Semi Annual Inspection Report

• Detachment City

• Detachment Country

• Location
  Address

• Inspecting Officer

• Begin Date

  Date

• End Date

  Date

• Document No.

Post Organization

• Post Ambassador / Consular General

• Regional Security Officer

• Detachment Commander

• Assistant Detachment Commander

Guard Workload Factor

• Authorized Strength

• On Hand Strength

• Guard Workload Factor Calculation

• Training
  Functional Area Manager: MCESG S-3
  DSN 278-4852 - COM 703-784-4852

• Inspection Date

  Date

• Marine being inspected

1. TURNOVER BINDER

• a. Is the turnover binder current and is it maintained IAW GruO 3000.1_? (both hardcopy and electronic)

  Yes

  No

  N/A

• b. Does the binder contain the general and specific sections outlined in chapters 1 and 2 of GruO 3000.1_?

  Yes

  No

  N/A

2. MARINE SECURITY GUARD TRAINING

• a. Is MOT/FOT certification/recertification being conducted in accordance with GruO 3000.1_

  Yes

  No

  N/A

• List of expired certifications

MSG

• Name of MSG

• Date gap of certification expiration (begin)

  Date

• Date gap of certification expiration (end)

  Date

• ◦ Initial Certification prior to standing post and recert NLT 180 days from last certification date

  Yes

  No

  N/A

• b. Is FAMFIRE being conducted, documented, and reported as required? (GruO 3000.1_ )

  Yes

  No

  N/A

• List of expired FamFire certification

MSG

• Name of MSG

• Date gap of FamFire certification expiration (begin)

  Date

• Date gap of FamFire certification expiration (end)

  Date

• ◦ 180 days from the last FAMFIRE date. (if not completed, approved waiver must be on hand)

  Yes

  No

  N/A

• c. Is the detachment quarterly training schedule prepared and published IAW GruO P1510.1_?

  Yes

  No

  N/A

• ◦ Published 10 days prior to the start of each quarter?

  Yes

  No

  N/A

• ◦ Includes: Date, time, event, location, uniform, reference, instructor, and alternate instructor?

  Yes

  No

  N/A

• d. Does DetBul 1510 meet the training requirements set forth in GruBul 1510 and RegBul 1510?

  Yes

  No

  N/A

• e. Does the Quarterly Training Record contain table of contents, quarterly training schedule (QTS), guard school notes, attendance rosters, and make-up training forms. (GruO 3000.1_ )

  Yes

  No

  N/A

• f. Has training that was not conducted been lined out and rescheduled on the QTS? (GruO 3000.1_ )

  Yes

  No

  N/A

• g. Are dIndividual Training Records (ITRs) properly prepared and maintained IAW GruO P1510.1_?

• ◦ Individual training cards

  Yes

  No

  N/A

• ◦ MOT/FOT certifications

  Yes

  No

  N/A

• ◦ Education Reports (BTR, MOL, MarineNet, certificates, TA Requests, Grade Reports)

  Yes

  No

  N/A

• ◦ Messages (FAMFIRE)

  Yes

  No

  N/A

• h. Are the MSG schoolhouse lesson plans and presentations being utilized for MSG curriculum and is the detachment creating and maintaining lesson plans and presentations for all non-MSG schoolhouse classes? (GruO 3000.1_)

  Yes

  No

  N/A

• i. Is guard school being conducted properly (away from unauthorized personnel) and is the MCESG approved Guard School minutes format being utilized? (GruO 3000.1_ )

  Yes

  No

  N/A

• j. Are all Marines up to date with their annual training requirements and has the completed training been reported via MOL, MarineNet, or Unit Diary as required? (GruBul 1510)

  Yes

  No

  N/A

• k. Is contact reporting training being conducted quarterly IAW GruO 5370.3_?

  Yes

  No

  N/A

• l. Are Operational Risk Management (ORM) worksheets completed/signed for every major training event with the actual date the training occurred (FAMFIRE, CFT, PFT, etc.) and are blanketed ORM worksheets completed/signed for non-major events (basketball, jogging, softball, etc.)? (GruBul 1510)

  Yes

  No

  N/A

INDOOR SIMULATED MARKSMANSHIP TRAINER (ISMT)

• a. Is the ISMT operational. If not operational, has the detachment taken action to remedy the issue?

  Yes

  No

  N/A

• b. Is the required ISMT training being completed and is it annotated appropriately on the ITCs? (GruO 1510.1_)

  Yes

  No

  N/A

4. PROFESSIONAL MILITARY EDUCATION (PME)

• a. Have all Marines completed all required MCI's. (Prior to departing 1st Post)(GruO P1510.1_,)

• ◦ Personal Finance

  Yes

  No

  N/A

• ◦ NBC-Individual Survival Measures

  Yes

  No

  N/A

• ◦ Terrorism Awareness

  Yes

  No

  N/A

• ◦ Semper Fit

  Yes

  No

  N/A

• ◦ Leading Marines (now a MarineNet course)

  Yes

  No

  N/A

• b. Are all Marines enrolled in, or have completed, required grade equivelant PME? (GruO P1510.1_,)

  Yes

  No

  N/A

• c. Is the professional reading program in accordance with GruBul 1510? (report/guided discussion roster on hand)

  Yes

  No

  N/A

5. OFF DUTY EDUCATION

• a. Does the detachment have a system in place to track the tuition assistance process (requests, approval, grade submission, and repayment as necessary)

  Yes

  No

  N/A

6. COMBAT CONDITIONING PROGRAM

• a. Has the Region CO assigned the detcomdr as the CPTR for the detachment in accordance with MCO 6100.13_?

  Yes

  No

  N/A

• ◦Has the detcomdr assigned additional personnel as CPTR's to assist in his/her duties?

  Yes

  No

  N/A

• b. Conduct a PFT or CFT. Did the Training NCO execute the event IAW MCO 6110.3_?

  Yes

  No

  N/A

• ◦Is the course in compliance with MCO 6110.3_?

  Yes

  No

  N/A

• NAVMC 11622

  Media

• Detachment PFT / CFT average

• c. Conduct a weigh-in with every member of the detachment. Was the weigh-in conducted IAW MCO 6110.3_?

  Yes

  No

  N/A

• ◦Are all Marines within MC height/weight/BF% standards?

  Yes

  No

  N/A

Summary

• Comments

• Comments

  Drawing

• OPERATIONS
  Functional Area Manager: MCESG S-3
  DSN 278-4852 - COM 703-784-4852

• Inspection Date

  Date

• Marine being inspected

1. TURNOVER BINDER

• a. Is the turnover binder current and is it maintained IAW GruO 3000.1_? (both hardcopy and electronic)

  Yes

  No

  N/A

• b. Does the binder contain the general and specific sections outlined in chapters 1 and 3 of GruO 3000.1_?

  Yes

  No

  N/A

2. POST 1

• a. Are the guard orders signed by the current COM, RSO, and detcomdr and acknowledged by the region CO?

  Yes

  No

  N/A

• b. Do the guard orders provide specific information regarding mission, employment of deadly force/ROE's, and the continuum of force?

  Yes

  No

  N/A

• c. Do Marines check in and out with Post 1 and has Post 1 made the appropriate entry in the Recall Logbook?

  Yes

  No

  N/A

• ◦Are only approved liberty buddies being utilized (contact report on file when applicable)?

  Yes

  No

  N/A

• d. Does the detcomdr conduct weekly after hours checks of Post 1? (verify Chron Log entries) (GruO P3501.1_)

  Yes

  No

  N/A

• e. Does Post 1 report deficiencies associated with post security equipment in an (IR) log specific to Post 1 equipment and has the Operations NCO followed up on the status of the repairs? (GruO 3000.1_)

  Yes

  No

  N/A

• f. Are MSGs ensuring that classified vaults, secure rooms, and containers are secured at the end of each day? (verified by post 1 via physical inspection or security systems)

  Yes

  No

  N/A

• g. Are "SY" inspections being conducted and annotated nightly? (GruO P3501.1) (rotate SY schedule)

  Yes

  No

  N/A

• h. Does Post 1 contain emergency response equipment to include; fire extinguishers, first aid kits, and mass trauma kits (commensurate with post medical requirements)? (GruO P3501.1)

  Yes

  No

  N/A

• i. Are mission essential phrases displayed in Post 1?

  Yes

  No

  N/A

• ◦ Are mission essential phrase cards attached to each Marines response gear?

  Yes

  No

  N/A

• j. Is the evacuation binder located inside post 1 and does the binder include the following:

  Yes

  No

  N/A

• ◦ Passport(s) w/extra visa photo’s.

  Yes

  No

  N/A

• ◦ Personal effects inventories.

