Title Page
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The purpose of this document is to provide a consistent inspection approach in relation to the "Safe Place" Project and legislation audits as defined by the European Legal Procedure . It is designed to capture all types of activities that may or may not be active at the site.
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Our Vision: is to be the standard of excellence and the benchmark for health safety and sustainability within our industry.
Our Mission:
…to protect Occupational Health and Safety of Employees, Customers, Contractors, Visitors, in our locations, at offsite locations, and while travelling
… to preserve company license to operate through robust EHS compliance and risk management
… to provide employees safe, pleasant and efficient workplaces for enhanced wellbeing and effectiveness
… to enhance our brand image and contribute to World Sustainability through our employees’ behaviors and our innovations. -
Site conducted
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Office/Site name or location
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Office/Site Address
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Date of Audit
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Name of Auditor (Job Title):
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Supported by:
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Document No.
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Office Manager:
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Nature of Location (Office or Manufacturing Site)
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Number of Staff (Permanent)
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Number of Staff (Temp or Contracting)
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Health and Safety Contact Person
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Site/Office SPOC
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Number of First Aiders
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Number of Fire Wardens
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Site/Office Energy Champion
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Additional Comments (if any)
Visitor Information
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Did you sign In when arriving at the office?
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Did you receive a Visitor Pass to wear?
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Were you given clear emergency arrangements instructions (verbal or hardcopy)
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Were you instructed of any specific arrangements for the office (Welfare, Food, PPE, etc)
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Is reverse parking being adhered to 100%
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Additional Comments (if any)
Health and Safety Policy
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Does the office or manufacturing site have a Schneider Electric Health and Safety Policy
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Is the Schneider Electric Health and Safety Policy on display at the office or manufacturing site
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Is the Schneider Electric Health and Safety Policy in date
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Additional Comments (if any)
Certifications
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Is the office or manufacturing site covered by any ISO Standards<br>
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Does the office or manufacturing site have an ISO45001 certification
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Does the office or manufacturing site have an ISO9001 certification
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Does the office or manufacturing site have an ISO14001 certification
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Does the office or manufacturing site have an ISO5001 certification
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Does the office or manufacturing site have an ISO39001 certification
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Are the above certificates on display and in date
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Additional comments (if any)
Training, Awareness and Competence
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Does the office or manufacturing sites keep records of certificates and qualifications of its staff?
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Ask to see these qualifications
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Does the office or manufacturing site maintain a Training Matrix
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Are certificates and qualifications of staff at the office or manufacturing sites in date?
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Additional Comments (if any)
Risk Assessment and Method Statements (RAMS)
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Is there an up to date Office Risk Assessment?
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Is there an up to date Car Park/Pedestrian Risk Assessment?
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Are Risk Assessments freely available to all staff?
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Does the office or manufacturing site's Risk Assessment contain the following sections (or equivalent): Activity Planned, Hazards, Likelihood, Severity, Control Measures, Likelihood (post Control Measures), Severity (post Control Measures), Review Dates
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Additional Comments (if any)
Insurance Documents
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Are Employee Insurance Documents for the site/office on display and in date?
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Are Public Liability insurance documents for the site/office on display and in date?
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Are Product Liability insurance documents for the site/office on display and in date?<br>
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Additional Comments (if any)
Accidents, Incidents, Near Misses, RIDDORS and Fatalities
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Does the Office or Manufacturing Site have records of any accidents occurring at its premises
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What is the date of the most recent accident recorded at the Office/Manufacturing Site
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Does the Office or Manufacturing Site have records of RIDDORs occurring at its premises
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What is the date of the most recent RIDDOR recorded?
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Are new safety opportunities recorded in the course of accident investigations?
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Does the Office or Manufacturing Site have records of near miss incidents occurring at its premises?
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What is the date of the most recent near miss recorded?
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Does the Office or Manufacturing Site have records of fatalities occurring at its premises?
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What is the date of the most recent fatality recorded
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Does the Office or Manufacturing Site have records of lost days occurring at its premises?
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What is/are the date(s) of the most recent recorded lost days?
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Were action plans developed upon completion of accident investigations?<br>
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Additional Comments (if any)
Legal Register
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Has the Office or Manufacturing site's Legislation Register been updated by the site following the 6 monthly release of the Country H&S Legislation Register?
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Does the site complete any of the following activities ( Risk Level C ) Molding, PCBA Soldering, Stamping, SF6 of HFC Handling, Field Services, CPP Customer Projects?
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Additional Comments (if any)
Contractor Management
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Were contractors observed to be working at the Office or Manufacturing Site at the time of visit?
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Are RAMS submitted to the site/office and approved prior to commencement of works?
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What arrangements does the Office or Manufacturing Site then have in place for the review and approval of such RAMS prior to commencement of works?
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Are Permits to Work issued by the site/office prior to commencement of works?
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What arrangements does the Office or Manufacturing Site then have in place for the review and approval of Permits to Work prior to commencement of works?
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Have contractor staff undergone a Site Induction?
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Request to see the Contractor Induction Presentation, the OCS (formerly Atalian) Contractor Induction Record Sheet for attendees
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What arrangements does the Office or Manufacturing Site then have in place for contractor staff to undergo Site Induction?
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Does the Office/Manufacturing Site have a Point of Work Risk Assessment (POWRA) in place?
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Does the office/manufacturing site have the Schneider Electric Contractor Management Procedure and Flowchart
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Additional Comments (if any)
Quarterly Campaigns
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Does the manufacturing site/office location participate in the Schneider Electric Quarterly Campaigns?
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Additional Comments (if any)
Emergency Procedures
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Does the office or manufacturing site have a Fire Emergency Procedure (or equivalent) in place?
