual inspections conducted?

  • Are pre-shift functional tests and checks conducted?

  • Proof that the user has tested/checked the instrument? (Exception Report)

  • Does the end user sign for the instrument allocated to him for the shift, when receiving it? (Issue/self-help)

  • Are post-shift inspections or tests conducted?

  • Do the end user / lamproom personnel sign/check the instrument back?

Records of Spare Gas Detection Instruments Issued

  • Is a "Spare Allocation List" available?

  • Does the list reflect the company number ("details") of the end user?

  • Does the und user sign for the instruments allocated to him for the shift, when receiving?

  • Do the end user / lamproom personnel sign/check the instrument back?

Checking and Testing Gas Detection Instruments

  • Does the lamproom personnel conduct visual inspections / checks on the gas detection instruments prior to each shift?

  • Routine inspections and tests?

  • - Functional check

  • - Battery Condition

  • - Display

  • - Visual Indication (Alarm visible)

  • - Audible check (Alarm audible)

  • - Casing Condition

  • - Cleaning

  • Are defective ("faulty") instruments identified, removed from service and repaired?

General Maintenance of Gas Detection Instruments

  • Are engineering drawings and specifications readily available and displayed? Poster with exploded view displayed? All model/type's covered?

  • Is an OEM maintenance/repair manual available?

  • Are testing and repairs of gas detection instrumentation conducted?

  • Are maintenance and repair records kept?

  • Is there a service history available?

  • Do records reveal re-test and re-calibration in the event of repairs conducted?

  • Do records reveal re-burn down in the event of a battery replaced?

  • Are battery burn downs conducted on gas detection instrumentation in relation to site specific and legal requirements?

  • Are all gas detection instruments checked and discharged in accordance with the OEM's recommendations?

  • Units not inspected removed from service?

  • Repair and maintenance records?

  • Re-test and Re-burn down?

  • Hospitalized process?

Gas Test Points (GTP) and Flow Meters

  • Are enough test points available?

  • Is the GTP indelibly marked with the OEM's contact details?

  • Does each point have a flow meter?

  • Is the flow rate set and marked as per OEM recommendation?

  • Is the gas concentration displayed at the GTP's?

  • Methane

  • Carbon Monoxide

  • Oxygen

  • Nitrogen

  • Notice displaying type and % or ppm of gas at testing points, and duration of test? (alarm level, response time)

  • Are records kept of maintenance and inspections conducted on GTP?

  • Does the OEM or accredited person do repairs?

  • Is an OEM accreditation certificate available?

Calibration of Gas Detection Instruments

  • Are gas detection instruments calibrated in accordance with site specific and OEM requirements?

  • Are calibration masks available for all models, OEM designed / identified and correctly used?

  • Is the flow rate set to the OEM recommendation?

  • Are calibration done according to a written procedure?

  • Are calibration records available?

  • Are all gas detection instruments calibrated and recorded on file, including units not in service and/or use?

  • Do calibration records reveal the following information:

  • GDI (Product Information)

  • Visual inspection

  • Calibration reference gas

  • Calibration results

  • Checking and Testing (T80)

  • Reference to repair and maintenance records

  • Re-test and Re-calibration

  • Are the GDI real time clock set to correct time and date during calibration?

GDI Management System

  • Is the GDI Data Acquisition Unit Operational?

  • Can calibration reports be printed?

  • Can exception reports be printed?

  • Is an GDI allocation list available and updated?

  • Are records kept that users are trained to use GDI's?

Self-Contained Self-Rescuers

Certification of Specifications Compliant

  • Self-Contained Self-Rescuers (SANS 101737)

  • Batch Testing Reports Available, All serial numbers covered?

Approved Equipment Requirements

    Self-Contained Self-Rescuers
  • Model

  • Supplier

  • Number Available - (Total)

  • Number Available - (InUse/Allocated)

  • Number Available - (Spare)

Records of Spare Self-Contained Self-Rescuers Issued

  • Is a "Spare Allocation List" available?

  • Does the list reflect the company number ("details") of the end user?

  • Does the und user sign for the SCSR allocated to him for the shift, when receiving?

  • Do the end user / lamproom personnel sign/check the SCSR back?

Checking of Self-Contained Self-Rescuers

  • Is an OEM maintenance/user manual available?