  Yes

  No

  N/A

• ◦ Photo copy of local ID card (if applicable)

  Yes

  No

  N/A

• ◦ Government Travel Charge Card (GTCC)

  Yes

  No

  N/A

3. RESPONSE

• a. Does the detachment have the required OPLANs and have each of the OPLANs been reviewed and signed by the current T/O detcomdr and current RSO? (GruO P3501.1)

• ◦ Bomb Threat Plan to include post detonation

  Yes

  No

  N/A

• ◦ Fire Plan (include location of post fire equipment (hydrants, hose reels, extinguishers, etc.))

  Yes

  No

  N/A

• ◦ Internal Defense Plan (to include post evacuation plan and observation cards for OPs)

  Yes

  No

  N/A

• ◦ Intruder Containment Plan

  Yes

  No

  N/A

• ◦ MSGR Escape and Evacuation Plan

  Yes

  No

  N/A

• ◦ Natural Disaster Plan

  Yes

  No

  N/A

• b. Are all OPLANs complete?

• ◦ Copy of the signed OPLAN (5 paragraph order format)

  Yes

  No

  N/A

• ◦ Blank FragO Template

  Yes

  No

  N/A

• ◦ Post 1 checklist

  Yes

  No

  N/A

• ◦ Selectone Announcements

  Yes

  No

  N/A

• ◦ Telephone numbers, call signs, brevity codes, routes, etc.

  Yes

  No

  N/A

• ◦ Floor Warden lists

  Yes

  No

  N/A

• ◦ CBRN Annex

  Yes

  No

  N/A

• ◦ Floor plans of chancery (including: OPs, other pertitent info)

  Yes

  No

  N/A

• ◦ Embassy/Consulate grounds overview diagram (guard posts, camera positions, entry points)

  Yes

  No

  N/A

• c. Are all OPLANs properly marked as Sensitive but Unclassified (SBU) or with the appropriate classification as determined by the RSO?

  Yes

  No

  N/A

4. SPE AND AMMUNITION

• a. Has the Chief of Mission (COM) assigned all SPE to the detcomdr?

  Yes

  No

  N/A

• b. If applicable, has the authorization to store SPE in the MSGR been approved by the current COM, MCESG, and DS/DSS/IP in writing? (MOA, GruO P3501.1_) (approval stored with classified holdings)

  Yes

  No

  N/A

• ◦ Has the detcomdr conducted weekly MSGR SPE inventories? (verify inventory sheet)

  Yes

  No

  N/A

• c. Has the detcomdr completed a SPE assignment letter for the detachment?

  Yes

  No

  N/A

• d. Is SPE stored in an approved container and inventoried daily?

  Yes

  No

  N/A

• e. Is SPE and ammunition inventoried by an RSO representative monthly and is there a chronological log book entry in RED ink confirming for the inventory? (GruO 3000.1_)

  Yes

  No

  N/A

• f. Is all ammunition accounted for and serviceable? (GruO 3000.1_) (Inspect MPG-120 expiration dates)h

  Yes

  No

  N/A

• g. Are all NAVMC 10774’s filled out correctly and do they match the ammunition inventory? (GruO 3000.1_)

  Yes

  No

  N/A

• h. Are SPE properly stored, functional, serviceable? (GruO 3501.1)

  Yes

  No

  N/A

• i. Is SPE maintenance being conducted?

  Yes

  No

  N/A

• ◦ All SPE cleaned

  Yes

  No

  N/A

• ◦ SPE cleaning log filled out

  Yes

  No

  N/A

• ◦ Magazine maintenance/rotation being conducted

  Yes

  No

  N/A

• ◦ PMCS books on hand

  Yes

  No

  N/A

• j. Are all SPE PMCS sheets maintained and completed quarterly and in conjunction with FAMFIRE? (GruO 3000.1_)

  Yes

  No

  N/A

• k. Can all Marines demonstrate proper upload and download procedures for SPE 1-3? (GruO P3501.1_)

  Yes

  No

  N/A

• l. Can all Marines recite the five safety rules?

  Yes

  No

  N/A

• m. Can all Marines recite the four SPE conditions for SPE 1-3? (GruO P3501.1_)

  Yes

  No

  N/A

• n. Can all Marines demonstrate immediate and remedial actions for SPE 1-3? (GruO P3501.1_)

  Yes

  No

  N/A

• o. Can all Marines demonstrate the individual SPE carries for SPE 1-3? (GruO P3501.1_)

  Yes

  No

  N/A

5. RESPONSE DRILL DEVELOPMENT

• a. When developing response drill training, does the detcomdr:u

  Yes

  No

  N/A

• ◦ Review AAR's to identify lessons learned

  Yes

  No

  N/A

• ◦ Identify the METs to be evaluated during the drill

  Yes

  No

  N/A

• ◦ Determine the objective and endstate for the drill

  Yes

  No

  N/A

6. RESPONSE DRILL

• a. Did the MSG on Post 1 demonstrate proficiency during the response drill? (GruO P3501.1_)

  Yes

  No

  N/A

• ◦ Conducted appropriate immediate actions (pulled appropriate OPLAN, select tone, don gear, etc.)

  Yes

  No

  N/A

• ◦ Notified chain of command

  Yes

  No

  N/A

• ◦ Maintained positive communication (respond Marines, ID route, Command and Control)

  Yes

  No

  N/A

• ◦ Issued the OP order

  Yes

  No

  N/A

• ◦ Maintained situational awareness

  Yes

  No

  N/A

• ◦ Tracked and recorded the timelineih

  Yes

  No

  N/A

• b. During the response drill, did the Marines: (GruO P3501.1_)

  Yes

  No

  N/A

• ◦ Check for and identify use of alcohol/medication before leaving the response room?

  Yes

  No

  N/A

• ◦ Conduct appropriate gear/equipment checks? (Pre/Post)

  Yes

  No

  N/A

• ◦ Exhibit a solid working knowledge of the OPLAN?

  Yes

  No

  N/A

• ◦ Use terrain, maneuver, escalation of force, and the limitations of their SPE during the response drill?

  Yes

  No

  N/A

• c. Was a de-brief conducted with all MSGs to identify shortfalls and lessons learned?

  Yes

  No

  N/A

• ◦ Was an RSO representative present (GruO 3000.1_)?

  Yes

  No

  N/A

• d. Has the RSO attended at least one drill a month and provided input? (GruO P3501.1_)

  Yes

  No

  N/A

7. RESPONSE DRILL AFTER ACTION REPORTS (AARs)

• a. Are response drill AARs prepared, reviewed, signed, and filed as required? (GruO 3000.1_)

  Yes

  No

  N/A

• ◦ Are lessons learned incorporated into the QTS IOT improve deficiencies?

  Yes

  No

  N/A

8. RESPONSE ROOM

• a. Does the response room meet the appropriate standards?

  Yes

  No

  N/A

• ◦ Contain an approved clearing barrel?

  Yes

  No

  N/A

• ◦ Display upload and download procedures?

  Yes

  No

  N/A

• ◦ Meet the design requirements outlined in the 12-FAM (Size and Delay Capability)?

  Yes

  No

  N/A

• ◦ Display response room procedures (gear/equipment and alcohol checks)?

  Yes

  No

  N/A

Summary

• Comments

• Comments

  Drawing

• SUPPLY AND LOGISTICS
  Functional Area Manager: S-4 Officer
  DSN 278-1253 - COM 703-784-1253

• Inspection Date

  Date

• Marine being inspected

1. TURNOVER BINDER

• a. Is the turnover binder current and is it maintained IAW GruO 3000.1_? (both hardcopy and electronic)

  Yes

  No

  N/A

• b. Does the binder contain the general and specific sections outlined in chapters 1 and 6 of GruO 3000.1_?

  Yes

  No

  N/A

2. SUPPLY ADMINISTRATION

• a. Is the Responsible Officer (RO) appointed in writing by the MCESG Commanding Officer? (GruO P4400.5_)

  Yes

  No

  N/A

• b. Is there a signed letter from the current detcomdr authorizing the current GSO to receive supplies on behalf of the detachment? (GruO P4400.5_)

  Yes

  No

  N/A

• c. Is an MCESG approved Equipment Custody Receipt (ECR) assigning individual equipment to each member of the detachment on hand and completed as required? (GruO P4400.5_,GruO 3000.1_)

  Yes

  No

  N/A

3. REQUISITION/DISPOSITION PROCEDURES

• a. Is the Requisition Logbook maintained and does it contain the appropriate entries? (GruO P4400.5_)

  Yes

  No

  N/A

• ◦ Julian Date (Date Ordered)

  Yes

  No

  N/A

• ◦ Document serial number

  Yes

  No

  N/A

• ◦ Item name

  Yes

  No

  N/A

• ◦ Quantity ordered

  Yes

  No

  N/A

• ◦ Status and Date of status (in pencil until completed)

  Yes

  No

  N/A

• ◦ Remarks

  Yes

  No

  N/A

• ◦ Completion date, and highlighted when completed

  Yes

  No

  N/A

• b. Is all supply documentation on hand and does it reflect the information entered into the requisition logbook? (GruO P4400.5)

  Yes

  No

  N/A

• c. Are pending requisitions carried forward in the Requisition Logbook at the beginning of each fiscal year?