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Does the office or manufacturing site have a First Aid Procedure (or equivalent) in place?
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Does the office or manufacturing site have an Electric Shock Procedure (or equivalent) in place?
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Has the office got an up to date Fire Risk Assessment in place that’s been carried out by a competent person or company?
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Have any issue(s) raised in the Fire Risk Assessment been actioned on?
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Have Fire Marshals been appointed and their names on display at the Manufacturing Site or Office Location?
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Are firefighting equipment in place at the manufacturing site or office location, and in good working condition?
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Have any emergency evacuation procedures (actual or simulated) been carried out at the manufacturing site or office location in the last 6 months and recorded?
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Are evacuation routes clearly identified and clear of any obstructions?
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Has the manufacturing site or office location's Fire Alarm System being regularly serviced?
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Do weekly fire alarm tests take place at the manufacturing site or office location?
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Does the Manufacturing Site or Office Location have appointed First Aiders and are their names on display?
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Are First Aid kits/equipment available and checked on a regular basis, check must be recorded.
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Does the manufacturing site/office have a Defibrillator?
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Are staff trained to use the Defibrillator?
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Is there adequate signage identifying the location of First Aid facilities?
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Additional Comments (if any)
Manufacturing Site/Office Assessment
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Is the office easily located and accessible for all?
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Are floors and coverings even, level and in good condition?
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Are walkways and passages free from hazards and marked appropriately?
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Is lighting adequate in all areas? Natural and artificial.
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Is emergency lighting tested periodically?
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Is all furniture fit for purpose and used as intended?
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Is electrical equipment been used in a safe manner? (no overloading etc)
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Are heavy items stored at an appropriate height
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Are storage areas clear of clutter and maintained?
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Are cupboard/cabinet tops clear of material/clutter and are they closed when not in use?
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Is the office area clear of trailing leads and trip hazards?
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Does the office or manufacturing have lifting or moving equipment? (sack trolley or pump trucks)?
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Is the lifting equipment checked and maintained with evidence of records
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Has training been provided for the safe use of sack trolley or pump trucks?
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Is office or manufacturing site compliant with the latest version of the Powered Industrial Truck and Loading (PIT) Policy?
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Are battery charging areas equipped with appropriate PPE and eye wash stations?
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Do PIT drivers lower the forks before driving?
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The PIT driver does not extend any part of the body outside of the equipment safety zone?
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The PIT drivers remove the key from the PIT when not in use?
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Do Visitor instructions include the one and three meter rules?
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Do all personnel working in the warehouse wear High-visibility vests or clothing?
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Are signs that communicate the 1m & 3m rules placed throughout the facility and on all PIT's?
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Safety belts, when available, shall be worn at all times when the PIT is in motion?
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The PIT drivers shall slow and sound their horn prior to crossing aisles and/or when their line of sight is restricted?
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Are all PIT's equipped with blue lights, mounted in the direction of travel?
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Prior to operation of a PIT, it shall be inspected using a documented (or electronically recorded) checklist of items for review
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Are safe walk areas shall be established (Pedestrian aisles shall be clearly marked on the floor and barriers) for areas that have frequent traffic for both pedestrians and vehicles?
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Do pedestrians make eye contact with vehicle drivers prior to crossing into vehicle operating areas?
Audits/Workplace Inspections
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Have DSE Self Assessments been carried out by staff?
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Has Portable Appliance Testing (PAT) been carried out and up to date? (sample)
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Are office/manufacturing audits/inspections internal or external in nature?
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Date of most recent audits/inspections
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Were any issues or non-conformances raised in the course of the audit/inspection
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Were recommendations made from the non-conformances/issues raised in the course of the audit/inspection
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Were any action plan(s) raised from the recommendations?
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Was there a review date set following from the audit/inspection
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Is the SHE Coordinator Checklist being filled in on a monthly basis.?
Lifting Equipment and Working at Heights
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Do Working at Height tasks take place at the Office or Manufacturing Site?
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Request to see examples of Permit to Work and/or relevant Work at Height related RAMS (whichever is applicable)
Waste Management/Sustainability
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Is waste been segregated in at least a 2 bin system?
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Is waste been collected by our current FM provider?
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Review waste transfer notes from alternative waste management provider
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Windows are closed when heating or cooling is switched on?
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Are the lights in empty store rooms and offices switched off?
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Additional Comments (if any)
Chemical Safety
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Are chemicals used at the manufacturing site or office location?
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Are Material safety data sheets available and up to date
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Has a COSHH Assessment being completed in the last 12 months and freely available
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Have staff being trained to use the chemicals and are training documents avaialable
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Are emergency facilities available in the event of incident with persons
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Are suitable emergency procedures, equipment and training in place in the event of a spillage
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Is PPE needed when using the dangerous substances and is it suitable based on the MSDS and COSHH Assessment requirements
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Have staff being trained to use PPE and are records available
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If RPE is required has it been chosen based on the MSDS and COSHH asessment. Has "Face Fit" being sought.
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Are chemicals being disposed of effectively and safely with consideration to staff, members of the public and the environment. Hazardous waste transfer notes? Bunding?
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Additional Comments (if any)
Health and Safety Committee Meetings/Minutes
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Does the office or manufacturing site organise Health and Safety meetings (or equivalent)
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Do minutes of Health and Safety meetings (or equivalent) held at the office or manufacturing site highlight any issues raised in the course of such meetings?
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Are action plans raised following on from any raised issues in the course of the meetings?
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Are there designated person(s) for the implementation of any raised action plans?
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Are dates for subsequent meeting dates outlined in the Health and Safety meeting minutes?
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Additional comments (if any)