  • Are visual inspections conducted on SCSR's in accordance with the OEM's recommendation and site specific requirements?

    - Are all units subjected to a daily / weekly visual check?

  • Moisture indicator

  • Dents

  • Cracks

  • Misuse and Abuse

  • Seals

  • Cleanining

  • General Condition

  • Is any unit (which has failed routine inspection / activated / vandalized / damaged) immediately withdrawn from service, sealed in an impervious bag and stored separately from other equipment?

Condition Monitoring Service

  • Are leak/pressure tests on SCSR's conducted as per site specific requirements?

  • Reporting of suspect / defective units (Incident reports)?

  • Defective units removed from service?

  • Units not inspected removed from service?

  • Quarantined procedure (handling and storage of defective units)?

Repair and Refurbishment

  • Replacement of primary seals?

  • Replacement of defective / damaged units?

  • Are unserviceable units returned to the OEM if "No", how are they disposed of (Must be disposed of by OEM, or accredited waste disposal concern, e.g. WASTECH)

  • Procedure in relation to discontinued equipment as pet site specific and legal requirements:

  • Expired / Withdrawal

  • Removal and disposal

  • Replacement to re-stock

Functional Performance Testing (CSIR)

  • Is a functional performance testing programme by an approved testing authority in place?

  • Proof of submission?

  • Waybills?

  • Sample size - Must not be less than than 1% of SCSR at the mine

  • Is a copy of the annual functional performance assessment report available, including test certificates (All samples covered)

  • Updated on history records?

  • Replacement units to re-stock?

Records

  • Is an SCSR record available?

  • Do records reveal the following information on all units?

  • - Make of the unit (manufacturer and model)

  • - Manufacturer's serial number

  • - Mine reference number (if different from manufacturers number)

  • - Date of manufacture

  • - Date of first issue

  • - Date of purchase

  • - Allocation history

  • - Service history

  • Are records kept of the following?

  • - Information relevant to routine service agreement checks?

  • - Lost or destroyed units

  • - Upgraded or refurbished units

  • - SCSR's issued on random basis

  • - Component breakdown

  • Are records kept in terms of regulation 16.4.(2) covering the preceding 24 months?

End User Training

  • Is an training program in place?

  • Is training posters displayed?

  • Is the lampsman trained and certified by the SCSR OEM as a accredited authority to train visitors in the use of SCSR's?

  • Are visitors who require a SCSR trained in the use of a SCSR?

  • Is a record kept of visitors who have been trained?

Reporting

Reporting

  • Are statutory requirements regarding the reporting of faulty / damage / abused / missing equipment and replacement thereof applied?

  • Are statutory requirements regarding equipment not tested for functionality applied?

  • Are statutory requirements regarding reporting of equipment not taken or returned applied?

  • Are statutory requirements regarding exposure limits (PK), (STEL) and (TWA) adhered to and the necessary reports submitted? <br><br>- exception report and graph<br>- statements <br>- investigation and close out

  • Are statutory requirements regarding the issue and control of padlocks/keys applied?

  • Does the lampsman (monthly) report, in writing, to the manager on all matters pertaining to the control and condition of equipment?

  • Purchasing and receiving of new equipment

  • Component breakdowns

  • Repair and refurbishment

  • Calibration and Measurements

  • Damaged or beyond economical to repair

  • Lost or stolen

  • Equipment send off-site for repairs (RTF)

  • Allocation and de-allocation of equipment

  • Equipment movement

Audits

  • Are audits planned and conducted as per legal and site specific requirements?

Complaint Register

  • Is an compliant register available in the Lamproom?

  • Date of last complaint

  • Number of incidents / complaint's recorded within the last month

  • Actions taken?

  • Complaint(s) resolved?

  • Is there any reoccurrences within the last month?

  • Was there any follow-up or feedback after the complaint was resolved?

Records

  • Are records kept for a period of twelve (12) months? Are records easily identified, retrievable and traceable?

Lamproom Management System

Lamproom Management System (LMS)

  • Does the lamproom personnel know how to do the following on the LMS?

  • Add new employee

  • Modify employee details

  • De-allocate equipment

  • Show employee instrument information

  • View/print GDI daily exception report

  • View/print GDI daily exception graphs

  • View/print daily GDI user report

  • View/print successful calibration report

  • View/print allocation register

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