  Yes

  No

  N/A

• d. Are Supply Tracking Spreadsheets (STS) on hand and utilized for monthly reconciliations? (GruO P4400.5_)

  Yes

  No

  N/A

• e. Are all disposition documents on hand and being maintained for two years? (GruO P4400.5_)

  Yes

  No

  N/A

• ◦ Disposition Request

  Yes

  No

  N/A

• ◦ Disposition Instructions

  Yes

  No

  N/A

• ◦ DD 1348s

  Yes

  No

  N/A

• ◦ Shipping Documentation

  Yes

  No

  N/A

• f. Can the Supply NCO explain the Missing, Lost, Stolen, or Recoverable (MLSR) process. (MCO 4340.1_)

  Yes

  No

  N/A

4. PERSONAL PROPERTY

• a. Is a personal property inventory for every Marine within the detachment (to include the detcomdr) maintained in the evacuation binder and updated semi-annually? (GruO 3000.1_)

  Yes

  No

  N/A

• Personal Property Inventories

  Media

5. DETACHMENT PROPERTY

• a. Is the MCESG approved Detachment Property Listing (DPL) being utilized? (GruO 3000.1_)

  Yes

  No

  N/A

• b. Is the DPL inventoried semi-annually to account for items not listed on the CMR or NEPA list? (include items of value >$200, and all serialized items) (GruO P4400.5_, GruO 3000.1_)

  Yes

  No

  N/A

• c. Has all Marine Corps property been removed from the NEPA list? If not, are all items listed under the appropriate agency name (USMC, MSG, or 5732)? (GruO 3000.1_)

  Yes

  No

  N/A

• d. Has an annual NEPA inventory been conducted by the GSO and has the detcomdr verified and signed the inventory? (GruO 3000.1_)

  Yes

  No

  N/A

6. CMR DOCUMENTATION AND PROCEDURES

• a. Do all CMR "on hand" quantities reflect actual on hand quantities and are serial numbers correct? (GruO P4400.5_)

  Yes

  No

  N/A

• Consolidate Memorandum Receipt

  Media

• ◦ If no, has a Request for Invetigation (RFI) letter been submitted?

  Yes

  No

  N/A

• RFI

  Media

• b. Does the detachment maintain copies of past CMR reconciliations for a period of no less than 16 months? (GruO P4400.5_)

  Yes

  No

  N/A

• c. Has the detcomdr (black ink) and IO (red ink) initialed the CMR in the lower right hand corner of every page and have both signed and dated the last page? (GruO P4400.5_)

  Yes

  No

  N/A

• d. Has a proper turnover of the CMR been conducted? (GruO P4400.5_)

  Yes

  No

  N/A

• ◦ Within 15 days of appointment, has the RO conducted an inventory of the account and submitted the required acceptance letter. (An RO must be assigned at all times. In case of a Detcomdr gap, the A/ must accept the account)

  Yes

  No

  N/A

Summary

• Comments

• Comments

  Drawing

• NAVY MOTION PICTURE SERVICE (NMPS)
  Functional Area Manager: MCESG S-4
  DSN 278-1253 - COM 703-784-1253

• Inspection Date

  Date

• Marine being inspected

1. TURNOVER BINDER

• a. Is the turnover binder current and is it maintained IAW GruO 3000.1_? (both hardcopy and electronic)

  Yes

  No

  N/A

• b. Does the binder contain the general and specific sections outlined in chapters 1 and 7 of GruO 3000.1_?

  Yes

  No

  N/A

2. ACOUNTABILITY

• a. Are semi-annual inventories conducted and signed/dated by the detcomdr and NMPS NCO? (GruO 3000.1_)

  Yes

  No

  N/A

• b. Are all NMPS items accounted for and accessible to det members only? (GruO 3000.1_)

  Yes

  No

  N/A

• c. If the detachment has 8mm tapes on hand, has the NMPS NCO conducted annual reconciliations with NMPS? (GruO 3000.1_ requires all 8mm tapes to be returned to NMPS NLT 31 December 2013)

  Yes

  No

  N/A

Summary

• Comments

• Comments

  Drawing

• CBRN DEFENSE
  Functional Area Manager: MCESG CBRN Defense Officer
  DSN 378-0468 - COM 703-432-0468

• Inspection Date

  Date

• Marine being inspected

1. TURNOVER BINDER

• a. Is the turnover binder current and is it maintained IAW GruO 3000.1_? (both hardcopy and electronic)

  Yes

  No

  N/A

• b. Does the binder contain the general and specific sections outlined in chapters 1 and 5 of GruO 3000.1_?

  Yes

  No

  N/A

2. SHELF LIFE INVENTORY REPORT (SLIR)

• a. Do all SLIR "on hand" quantities reflect actual on hand quantities? (GruO 3400.3_, GruO 3000.1_)

  Yes

  No

  N/A

• ◦ Are all lot/serial numbers listed and are they correct?

  Yes

  No

  N/A

• ◦ Is all CBRN equipment serviceable and within the expiration date? (If expired, extension must be on file)

  Yes

  No

  N/A

3. TRAINING

• a. Have all detachment members completed the annual CBRN Defense test and required training? Has all documentation been submitted to the training NCO for entry into the appropriate ITRs? (GruBul 1510)

  Yes

  No

  N/A

• b. Is coordination made with the operations NCO to ensure CBRN scenarios are incorporated into response drills at least once per quarter? (GruO 3400.3_, GruO 1510)

  Yes

  No

  N/A

4. MEDICAL

• a. Are vision correction inserts for gas masks present for all MSGs who wear prescription glasses? (GruO 3400.3_)

  Yes

  No

  N/A

• ◦ If no, has the detcomdr ordered the inserts through MCESG CBRN (via region) as required?

  Yes

  No

  N/A

• b. Are Chemical Antidote Nerve Agent (CANA) injectors inventoried monthly by the detcomdr and one additional Marine? (GruO 3400.3_)

  Yes

  No

  N/A

Summary

• Comments

• Comments

  Drawing

• MORALE WELFARE AND RECREATION
  Functional Area Manager: MCESG SJA and S-3
  DSN 278-4833/4852 - COM 703-784-4833/4852

• Inspection Date

  Date

• Marine being inspected

1. TURNOVER BINDER

• a. Is the turnover binder current and is it maintained IAW GruO 3000.1_? (both hardcopy and electronic)

  Yes

  No

  N/A

• b. Does the binder contain the general and specific sections outlined in chapters 1 and 9 of GruO 3000.1_?

  Yes

  No

  N/A

2. ADMINISTRATION

• a. Is there a letter signed by the Chief of Mission authorizing the dispensing of alcoholic beverages, and is it posted in the bar area? (GruO P7200.1_, GruO 1700.1_)

  Yes

  No

  N/A

• b. Are only personnel 21 years of age and older authorized to purchase, possess, serve, or consume alcohol in the MSGR. Is a notification of this policy posted in the bar area? (GruO 1700.1_)

  Yes

  No

  N/A

• c. Are bar hours of operations posted (1630 – 0300 daily)? (GruO 1700.1_, GruO 3000.1_)

  Yes

  No

  N/A

3. MWR FINANCES

• a. Are the current detcomdr, A/, and MWR NCO listed on the official bank account signature cards? (GruO 3000.1_)

  Yes

  No

  N/A

• b. Does the MWR account have a Federal Employer ID number (US accounts)? (GruO P7200.1_)

  Yes

  No

  N/A

• c. Has the bank been notified in writing that the region CO is the successor in interest to the fund's account if the detachment is deactivated or evacuated? (GruO 7200.1_) (only required for local banks)

  Yes

  No

  N/A

• ◦ If so, has the bank acknowledged receipt of that notification and recognized it?

  Yes

  No

  N/A

• d. Are two signatures on each check? (GruO P7200.1_)

  Yes

  No

  N/A

• e. Are bank statements held for two years? (GruO P7200._)

  Yes

  No

  N/A

• f. Are the bank statements, checkbook, and ledger reconciled monthly? Is a reconciliation sheet signed & dated by the MWR fund manager and detcomdr? (GruO P7200.1_)

  Yes

  No

  N/A

• g. Are all credit purchases (ie. running a tab at the commissary) conducted IAW GruO 7200.1_?

