Laboratory Type

  • What is the primary function of this laboratory?

  • Is this laboratory registered as part of the SBS Transition and Containment Facility (PC2)?

  • Type of work undertaken in the lab:

  • If this laboratory has a special function, select from the list

Laboratory Facilities

  • HSNO exempt laboratory sign on door & contact names current?

  • Bench top surfaces imprevious?

  • PC2 and biohazard signage on entry door(s)?

  • Doors to laboratory lockable?

  • Laboratory furniture - ergonomic and impervious to liquids?

  • Walls and ceilings smooth, easy to clean, impervious to liquids?

  • Floors non-slip, smooth, easy to clean, impervious to liquids?

  • Security/controls, where required for selected materials?

  • Emergency drenching showers provided and tested?

  • Emergency eye-wash stations provided?

  • Fume hood cupboard is fully operational and has current certification?

  • Biosecurity Safety Cabinet Class II - current certification?

  • Autoclave - current certification?

  • Portable electrical equipment - current PAT certification?

  • UV light sources fitted with interlocks and Caution signs?

  • Safe means available to reach items above shoulder height?

  • Protective covers provided for keyboards on workbenches?

  • Hands-free hand basin at laboratory exit?

  • Hooks for laboratory coats provided adjacent to exit door?

  • Illuminated exit signs working?

HSNO Management Requirements

  • Has a laboratory manager and deputy been appointed?

  • Has the laboratory manager attended a VUW Heath and Safety of Managers course?

  • Authorised users have completed a hazard assessment and their training has been recorded?

  • Authorised users have received a laboratory orientation/safety briefing and it has been recorded?

Documentation Available in Laboratory

  • Code of Practise (COP) for CRI and University HSNO Exempt Laboratories?

  • SBS HSNO Exempt Laboratories Compliance Manual?

  • School of Biological Sciences' Emergency Response Plan?

  • Laboratory Safety Manual?

  • Safe Method of Use (SMOU) documents?

  • MSDS available for category A, B and 6.1C substances?

  • Hazards register?

  • Inventory available and maintained?

  • Tracking of substances: properly labelled and tracked?

  • Weekly lab audits up-to-date?

General Housekeeping

  • Open spaces, including under bench are clear and uncluttered?

  • Are materials and equipment cleaned and put away when not in use?

  • Have dangerous and sharp objects been removed?

  • Are benches free of clutter, including hoses and leads?

  • Are benches and floors clean, free of oil, water, chemicals and powder?

  • Ice making machines are labeled with "Not For Human Consumption" sign?

  • Fridges and Freezers are labeled with "Store No Food" signs?

  • Fridges and Freezers are labelled with "CAUTION DO NOT Store Flammable solvents..." signs?

  • Caution signs indicate Hot Plate, Microwave, -80C Freezer hazards?

  • No food or drink present?

  • No labelled food or drink containers present?

Transition and Containment Facility

  • Containers of infectious/imported biologicals/GMOs clearly labelled?

  • Cultures clearly labelled and appropriately stored?

  • All material of human origin handled in Class II cabinets?

  • Appropriate procedures available for disposal of cultures?

  • All microbiological waste autoclaved before disposal and 3M COMPLY tape used?

  • All contaminated glassware autoclaved or chemically disinfected prior to washing?

  • Import records up to date?

  • BACC forms available?

  • Are the records of imported microorganisms and cell cultures up-to-date (e.g. active, in storage, or destroyed)?

  • Construction of GMO records up to date?

  • Transfer records are up to date?

  • EPA approvals of all GMO developments available?

  • Compliance of approvals with specific requires set by the MPI Chief Technical Officer (CTO)?

Hazardous Substances Storage

  • Are incompatible HSNO chemical classes segregated?

  • Are appropriate HSNO pictogram labels used?

  • All category A substances stored on shelves 1 litre or less?

  • All other categories of substances stored on shelves 2.5 litres or less?

  • Are corrosives stored below eye level height?

  • Are all chemical stocks kept to a minimum?

  • Fumehoods not used for chemical storage?

  • Are the Flammables storage cabinets suitable?

  • Are containers in storage cabinets less than 20 litres in size and stored in an upright position?

  • Maximum storage capacity of flammables cabinet has not been exceeded?

  • Flammable liquids stored away from exits, heat and ignition sources?

  • Are refrigerators storing Flammables spark proof?

  • Are secondary (or working) containers labelled correctly? (contents, date, user, and HSNO pictogram)

  • Are Class 6.1A-6.1C, 6.7A, 3.1A and 8.2A substances secured?

  • Do corrosive substances have secondary containment?

  • Waste collection/disposal systems in place?

  • Hazardous waste stored by class and in appropriate place?

  • Are waste containers compatible with contents?

  • Containers and packages in a good state of repair?

  • Do shelves have earthquake restrains in place?

  • For shelves higher than 1.5m from floor, are all glass containers less than 1kg or 1 litre?

  • Are G size gas cylinders double chained?

  • Are hoses, tubing and regulators attached to gas cylinders in good condition?

  • Flammable gases fitted with flash back arrestors?

Cryogenics (Liquid Nitrogen)

  • PPE used to avoid skin contact

  • Containers stored with good ventilation?

  • Containers vented or pressure relief devices fitted?

Emergency Preparedness

  • HSNO - spill kit and procedures available

  • Biohazard - spill kit and procedures available?

  • Emergency plans available/emergency info displayed?

  • Trial of emergency plans within the last 12 months?

  • MSDS/SMOU available within 5 minutes?

  • High hazard substances are identified in the laboratory safety manual?

  • Fire extinguishers available and close to work area?

  • Date of last fire extinguisher check:

  • Fire blankets available?

  • First aid kit stocked and clearly visible?

  • Isolation switches for gas/electricity?

  • Controls mentioned in hazard register in place?

  • Building and floor wardens list displayed and up to date?

  • First Aider list displayed and up to date?

  • Location guide of Personal Protective Equipment (PPE) available?

  • Do the inside latches of cold rooms open easily?

Personal Protective Equipment

  • PPE available based upon SMOU and/or Hazard Assessment?

  • Lab coats, safety glasses and closed shoes observed?

  • Defective or damaged PPE not used

General Lab Awareness: Do Lab Workers Know.....

  • What to do in the event of an emergency, such as a fire, earthquake, injury, including evacuation routes?

  • What to do in the event of a chemical spill?

  • The location/contents of the laboratory safety manual?

  • What to do in the event of a near miss?

  • What a MSDS is and where to find them and other safety information?

  • What type of PPE to use and when to use it?

  • What to do with hazardous waste?

  • To question unfamiliar visitors in the lab?

  • When an approved SMOU is needed prior to commencement of work?

  • Who is the school H&S officer?

Containment/Transitional Lab Awareness: Do Lab Workers Know.....

  • What is the proper disposal procedure?

  • What do you need to import a biological product?

  • What is necessary (EPA-wise) for a GMO to be constructed?

  • How to track a restricted biological/GMO?

Summary Of Inspection

  • Any additional items not covered in the audit list:

  • Summary of Inspection Outcomes

  • The lab meets the requirements for the SBS HSNO Exempt Laboratory Status?

  • This lab meets the requirements for the SBS Transition and Containment Facility (PC2)

  • Is a follow-up inspection required?

  • Action needed or results of follow-up

  • Laboratory Manager

  • SBS Laboratory Auditor

  • Transition and Containment Facility Operator

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