Ship Arrival Checklist

• Vessel Name

• Conducted on

  Date

• Prepared by

• Location
  Address

Navigation and communication

• Communicate with port authorities for any local information

  Done

  Not Yet Done

  Not Applicable

• Plan checkpoints so position can be checked with radar, echo sounder or sight / bearing.

  Done

  Not Yet Done

  Not Applicable

• Note congested areas, restricted areas and underlying obstructions

  Done

  Not Yet Done

  Not Applicable

• Document local traffic reporting regulations, checkpoints and radio frequencies for traffic coordination

  Done

  Not Yet Done

  Not Applicable

• If necessary, report security status, number of persons aboard, fuel, water, oil, cargo, passengers, tonnage, destination, owners info, agent info, date of departure of last port call, official numbers and call sign.

  Done

  Not Yet Done

  Not Applicable

• Discuss potential security issues with crew in pre-arrival meeting

  Done

  Not Yet Done

  Not Applicable

• Review all publications and charts for the port

  Done

  Not Yet Done

  Not Applicable

• ISPS compliant ports, vessel security status and previous ten port calls will be required.

  Done

  Not Yet Done

  Not Applicable

• Check bridge electronics, including echo sounder

  Done

  Not Yet Done

  Not Applicable

• Test inter-ship communications, make contact with engine room

  Done

  Not Yet Done

  Not Applicable

• Check running lights and day shapes

  Done

  Not Yet Done

  Not Applicable

• Hoist appropriate flags

  Done

  Not Yet Done

  Not Applicable

• Use radar/ AIS system to calculate safe distances from other vessels using anchorages

  Done

  Not Yet Done

  Not Applicable

• Have a plan for potential wind, current changes

  Done

  Not Yet Done

  Not Applicable

• Verify communications with deck

  Done

  Not Yet Done

  Not Applicable

• Maintain radio watch on port/ safety frequencies

  Done

  Not Yet Done

  Not Applicable

Documentation

• All documents for port call to be stamped with ship’s official stamp and signed by the Master

  Done

  Not Yet Done

  Not Applicable

• List of personal items to be signed by the individuals

  Done

  Not Yet Done

  Not Applicable

• Additional documents typically required by the port:

• Crew list

  Done

  Not Yet Done

  Not Applicable

• Ship’s particulars

  Done

  Not Yet Done

  Not Applicable

• Ship stores

  Done

  Not Yet Done

  Not Applicable

• Previous Port Clearance Papers

  Done

  Not Yet Done

  Not Applicable

• Medical Inventory

  Done

  Not Yet Done

  Not Applicable

• Declaration of Security

  Done

  Not Yet Done

  Not Applicable

• Previous 10 port calls list

  Done

  Not Yet Done

  Not Applicable

• Unmanifested cargo

  Done

  Not Yet Done

  Not Applicable

• Cargo Nil list

  Done

  Not Yet Done

  Not Applicable

• Vaccination list

  Done

  Not Yet Done

  Not Applicable

• Personal items list for each person aboard

  Done

  Not Yet Done

  Not Applicable

Steering and propulsion

• Test steering gear (SOLAS ChV Reg 26 Pt 1-2)

  Done

  Not Yet Done

  Not Applicable

• Anchor gear in good working order

  Done

  Not Yet Done

  Not Applicable

• Turn on steering system and test rudders and rudder angle indicator

  Done

  Not Yet Done

  Not Applicable

• Once bow thruster is started, rotate the head and test the clutch/ throttle

  Done

  Not Yet Done

  Not Applicable

Safety

• Check vessel perimeter to ensure mooring lines, cables, straps in position and secured

  Done

  Not Yet Done

  Not Applicable

• Survey gear properly stowed

  Done

  Not Yet Done

  Not Applicable

• Main engine gear boxes working properly

  Done

  Not Yet Done

  Not Applicable

• Secure loose objects on bridge

  Done

  Not Yet Done

  Not Applicable

Crew

• Brief crew so all understand their duties during mooring operations

  Done

  Not Yet Done

  Not Applicable

• Personnel station at positions and in proper PPE

  Done

  Not Yet Done

  Not Applicable

• Advise personnel what to look for and who to notify in case of suspicious activity

  Done

  Not Yet Done

  Not Applicable

Pilot

• Complete JSA for vessel to vessel transfer

  Done

  Not Yet Done

  Not Applicable

• Contact approaching pilot and negotiate boarding procedures

  Done

  Not Yet Done

  Not Applicable

• Have vessel crew stand by to assist

  Done

  Not Yet Done

  Not Applicable

• Crewman to escort pilot to bridge

  Done

  Not Yet Done

  Not Applicable

• Ask pilot about any recommended precautions to be taken ashore, security issued in port, local ordinances or curfews

  Done

  Not Yet Done

  Not Applicable

• Crewman to escort pilot off bridge to disembark

  Done

  Not Yet Done

  Not Applicable

Secured along side

• Secure bow thruster and steering

  Done

  Not Yet Done

  Not Applicable

• Notify engineering when ready to secure engines

  Done

  Not Yet Done

  Not Applicable

• Switch radar to stand by

  Done

  Not Yet Done

  Not Applicable

• Secure running lights

  Done

  Not Yet Done

  Not Applicable

• Turn radios to proper channel to monitor communications with port authorities

  Done

  Not Yet Done

  Not Applicable

• Deploy gangway securely with safety net in place

  Done

  Not Yet Done

  Not Applicable

• Post gangway watch with sign in log

  Done

  Not Yet Done

  Not Applicable

• Post additional security as needed

  Done

  Not Yet Done

  Not Applicable

Completion

• Comments

• Name and Signature

  Sign