  Yes

  No

  N/A

• ◦ Maintained in a credit purchase log

  Yes

  No

  N/A

• h. Are all funds/checkbook properly stored in a lockable cash box with access limited to the current fund manager and detcomdr? (GruO P7200.1_)

  Yes

  No

  N/A

• i. Was the fund manager changeover completed IAW GruO P7200.1_ and GruO 3000.1_?

  Yes

  No

  N/A

• ◦ Changeover invoice and receipt completed (w/ both fund managers and detcomdr's signature)

  Yes

  No

  N/A

• ◦ Logbook entry made accurately depicting changeover totals (w/ both fund managers and detcomdr's signature)

  Yes

  No

  N/A

• ◦ Internet banking password changed if online banking is conducted

  Yes

  No

  N/A

• j. Is no more than $100 per Marine (according to T/O) on hand for more than three business days (this includes local and US currency combined)? (ie. T/O: 1/11 = $1200 equivalent)

  Yes

  No

  N/A

4. MWR LEDGER

• a. Is the MWR ledger established and maintained IAW GruO P7200.1_, GruO 3000.1_)

  Yes

  No

  N/A

• ◦ Transactions entered within 24 hours

  Yes

  No

  N/A

• ◦ Pages numbered (top right hand corner)

  Yes

  No

  N/A

• ◦ Appropriate headings (GruO P7200.1_ Chapter 5)

  Yes

  No

  N/A

• ◦ First entry on every page, “balance brought forward”

  Yes

  No

  N/A

• ◦ Last entry on every page, “balance carried forward”

  Yes

  No

  N/A

• ◦ Bottom of every page lined out diagonally and initialed

  Yes

  No

  N/A

• ◦ Ledger entry upon changeover of fund manager

  Yes

  No

  N/A

• ◦ Bi-monthly audit ledger entry completed by the detcomdr

  Yes

  No

  N/A

5. VOUCHERS

• a. Are vouchers completed and maintained IAW GruO P7200.1_, GruO 3000.1_)?

  Yes

  No

  N/A

• ◦ Voucher created for each transaction in the ledger?

  Yes

  No

  N/A

• ◦ Vouchers numbered consecutively through CY (1-13, 2-13, etc.)?

  Yes

  No

  N/A

• ◦ Fund manager and detcomdr signed and dated every voucher?

  Yes

  No

  N/A

• ◦ Correction vouchers utilized when necessary?

  Yes

  No

  N/A

• ◦ All vouchers maintained for two years?

  Yes

  No

  N/A

• ◦ Does the voucher include payee signature confirming the amount paid? (bar bills, extraneous sales)

  Yes

  No

  N/A

• ◦ Supporting documentation/receipt attached to voucher w/highlighted (voucher number , fund manager’s initials, date, and amount paid)

  Yes

  No

  N/A

• b. In the absence of a receipt, does the voucher include a statement in lieu of receipt with a signature from the Marine who purchased the item?

  Yes

  No

  N/A

6. CONTROL AND ACCOUNTABILITY OF BEVERAGES

• a. Are closed stock inventories conducted IAW GruO 3000.1_?

  Yes

  No

  N/A

• ◦ Conducted weekly with detcomdr?

  Yes

  No

  N/A

• ◦ Separate line item entry for each item?

  Yes

  No

  N/A

• ◦ Inventories on hand since last inspection?

  Yes

  No

  N/A

• ◦ Properly secured with hard liquor access restricted to detcomdr? (hard liquor can never be "open stock")

  Yes

  No

  N/A

• b. Are function tally sheets completed IAW GruO P7200.1_ and GruO 3000.1_(includes: pre/post inventories and cash counts with third party validation)?

  Yes

  No

  N/A

7. CONTROL AND ACCOUNTABILITY OF EXTRANEOUS SALES

• a. Are sales accompanied by a signed receipt as part of or attached to the voucher? (GruO P7200.1_)

  Yes

  No

  N/A

• b. Are extraneous sales inventories conducted IAW GruO 3000.1_?

  Yes

  No

  N/A

• ◦ Conducted weekly?

  Yes

  No

  N/A

• ◦ Separate line item entry for each item?

  Yes

  No

  N/A

• ◦ Inventories on hand since last inspection?

  Yes

  No

  N/A

• ◦ Properly secured with access restricted to fund manager and detcomdr?

  Yes

  No

  N/A

8. MWR FUND PURCHASES

• a. Has the detachment obtained proper approval for items exceeding the authorized amount? (GruO P7200._) (over $500: requires region approval, over $1000: requires MCESG approval)

  Yes

  No

  N/A

9. MWR TALLY SHEETS

• a. Are all MWR tally sheets maintained IAW GruO P7200.1_?

  Yes

  No

  N/A

• ◦ Tally sheet totaled and issued to the MSG for payment at the end of each month?

  Yes

  No

  N/A

• ◦ Amount due paid by the 5th of each month?

  Yes

  No

  N/A

• ◦ Tally sheet signed by the payee acknowledging amount paid?

  Yes

  No

  N/A

• ◦ Signed tally sheets attached to voucher as supporting documentation?

  Yes

  No

  N/A

Summary

• Comments

• Comments

  Drawing

• MARINE CORPS BALL
  Functional Area Manager: MCESG SJA and S-3
  DSN 278-4833/4852 - COM 703-784-4833/4852

• Inspection Date

  Date

• Marine being inspected

1. TURNOVER BINDER

• a. Is the turnover binder current and is it maintained IAW GruO 3000.1_? (both hardcopy and electronic)

  Yes

  No

  N/A

• b. Does the binder contain the general and specific sections outlined in chapters 1 and 10 of GruO 3000.1_?

  Yes

  No

  N/A

2. ADMINISTRATION

• a. Is the Plan of Action and Milestones (POA&M) being utilized and is the detachment on track to execute the MC Ball as scheduled? (GruO P5060.1_)

  Yes

  No

  N/A

• b. Is the MCESG approved budget spreadsheet being utilized to track all expenses in order to determine ticket price and make payments as required?

  Yes

  No

  N/A

• c. Is the detachment utilizing a logbook/spreadsheet to track ticket sales?

  Yes

  No

  N/A

• d. Has the post contracting office/HR reviewed all Marine Corps Ball related contracts? (GruO P5060.1_)

  Yes

  No

  N/A

• e. Has the detcomdr signed all contracts for the Marine Corps Ball? (GruO P5060.1_)

  Yes

  No

  N/A

• f. Is the detachment rotating the location of the ball as required? (GruO 3000.1_) (max two years at same venue)

  Yes

  No

  N/A

• g. Has an After Action Report (AAR) been created within 30 days of the ball and maintained for a period of 2 years?

  Yes

  No

  N/A

• h. Have all bills been paid within 30 days of the ball? (GruO 3000.1_)

  Yes

  No

  N/A

• ◦ Were sufficient funds on hand to pay all bills associated with the ball on the day of the event?

  Yes

  No

  N/A

Summary

• Comments

• Comments

  Drawing

• FACILITIES
  Functional Area Manager: MCESG S-3
  DSN 278-4852 - COM 703-784-4852

• Inspection Date

  Date

• Marine being inspected

1. TURNOVER BINDER

• a. Is the turnover binder current and is it maintained IAW GruO 3000.1_? (both hardcopy and electronic)

  Yes

  No

  N/A

• b. Does the binder contain the general and specific sections outlined in chapters 1 and 13 of GruO 3000.1_?

  Yes

  No

  N/A

2. MARINE SECURITY GUARD RESIDENCE

• a. Is access to the MSGR restricted to authorized personnel only? (Employees not authorized key/combo access)

  Yes

  No

  N/A

• b. Does the physical security of the MSGR meet all requirements outlined in the 12-FAH and MOA?

  Yes

  No

  N/A

• ◦ Appropriate perimeter security based on current threat to include standoff distance from street

  Yes

  No

  N/A

• ◦ Barred/grilled windows have escape capability (fire escape egress from 2nd deck)

  Yes

  No

  N/A

• ◦ Mylar on all windows

  Yes

  No

  N/A

• ◦ Hardened exterior doors

  Yes

  No

  N/A

• ◦ Windows and doors FE/BR rated for on compound MSGRs

  Yes

  No

  N/A

• ◦ Unicam locks on all exterior doors

  Yes

  No

  N/A

• ◦ Adequate perimeter lighting

  Yes

  No

  N/A

• ◦ Emergency backup power

  Yes

  No

  N/A

• c. Do all MSG bedrooms have adequate blackout curtains? (MOA)

  Yes

  No

  N/A

• d. Has a fire escape plan been established?

