Audit

1.0 - Previous inspection

1.1 - Has the last inspection been reviewed?

1.2 - Have all actions been completed?

2.0 - Fire Prevention
For some of the fire related questions you may need to go out of your immediate area and look at the area collectively. For example fire notices and extinguishers may not be in the immediate space you are auditing, but they may be located somewhere else on your floor.

2.1 - Is the Evacuation plan displayed? If this is not displayed in the room you are auditing it may be displayed on your corridor.

2.2 - Are fire notices displayed? If this is not displayed in the room you are auditing it may be displayed on your corridor.

2.4 - Are extinguishers in place and clearly marked for type of fire? Fire extinguishers may be located in the corridor or along your exit route.

2.5 - Do extinguishers display the date they were last serviced?

2.6 - Is the service label in date?

2.7 - Are extinguishers clear of obstructions? Nothing around them that would make it difficult to reach them in an emergency.

2.8 - Can exit doors be easily opened from the inside?

2.9 - Are exit routes clear of obstructions?

2.10 - Is the fire alarm tested weekly? Ask someone who is based in the area.

2.11 - Is the area clear of excessive amounts of combustible material?

3.0 - Lighting

3.1 - Is there good natural lighting?

3.2 - Is the area free from reflected light from walls & ceilings that may cause glare?

3.3 - Are light fittings clean and in good condition?

4.0 - Building Safety

4.1 - Are floor surfaces even and uncluttered?

4.2 - Are walkways kept clear?

4.3 - Are liquid spills removed quickly?

4.4 - Are railings in good condition?

5.0 - Waste

5.1 - Are bins located at suitable points around the area?

5.2 - Are bins emptied regularly?

6.0 - Storage Design and Use

6.1 - Are items stored in cupboards and on shelves wherever possible?

6.2 - Is storage designed to minimise lifting problems? ie heavy items lower down.

6.3 - Are floors around shelving clear of rubbish/obstruction?

6.4 - Is shelving in good condition?

7.0 - Electrical Safety

7.1 - Is there a sufficient number of plug sockets? ie no overloading of extension cables or daisy-chaining of extension cables (where one extension cable is plugged into another)

7.2 - Is equipment PAT tested and labelled?

Who holds the PAT records?

7.3 - Is the area clear of items that have failed a PAT test?

7.4 - Is the area free from broken plugs, sockets or switches?

7.5 - Is the area clear of trailing cables?

7.6 - Is the area free from any damaged leads?

7.7 - Is the area free from any strained leads?

7.8 - Is the area warm enough without supplementary heating?

7.9 - If supplementary heaters are in use list type of heater and location:

7.10 - Is equipment correctly located and regularly maintained?

Who holds the records for inspection and servicing?

7.11 - Are all users trained in correct use of the equipment?

8.0 Ladders and Kickstools
If you do not use ladders or Kickstools in your area you can answer N/A to questions that are not relevant, but do NOT leave the questions blank. If you do use ladders or Kickstools in your area but they are not located in the area at the time you are carrying out the audit, you will need to locate them in order to answer the following questions.

8.1 - Are all ladders Industrial strength? (Non Household rated, check label.)

8.2 - Are ladders in good condition?

8.3 - Is training provided in the safe use of ladders?

8.4 - Are kickstools in good condition?

9.0 First Aid Facilities
The first aid facilities that you have access to may not be located in the area that you are auditing. You will need to locate your nearest provision to answer the following questions.

9.1 - Do you know where your nearest first aid box is?

9.2 - Do you know how to get the help of a first aider?

9.3 - Are first aid boxes and contents clean and orderly?

9.4 - Are contents regularly checked? (arrangements are outlined in your Health and Safety Policy)

9.5 - Are all items within their expiry date?

9.6 - Are first aid notices displayed? These may not be displayed in the location you are auditing, but they should be displayed in a nearby location eg. On the corridor or in the building entrance.

9.7 - Do you know how to find out where the AEDs (Automated External Defibrillators) are located across the site?

10.0 - Office Hazards

10.1 - Do filing cabinets have anti-tilt mechanism? (If you can open more than one door at once the cabinet does not have an anti-tilt mechanism)

10.2 - Are chairs ( with five star bases) in good condition?

10.3 - Are desks in good condition with no damage?

10.4 - Are Display Screen Equipment self-assessments carried out for each user? Your local assessor is named in your Health and Safety Policy.

10.5 - Are photocopiers and printers with heavy useage positioned to avoid fumes?

10.6 - Are floor coverings non-slip and in good condition?

General Information

Is the DSE Health and Safety Statement on view? This may not be displayed in the area that you are auditing but should be displayed in a communal area within the building.

If not how are staff made aware of it?

Is the Division Health and Safety Policy on view? This may not be on display in the area that you are auditing but may be displayed in a communal area or on your team website.

If not how are staff made aware of it?

Is the Health and Safety notice board up to date? This may not be in the area you are auditing but may be in a communal area within the building.

Any additional issues that have not already been covered?

Sign Off
Auditor's signature
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.