  Yes

  No

  N/A

• e. When necessary, is there a 24 hour local guard presence? (12 FAM)

  Yes

  No

  N/A

• f. Does the MSGR have a specified area (i.e. response room) w/ the following:

  Yes

  No

  N/A

• ◦ Reliable communications with post 1 (radio and land line)

  Yes

  No

  N/A

• ◦ Emergency rations and potable water (48 hour supply)

  Yes

  No

  N/A

• ◦ Authorized protective equipment (MPG-120, body armor, helmet, etc.)

  Yes

  No

  N/A

• ◦ Fire fighting equipment (extinguishers) and first aid kit

  Yes

  No

  N/A

• g. Is safety equipment in place on each floor and inspected IAW GruO 3000.1_? (smoke detectors, fire alarms, fire escape ladders, and fire extinguishers)

  Yes

  No

  N/A

• h. Does the MSGR have adequate means to communicate with post 1 and the detcomdr at all times? (primary/ secondary) (GruO 3000.1_)

  Yes

  No

  N/A

• i. Is a visitor logbook utilized to track personnel that visit the MSGR? (GruO 3000.1_)

  Yes

  No

  N/A

• ◦ Does the logbook contain the required headings (Date, Full Name, Nationality, Sponsor, Time-In, Time-Out)?

  Yes

  No

  N/A

• ◦ Are weekly MSGR afterhours checks being conducted by the detcomdr and annotated in red ink?

  Yes

  No

  N/A

• j. Are private areas clearly marked with access restricted to the detcomdr and MSGs? (GruO 3000.1_)

  Yes

  No

  N/A

• k. Does the MSGR NCO track work requests utilizing a work request logbook/tracker, and follow up on the status of repairs through completion? (GruO 3000.1_)

  Yes

  No

  N/A

• l. Are first aid kits placed in common areas, and inventoried semi-annually? (GruO 5100.1_) (Contents commensurate with post medical requirements and must include a tourniquet(s))

  Yes

  No

  N/A

• m. Is furniture serviceable and replaced as required? (P7000.1_, MOA)

  Yes

  No

  N/A

3. DETACHMENT COMMANDERS RESIDENCE

• a. Does the physical security of the detcomdr residence meet all requirements associated with security and habitability, and comparable to equivelant grade mission personnel? (GruO 5100.1_, 12-FAH)

  Yes

  No

  N/A

• b. Is furniture serviceable, replaced as required, and is it comparable to equivelant grade mission personnel?

  Yes

  No

  N/A

4. POST SUPPORT

• a. Are all facilities maintenance requests/repairs and issues addressed and completed in a timely manner?

  Yes

  No

  N/A

Summary

• Comments

• Comments

  Drawing

• VEHICLE ACCOUNTABILITY
  Functional Area Manager: MCESG S-4
  DSN 278-1253 - COM 703-784-1253

• Inspection Date

  Date

• Marine being inspected

1. TURNOVER BINDER

• a. Is the turnover binder current and is it maintained IAW GruO 3000.1_? (both hardcopy and electronic)

  Yes

  No

  N/A

• b. Does the binder contain the general and specific sections outlined in chapters 1 and 4 of GruO 3000.1_?

  Yes

  No

  N/A

2. REQUIRED EQUIPMENT

• a. Does each vehicle contain? (GruO 3000.1_)

• ◦ At least (1) fire extinguisher (inspected annually by GSO)

  Yes

  No

  N/A

• ◦ Spare tire w/tire iron and jack

  Yes

  No

  N/A

• ◦ Jumper cables

  Yes

  No

  N/A

• ◦ GPS with key locations pre-loaded (If available for use in country)

  Yes

  No

  N/A

• b. Does each vehicle have a binder with the proper contents? (GruO 3000.1_)

• ◦ Map with directions to key locations (response routes, checkpoints, medical facilities, police stations, MSGR, Chancery, detcomdrs residence, safe areas) (GPS does not take the place of this requirement)

  Yes

  No

  N/A

• ◦ Blank Marine Corps accident report form (SF 91) with instructions (GruO 3000.1_)

  Yes

  No

  N/A

• ◦ Blank third party liability waivers and a copy of the signed waiver for all guests that have ridden in the MSG vehicle for the past year (GruO 3000.1_) (original waivers must remain in the turnover binder)

  Yes

  No

  N/A

• ◦ Proof of insurance card (GruO 3000.1_, MOA)

  Yes

  No

  N/A

• ◦ List of off limits establishments (reviewed by current RSO and detcomdr)

  Yes

  No

  N/A

• c. Does each vehicle glove compartment contain the proper contents? (GruO 3000.1_)

• ◦ Flashlight w/extra batteries

  Yes

  No

  N/A

• ◦ Instruction covering what to do if involved in an accident (both local language and English)

  Yes

  No

  N/A

• ◦ Digital Camera

  Yes

  No

  N/A

• d. Does each vehicle contain a safety box with the proper contents? (GruO 3000.1_)

• ◦ Flashlight w/extra batteries

  Yes

  No

  N/A

• ◦ Box of Chem-lights

  Yes

  No

  N/A

• ◦ Road guard vest

  Yes

  No

  N/A

• ◦ Hazard Triangle

  Yes

  No

  N/A

• ◦ First Aid Kit w/tourniquet (kit large enough to support vehicle occupancy)

  Yes

  No

  N/A

• ◦ Pair of pliers

  Yes

  No

  N/A

• ◦ Screw Driver

  Yes

  No

  N/A

• e. Are the safety box contents inventoried monthly by the current Vehicle NCO? (GruO 3000.1_)

  Yes

  No

  N/A

3. ADMINISTRATION

• a. Is the driver trip ticket properly filled out, maintained, and OF-108 initialed by the detcomdr weekly? (GruO 3000.1_)

  Yes

  No

  N/A

• ◦ Does the driver fill out the daily PMCS checklist (to include fuel added) as required?

  Yes

  No

  N/A

• b. Does the vehicle NCO conduct weekly PMCS checks on all detachment vehicles? (GruO 3000.1_)

  Yes

  No

  N/A

• c. Does the vehicle NCO perform quarterly counseling's on all detachment drivers? (GruO 3000.1_)

  Yes

  No

  N/A

• d. Does the vehicle NCO/detachment commander coordinate all vehicle maintenance issues with the GSO/motor pool prior to maintenance being conducted? (GruO 3000.1_)

  Yes

  No

  N/A

• e. Is fuel consumption being tracked and reconciled with the detcomdr monthly? (GruO 3000.1_)

  Yes

  No

  N/A

• f. Are the detachment vehicles operational?

  Yes

  No

  N/A

Summary

• Comments

• Comments

  Drawing

• MESS
  Functional Area Manager: MCESG SJA and S-3
  DSN 278-4833/4852 - COM 703-784-4833/4852

• Inspection Date

  Date

• Marine being inspected

1. TURNOVER BINDER

• a. Is the turnover binder current and is it maintained IAW GruO 3000.1_? (both hardcopy and electronic)

  Yes

  No

  N/A

• b. Does the binder contain the general and specific sections outlined in chapters 1 and 8 of GruO 3000.1_?

  Yes

  No

  N/A

2. MESS FINANCES

• a. Are the current detcomdr, A/, and mess NCO listed on the official bank account signature cards? (GruO 3000.1_)

  Yes

  No

  N/A

• b. Does the mess account have a Federal Employer ID number (US accounts)? (GruO P7200.1_)

  Yes

  No

  N/A

• c. Has the bank been notified in writing that the region CO is the successor in interest to the fund's account if the detachment is deactivated or evacuated? (GruO 7200.1_) (only required for local banks)

  Yes

  No

  N/A

• ◦ If so, has the bank acknowledged receipt of that notification and recognized it?

  Yes

  No

  N/A

• d. Are two signatures on each check? (GruO P7200.1_)

  Yes

  No

  N/A

• e. Are bank statements held for two years? (GruO P7200._)

  Yes

  No

  N/A

• f. Are the bank statements, checkbook, and ledger reconciled monthly? Is a reconciliation sheet signed & dated by the mess fund manager and detcomdr? (GruO P7200.1_)

  Yes

  No

  N/A

• g. Are all credit purchases (ie. running a tab at the commissary) conducted IAW GruO 7200.1_?

  Yes

  No

  N/A

• ◦ Maintained in a credit purchase log

  Yes

  No

  N/A

• h. Are all funds/checkbook properly stored in a lockable cash box with access limited to the current fund manager and detcomdr? (GruO P7200.1_)

  Yes

  No

  N/A

• i. Was the fund manager changeover completed IAW GruO P7200.1_ and GruO 3000.1_?

  Yes

  No

  N/A

• ◦ Changeover invoice and receipt completed (w/ both fund managers and detcomdr's signature)

  Yes

  No

  N/A

• ◦ Logbook entry made depicting changeover totals (w/ both fund managers and detcomdr's signature)

  Yes

  No

  N/A

• ◦ Internet banking password changed if online banking is conducted

  Yes

  No

  N/A

• j. Is no more than $100 per Marine (according to T/O) on hand for more than three business days (this includes local and US currency combined)? (ie. T/O: 1/11 = $1200 equivalent)

  Yes

  No

  N/A

3. MESS LEDGER

• a. Is the mess ledger established and maintained IAW GruO P7200.1_, GruO 3000.1_)

  Yes

  No

  N/A

• ◦ Transactions entered within 24 hours

  Yes

  No

  N/A

• ◦ Pages numbered (top right hand corner)

  Yes

  No

  N/A

• ◦ Appropriate headings (GruO P7200.1_ Chapter 5)

  Yes

  No

  N/A

• ◦ First entry on every page, “balance brought forward”

  Yes

  No

  N/A

• ◦ Last entry on every page, “balance carried forward”

  Yes

  No

  N/A

• ◦ Bottom of every page lined out diagonally and initialed

  Yes

  No

  N/A

• ◦ Ledger entry upon changeover of fund manager

  Yes

  No

  N/A

• ◦ Bi-monthly audit ledger entry completed by the detcomdr

  Yes

  No

  N/A

4. VOUCHERS

• a. Are vouchers completed and maintained IAW GruO P7200.1_, GruO 3000.1_)?

  Yes

  No

  N/A

• ◦ Voucher created for each transaction in the ledger?

  Yes

  No

  N/A

• ◦ Vouchers numbered consecutively through CY (1-13, 2-13, etc.)?

  Yes

  No

  N/A

• ◦ Fund manager and detcomdr signed and dated every voucher?

  Yes

  No

  N/A

• ◦ Correction vouchers utilized when necessary?

  Yes

  No

  N/A

• ◦ All vouchers maintained for two years?

  Yes

  No

  N/A

• ◦ When applicable, does the voucher include payee/recipient signature confirming the amount paid? (employee salary, mess bills, refunds, etc.)

  Yes

  No

  N/A

• ◦ Supporting documentation/receipt attached to voucher w/highlighted (voucher number , fund manager’s initials, date, and amount paid)

  Yes

  No

  N/A

• b. In the absence of a receipt, does the voucher include a statement in lieu of receipt with a signature from the Marine who purchased the item?

  Yes

  No

  N/A

5. MESS BILLS

• a. Are all mess bills computed IAW GruO P3000.1_?

  Yes

  No

  N/A

• ◦ Cost to feed worksheet utilized to compute amount due?

  Yes

  No

  N/A

• ◦ The amount due does not exceed the individual BAS/COLA?

  Yes

  No

  N/A

• ◦ Amount due paid by the 5th of each month?

  Yes

  No

  N/A

• ◦ Mess bill signed by the payee acknowledging amount paid?

  Yes

  No

  N/A

• ◦ Signed and dated mess bills (w/copies of checks) attached to voucher as supporting documentation?

  Yes

  No

  N/A

6. CONTROL AND ACCOUNTABILITY OF CLOSED STOCK

• a. Is the closed stock maintained IAW GruO 3000.1_?

  Yes

  No

  N/A

• ◦ Inventories conducted weekly?

  Yes

  No

  N/A

• ◦ Separate line item entry for each item?

  Yes

  No

  N/A

• ◦ Inventories on hand since last inspection?

  Yes

  No

  N/A

• ◦ Properly secured with access restricted to fund manager and detcomdr?

  Yes

  No

  N/A

• ◦ Consists of water and a variety of foods to provide a healthy and well balanced diet for 30 days? (not solely MRE's)

  Yes

  No

  N/A

• ◦ Expiration date inspected to avoid food and MRE spoilage?

  Yes

  No

  N/A

7. LOCAL EMPLOYEES

• a. Are written contracts for local employees IAW GruO P7200.1_?

  Yes

  No

  N/A

• ◦ Length no more than one year?

  Yes

  No

  N/A

• ◦ Written in both English and the employee/host country language? (or waiver on hand)

  Yes

  No

  N/A

• ◦ Defines clear grounds for dismissal?

  Yes

  No

  N/A

• ◦ Outlines medical coverage, bonus, and advance pay; and, is there a section that explains leave, retirement, and severance pay for employees? (Host Country Labor Laws)

  Yes

  No

  N/A

• ◦ Bottom of each page initialed by the employee and the last page signed by the employee and each MSG?

  Yes

  No

  N/A

• b. Are all contracts (to include the original signed contract) on hand for all current employees?

  Yes

  No

  N/A

• c. Does the detachment use an LES for tracking employee pay and leave? (GruO P7200.1_ and GruO 3000.1_)

  Yes

  No

  N/A

• d. Are there sufficient funds set aside to pay current severance/retirement owed? (GruO P7200.1_)

  Yes

  No

  N/A

• e. Have annual physicals for all employees been conducted and reviewed by post medical IAW GruO 3000.1_?

  Yes

  No

  N/A

• ◦ Chest x-ray for TB, HIV, blood, urine, and stool tests

  Yes

  No

  N/A

• ◦ Have the results been reviewed and signed by post medical certifying the employee as fit for duty?

  Yes

  No

  N/A

• ◦ Has the Mess NCO ensured that all employee medical records are maintained by the employee?

  Yes

  No

  N/A

• f. Are local police checks on hand for all employees? (completed by the RSO every five years) (GruO 3000.1_)

  Yes

  No

  N/A

• g. Is all former employees documentation maintained for five years after the employees last day of work, and is the justification/reason for termination on hand?

  Yes

  No

  N/A

8. MESS OPERATING AREAS

• a. Is the mess area in a high state of police? (GruO 3000.1_)

  Yes

  No

  N/A

• b. Is a fire extinguisher and first aid kit located in the kitchen? (GruO 3000.1_)

  Yes

  No

  N/A

• c. Are menus posted? (GruO 3000.1_)

  Yes

  No

  N/A

• d. Does the Mess NCO periodically observe the preparation of meals to ensure cook is taking proper sanitary precautions? (GruO 3000.1_)

  Yes

  No

  N/A

Summary

• Comments

• Comments

  Drawing

• CLASSIFIED MATERIAL
  Functional Area Manager: MCESG Security Manager
  DSN 278-2567 - COM 703-784-2567

• Inspection Date

  Date

• Marine being inspected

1. CLASSIFIED MATERIAL

• a. Is all classified material maintained by the detachment inventoried daily? (BnO 5510.3)

  Yes

  No

  N/A

• b. Are combo cards classified by the RSO; and properly controlled by the detcomdr? (BnO 5510.3)

  Yes

  No

  N/A

• c. Does the Post 1 safe have a copy of the MSGR response room safe combo in a sealed envelope and is the envelope accounted for during each shift change? (GruO P3501.1_)

  Yes

  No

  N/A

• d. On a semi-annual basis (between SAIs) has the detcomdr verified (through the RSO) the requirement to maintain all classified documents held by the detachment? (BnO 5510.3C)

  Yes

  No

  N/A

• e. Are classified documents properly marked? (classification, de-classification, portion markings, DTG, Page number, control number, cable number, originator, subject)? (BnO 5510.3C, SECNAV M-5510.36)

  Yes

  No

  N/A

• f. Are SFs 703, 704, and 705 cover sheets on hand and utilized when classified documents are removed from secure storage? (SECNAV M-5510.36)

  Yes

  No

  N/A

2. LOGBOOK

• a. Is the classified logbook serviceable and maintained IAW BnO 5510.3C?

  Yes

  No

  N/A

• ◦ Contains the appropriate headings? (DTG/Date, Date Received, Control Number, number of pages, Cable Number, Classification, Originator, Subject, Disposition, Date destroyed, Signature x2)

  Yes

  No

  N/A

• b. Was a joint inventory conducted in conjunction with detcomdr turnover and was the appropriate entry entered into the classified logbook? (BnO 5510.3C)

  Yes

  No

  N/A

• c. Is the destruction of classified material properly conducted and acknowledged by two signatures in the classified material logbook? (BnO 5510.3C)

  Yes

  No

  N/A

• d. Are all items carried forward annually (calendar year) and annotated properly? (BnO 5510.3C)

  Yes

  No

  N/A

3. EQUIPMENT

• a. Are only GSA approved security containers (with GSA label affixed on the front of the top drawer) used for storage of classified material? (SECNAV M-5510.36 10-2)

  Yes

  No

  N/A

• b. Are all security container combinations changed IAW BnO 5510.3C and SECNAV M-5510.36?

  Yes

  No

  N/A

• ◦ When the container is first put into use?

  Yes

  No

  N/A

• ◦ Annually by individuals who are authorized to change the combinitaion and possess the appropriate clearance?

  Yes

  No

  N/A

• ◦ When a container has been subjected to compromise?

  Yes

  No

  N/A

• c. Is an SF 700 affixed inside each detachment security container and is it completed IAW SECNAV M-5510.36?

  Yes

  No

  N/A

• d. Is an SF 702 filled out properly for all security containers IAW SECNAV M-5510.36? (maintained on file for two years)

  Yes

  No

  N/A

Summary

• Comments

• Comments

  Drawing

• ADMINISTRATION
  Functional Area Manager: Adjutant
  DSN 278-4793 - COM 703-784-4793

• Inspection Date

  Date

• Marine being inspected

1. ADMINISTRATION TURNOVER BINDER

• a. Is the turnover binder current and is it maintained IAW GruO 3000.1_? (both hardcopy and electronic)

  Yes

  No

  N/A

• b. Does the binder contain the general and specific sections outlined in chapters 1 and 11 of GruO 3000.1_?

  Yes

  No

  N/A

2. DETACHMENT COMMANDER TURNOVER BINDER

• a. Is the turnover binder current and is it maintained IAW GruO 3000.1_? (both hardcopy and electronic)

  Yes

  No

  N/A

• b. Does the detcomdr turnover binder contain the following:

  Yes

  No

  N/A

• ◦ Table of contents

  Yes

  No

  N/A

• ◦ Copy of all appointment and acceptance letters

  Yes

  No

  N/A

• ◦ Points of Contact

  Yes

  No

  N/A

• ◦ Desktop procedures w/detailed task list (daily, weekly, etc.)

  Yes

  No

  N/A

• ◦ Joint detcomdr turnover (signed by both incoming and outgoing)

  Yes

  No

  N/A

• ◦ Copy of last two SAI reports

  Yes

  No

  N/A

3. DIRECTIVES MANAGEMENT

• a. Are all required detachment orders and bulletins on hand and in correct format? (MCO 5215.1K, GruO P5000.1_)

  Yes

  No

  N/A

• ◦ DetO 1050 (Leave and Liberty)

  Yes

  No

  N/A

• ◦ DetO 1510.1 (MOT/FOT)

  Yes

  No

  N/A

• ◦ DetO 1510.2 (FAMFIRE/Range Procedures)

  Yes

  No

  N/A

• ◦ DetO 1600 (Promulgation of Guard Orders)

  Yes

  No

  N/A

• ◦ DetO 5605 (Distribution of Detachment Directives)

  Yes

  No

  N/A

• ◦ DetO 11101 (MSGR Regulations)

  Yes

  No

  N/A

• ◦ DetO 11200.1 (SPE in MSGR)

  Yes

  No

  N/A

• ◦ DetBul 1306 (Assignment of Additional Duties)

  Yes

  No

  N/A

• ◦ DetBul 1510 (Quarterly Training Schedule)

  Yes

  No

  N/A

• ◦ DetBul 1601 (Watch/Duty Assignments)

  Yes

  No

  N/A

• ◦ DetBul 5215 (Quarterly list of Effective Directives)

  Yes

  No

  N/A

• b. Does the detachment maintain an Official File copy and Master Directives copy (electronic or hard copy) for all detachment orders and bulletins? (SECNAV M5210.2)

  Yes

  No

  N/A

• c. Is the detachment updating and signing all NAVMC 10974 (Directives Review Cards) ? (MCO 5215.1K)

  Yes

  No

  N/A

• d. Are detachment directives being reviewed annually to validate currency and compliance with Marine Corps, MCESG, and region policy? (MCO 5215.1K)

  Yes

  No

  N/A

• e. Are directives cancelled properly? (Official File copy lined out diagonally, signed and dated, and filed in the appropriate SSIC)

  Yes

  No

  N/A

4. SSIC FILES

• a. Is all correspondence filed correctly (electronic or hard copy)? (SECNAVINST 5212.5,GruO P5000.1)

  Yes

  No

  N/A

• ◦ Filed by SSIC?

  Yes

  No

  N/A

• ◦ Filed in chronological order? (Newest to oldest)

  Yes

  No

  N/A

• ◦ SSIC files labeled correctly?

  Yes

  No

  N/A

• ◦ Files opened and closed correctly? (Calendar/Fiscal Year)

  Yes

  No

  N/A

• ◦ Files maintained for the proper duration of time? (2 years/3 years (Fiscal))

  Yes

  No

  N/A

• ◦ Files closed when exceeding 3/4 of an inch (hard copy only)?

  Yes

  No

  N/A

5. TEMPORARY PERSONNEL FOLDERS

• a. Are each Marines Temporary Personnel Folders (TPFs) maintained IAW GruO P5000.1_ containing the following:

  Yes

  No

  N/A

• ◦ Orders (PCS, TAD, leave, etc.)

  Yes

  No

  N/A

• ◦ Leave and Earning Statements(LES). (Audited and signed by detcomdr and MSG monthly)

  Yes

  No

  N/A

• ◦ Correspondence (NOK letter, medical release form, internet user agreement, orders review, etc.)

  Yes

  No

  N/A

• ◦ Copy of current SGLI, RED, and BIR. (Audited and signed by detcomdr and MSG as required)

  Yes

  No

  N/A

• ◦ Current Career Planning Contact Record.

  Yes

  No

  N/A

• ◦ Current Record Of Service (ROS) (Cpl and below only).

  Yes

  No

  N/A

• ◦ Current awards page from MOL (all Letters of Continuity should be included in this section)

  Yes

  No

  N/A

• ◦ Copy of current Page 11 and 12 of SRB.

  Yes

  No

  N/A

• ◦ Performance evaluation counselings IAW IRAM (do not include fitreps). (All counselings should be removed prior to MSG departing post unless counseling pertains to administrative/disciplinary action or BAT entry)

  Yes

  No

  N/A

• ◦ Completed Join Checklist.

  Yes

  No

  N/A

• ◦ NAVMC 1172 DEERS enrollment form (if applicable).

  Yes

  No

  N/A

• b. Are TPFs maintained in a security container with access restricted to the detcomdr and Admin NCO?

  Yes

  No

  N/A

6. SUBSTANCE ABUSE

• a. Does the detcomdr have written procedures in place and can he explain the entire urinalysis process? (administration, collection, shipping, results)

  Yes

  No

  N/A

• ◦ Can the detcomdr access all references and systems required to conduct a urinalysis? (DPT-Lite, Orders)

  Yes

  No

  N/A

• b. Are urinalysis tests being conducted IAW GruO 5300.12_ and are all supporting documents on hand?

  Yes

  No

  N/A

• ◦ Appointment Letters (SACO, urinalysis coordinator and observers)

  Yes

  No

  N/A

• ◦ Urinalysis paperwork

  Yes

  No

  N/A

• ◦ Shipping documentation

  Yes

  No

  N/A

• ◦ Copy of all message traffic

  Yes

  No

  N/A

• ◦ Results from the Navy Screening Lab

  Yes

  No

  N/A

• c. Does the detachment have sufficient urinalysis supplies on hand? (MCO P5300.12_)

  Yes

  No

  N/A

• ◦ Are supplies maintained in a secure location with access limited to the urinalysis coordinator?

  Yes

  No

  N/A

7. LEGAL

• a. Does the detachment have access to the Investigations SmartPack on the MCESG Legal MCEITS page?

  Yes

  No

  N/A

• b. Does the detachment have all required legal publications (hard copy or electronic)? (GruO P5800.2_)

  Yes

  No

  N/A

• ◦ Manual for Courts-Martial (MCM)

  Yes

  No

  N/A

• ◦ Judge Advocate Manual (JAGMAN) (MCO P5800.7_)

  Yes

  No

  N/A

• ◦ Legal Administration Manual (MCO P5800.16_)

  Yes

  No

  N/A

• ◦ Article 31B Rights waiver

  Yes

  No

  N/A

• c. Can the detcomdr explain the procedures to follow when conducting searches? (GruO P5800.2_) (Only Region/MCESG CO can authorize)

  Yes

  No

  N/A

• ◦ Is the detcomdr familiar with the three types of searches?

  Yes

  No

  N/A

• d. Can the detcomdr explain the procedures for conducting a Preliminary Inquiry? (GruO P5800.2_)

  Yes

  No

  N/A

• e. Can the detcomdr explain when a "Line of Duty/Misconduct" determination is required? (GruO P5800.2_)

  Yes

  No

  N/A

8. SAFETY AND REQUIRED REPORTS

• a. If a Marine is injured, are required safety messages/reports submitted IAW GruO 5100.1_?

  Yes

  No

  N/A

• b. Can the detcomdr explain the purpose and submission requirements for the following reports:

  Yes

  No

  N/A

• ◦ Operational Incident report (OIR)

  Yes

  No

  N/A

• ◦ Region Commanders Critical Information Requirements (CCIR's)

  Yes

  No

  N/A

• ◦ Ground Mishap report

  Yes

  No

  N/A

9. CONTACT REPORTING

• a. Are contact reports submitted IAW GruO 5370.3_?

  Yes

  No

  N/A

• b. Is the detcomdr maintaining either a hard or electronic copy (PDF) of all contact reports for current MSGs? (GruO 5370.3_)

  Yes

  No

  N/A

• c. Upon check-in, has each Marine confirmed via signature that they have read and understand the contact reporting procedures? (GruO 5370.3_)

  Yes

  No

  N/A

10. CONINUOUS EVALUATION PROGRAM (CEP)

• a. Can the detcomdr describe the BATs process? (GruO 5510.5_)

  Yes

  No

  N/A

• b. Are all BATs completed IAW GruO 5510.5_?

  Yes

  No

  N/A

• ◦ Completed Quarterly and upon transfer of each MSG and detcomdr?

  Yes

  No

  N/A

• ◦ “Yes” responses: include explanation in comments section?

  Yes

  No

  N/A

• ◦ Includes DC post assignment recommendation w/explanation in comments section?

  Yes

  No

  N/A

• ◦ Uploaded to MCEITS and hard copy destroyed?

  Yes

  No

  N/A

11. MEDICAL

• a. Are all medical/dental records maintained by either the detcomdr or post medical IAW GruO P6000.2_?

  Yes

  No

  N/A

• b. Has each Marine and their family members checked in with the post medical and has the post medical staff reviewed/maintained all shot records. (GruO P6000.2_)

  Yes

  No

  N/A

• c. Is the detcomdr familiar with the HIV testing requirements and procedures outlined in GruO P6000.3_

  Yes

  No

  N/A

• ◦ Are all MSG's current? (Required every 2 years at a minimum)

  Yes

  No

  N/A

• d. Can the detcomdr explain the medical evacuation/travel procedures IAW GruO P6000.2_?

  Yes

  No

  N/A

Summary

• Comments

• Comments

  Drawing

• FISCAL
  Functional Area Manager: MCESG Comptroller
  DSN 378-0347 - COM 703-432-0347

• Inspection Date

  Date

• Marine being inspected

1. FISCAL BINDER

• a. Does the detcomdr maintain a fiscal binder containing all required sections outlined in GruO P7000.1_?

  Yes

  No

  N/A

• ◦ Primary duties

  Yes

  No

  N/A

• ◦ Fiscal POC information

  Yes

  No

  N/A

• ◦ Advice of Allotments (AoA’s)

  Yes

  No

  N/A

• ◦ Previous detachment budgets (locator sheet authorized)

  Yes

  No

  N/A

• ◦ Previous Mid-Year Review (MYR) submissions

  Yes

  No

  N/A

• ◦ Requests for additional funds

  Yes

  No

  N/A

• ◦ End of Year information

  Yes

  No

  N/A

• ◦ Correspondence/Guidance

  Yes

  No

  N/A

• ◦ Obligation reports (COAST 60 and 62 reports)

  Yes

  No

  N/A

• ◦ Lease information (MSGR and detcomdr residence)

  Yes

  No

  N/A

• ◦ Utilities (all MSGR/detcomdr bills)

  Yes

  No

  N/A

• ◦ Transportation (driver support, time and attendance, fuel, etc.)

  Yes

  No

  N/A

• ◦ Office supplies

  Yes

  No

  N/A

• ◦ Communications equipment/services (phone bills, MSG reimbursement)

  Yes

  No

  N/A

• ◦ Language training

  Yes

  No

  N/A

• ◦ Employee physicals

  Yes

  No

  N/A

• ◦ Miscellaneous (include MCCS procedures, requests, receipts)

  Yes

  No

  N/A

2. ADMINISTRATION

• a. Does the detcomdr have access to COAST? (GruO P7000.1_)

  Yes

  No

  N/A

• b. Does the detcomdr authorize all funds from the 5732 account (for all non-recurring bills) prior to funds being obligated by post Budget and Fiscal section (B&F)? (GruO P7000.1_)(Stamped, signed, email approval, etc.)

  Yes

  No

  N/A

• c. Does every 5732 expenditure on the COAST 62 report have the appropriate supporting documentation to verify the amount paid? Have expenditures posted under the appropriate sub-object code? (GruO P7000.1_)

  Yes

  No

  N/A

• d. Does the detcomdr conduct monthly reconciliations with post B&F, comparing authorized expenses with the COAST 62 report? (GruO P7000.1_)

  Yes

  No

  N/A

• e. Does the detcomdr conduct an Un-Liquidated Obligations (ULO) validation quarterly and are funds de-obligated accordingly? (GruO P7000.1_)

  Yes

  No

  N/A

• f. Is every petty cash transaction being tracked and filed appropriately by the detcomdr? (GruO P7000.1_)

  Yes

  No

  N/A

• ◦ Does the 62 report include a description of the item purchased vice listing "Petty Cash" only?

  Yes

  No

  N/A

3. MCCS

• a. Are MCCS funds utilized in compliance with MCO P1700.27B and GruO P7000.1E?

  Yes

  No

  N/A

• b. Does the detcomdr have all requests/receipts for MCCS funds executed for the past three years? (GruO P7000.1_)

  Yes

  No

  N/A

• ◦ Were all receipts submitted to the MCESG Comptroller within 10 days?

  Yes

  No

  N/A

• ◦ Are all receipt totals converted into USD currency prior to Submission?

  Yes

  No

  N/A

• ◦ If receipts cannot be located or were impractical to obtain has a Statement in Lieu of receipt been sent?

  Yes

  No

  N/A

• c. Is the MCCS debit card/check book maintained with access restricted to the detcomdr? (GruO P7000.1_)

  Yes

  No

  N/A

Summary

• Comments

• Comments

  Drawing

Evaluation and Performance

• Daily Performance

• Morale/Esprit de corps

Priority Issues

• Priority I (Mission Critical). Priority I issues address vulnerabilities that affect mission accomplishment. If left unresolved, these issues may lead to mission failure. Examples include, but are not limited to, the following:
  
  (1) Shortage of, outdated, or unserviceable ammunition.
  (2) Insufficient or inoperable weapons as established by (5 FAH).
  (3) Inoperable security equipment.
  (4) Embassy security vulnerabilities/gaps that compromises the Marines ability to execute their primary or secondary mission. (RSO policy, LGF issues, cameras, sensors, alarms, barriers, etc.)
  (5) GWLF in excess of 50 hours per week for more than one movement cycle.
  (6) Housing that is unsafe or uninhabitable (per the MOA, 12 FAH/FAM, and 6 FAM).

• Priority II (Mission Enhancing). Priority II issues directly affect the detachment’s ability to accomplish its mission. If left unresolved, these issues may degrade, but not prevent mission accomplishment. Examples include, but are not limited to, the following:
  
  (1) GWLF between 42-50 hours per week for more than one movement cycle.
  (2) Inadequate housing (habitability requirements).
  (3) Unacceptable response time (more than 1 hour).
  (4) Insufficient driver support for detachments that have no other feasible alternative transportation (taxi, subway, bus, bike) and whose MSGR is located more than three miles from the embassy.
  (5) Inadequate security provided for the MSGR, Post 1 or embassy compound in accordance with the 12 FAH-5 or Physical Security Standards Handbook.

• Priority Issues (Submit Issue via ClassNet)

Priority Issue

• Priority Issue Number (Reg X (001-YY))

Comments and Observations

• Marine Support

• Post Support

Inspection Report

• 1. Mission Capable
  2. Mission Capable with Discrepancies
  3. Mission Capable with Findings
  a. Finding. A significant problem within the command that detracts from the unit’s readiness or mission accomplishment. Findings may involve or could lead to fraud, waste or abuse; involve issues of health, morale, or welfare of the unit’s Marines; or significantly deviates from higher headquarters policies and procedures. Automatic findings are as follows:
  1. Failure to conduct MOT/FOT certification/recertification as required.
  2. Failure to maintain FAMFIRE requirements for all Marines assigned to the detachment during the inspection period.
  3. Failure to correct a discrepancy from the previous inspection.
  4. Non Mission Capable

• I find that this detachment is

  Mission Capable

  Mission Capable with Discrepancies

  Mission Capable with Findings

  Non Mission Capable

• Post T/O Validation Report

  Media

• Inspecting Officer Signature

  Sign