Site Report

• Front Elevation

  Media

• Property Name

• Site Address
  Address

• Project Reference Number:

• Contractor

• Weather at time of visit

• Visit Date

  Date

• Who was on site?

• Prepared by

• Were you able to gain safe access to the property?

  Yes

  No

  N/A

• Why could you not access the site?

• Is the property clean, tidy & safe?

  Yes

  No

  N/A

• Contractor to make arrangements to clean down the site to ensure safe access during works.

Site Control

• Hazard board and signage up-to date

  Yes

  No

  N/A

• Contractor to make arrangements to update the hazard board and signage.

• Safety inductions in place

  Yes

  No

  N/A

• Safety inductions to be applied by the principle contractor

• Safety notice board current

  Yes

  No

  N/A

Site Facilities

• Office clean, adequate and good lighting

  Yes

  No

  N/A

• Contractor to make necessary arrangements to ensure that the site is clean with good lighting.

• Smoking area / shed/ Agreed location

  Yes

  No

  N/A

• Smoking area to be adjusted in accordance with the pre contract meeting report.

  Yes

  No

  N/A

• Toilets clean with wash facilities

  Yes

  No

  N/A

• Principle contractor to ensure that the toilets are clean and suitable as wash facilities.

  Yes

  No

  N/A

• Tool / equipment sheds/ storage adequate

  Yes

  No

  N/A

General Site Tidiness and Accessways

• Clear, safe access to work areas

  Yes

  No

  N/A

• Stairways and accessways clear

  Yes

  No

  N/A

• Hoardings / fences and gates secure

  Yes

  No

  N/A

• Loose materials secure from wind

  Yes

  No

  N/A

Personal Safety Equipment

• Signage displayed and legible

  Yes

  No

  N/A

• Hard hats being worn

  Yes

  No

  N/A

• Correct footwear being worn

  Yes

  No

  N/A

• Task PPE worn

  Yes

  No

  N/A

First Aid / Fire Prevention

• First aid box available

  Yes

  No

  N/A

• Accident book on site

  Yes

  No

  N/A

• Fire points located

  Yes

  No

  N/A

• Evacuation procedures in place

  Yes

  No

  N/A

• Assembly point located

  Yes

  No

  N/A

Additional site safety checks

• Additional site safety checks to be included where necessary

• Additional Health and Safety Checks

  Select Cranes / Hoist / Lifting Equipment required? Plant and Equipment Required? Excavations Permits to work Electrical Equipment COSHH Tools Scaffolding Ladders / Steps Fall Hazards Temporary Works No Further checks required

  • Cranes / Hoist / Lifting Equipment required?
  • Plant and Equipment Required?
  • Excavations
  • Permits to work
  • Electrical Equipment
  • COSHH
  • Tools
  • Scaffolding
  • Ladders / Steps
  • Fall Hazards
  • Temporary Works
  • No Further checks required

• Cranes/ Hoists Lifting: Lift plan in place and communicated

  Yes

  No

  N/A

• Cranes/ Hoists Lifting: Crane certificate current

  Yes

  No

  N/A

• Cranes/ Hoists Lifting: Slings / chains certified

  Yes

  No

  N/A

• Cranes/ Hoists Lifting: Operator procedures in place

  Yes

  No

  N/A

• Cranes/ Hoists Lifting: Inspections in place

  Yes

  No

  N/A

• Cranes/ Hoists Lifting: Emergency plan in place

  Yes

  No

  N/A

• Plant & Equipment: In good condition

  Yes

  No

  N/A

• Plant & Equipment: Inspections in place

  Yes

  No

  N/A

• Plant & Equipment: Operator licence / certification in place

  Yes

  No

  N/A

• Excavations: Correctly shored and inspected

  Yes

  No

  N/A

• Permits to work: Hot work permit in place

  Yes

  No

  N/A

• Permits to work: Permit to dig in place

  Yes

  No

  N/A

• Permits to work: Electrical permit in place

  Yes

  No

  N/A

• Permits to work: Other permits

  Yes

  No

  N/A

• Electrical Equipment: Leads tested and damage free

  Yes

  No

  N/A

• Electrical Equipment: Leads safely placed

  Yes

  No

  N/A

• Electrical Equipment: Transformer located safely

  Yes

  No

  N/A

• Electrical Equipment: Equipment in good condition and tested

  Yes

  No

  N/A

• Electrical Equipment: Adequate lighting

  Yes

  No

  N/A

• COSHH: Correctly stored

  Yes

  No

  N/A

• COSHH: MDS and Coshh sheets on site

  Yes

  No

  N/A

• Tools: PAT tested

  Yes

  No

  N/A

• Tools: Operatives trained in use

  Yes

  No

  N/A

• Scaffolding: Handover certificate on site

  Yes

  No

  N/A

• Scaffolding: TG20 compliance sheet or design on site

  Yes

  No

  N/A

• Scaffolding: Scaf Tag displayed and checked weekly

  Yes

  No

  N/A

• Scaffolding: Scaffold entered onto the temp works schedule

  Yes

  No

  N/A

• Scaffolding: Scaffold checked by the SM

  Yes

  No

  N/A

• Ladders/ Steps: Good condition

  Yes

  No

  N/A

• Ladders/ Steps: Tagged / inspected

  Yes

  No

  N/A

• Ladders/ Steps: Used correctly

  Yes

  No

  N/A

• Fall Hazards: Edge protection in place

  Yes

  No

  N/A

• Temporary Works: Schedule up to date

  Yes

  No

  N/A

• Temporary Works: Items signed off by Temporary Works Co-ordinator

  Yes

  No

  N/A

• Temporary Works: Information attached to schedule

  Yes

  No

  N/A

Present Position

• Progress / activity on site since previous report

Building Name/ Number

• Name of Building/ No.

• Working areas

  Select Basement 1 Basement 2 Ground Floor First Floor Second Floor Third Floor Fourth Floor Fifth Floor Sixth Floor Seventh Floor Eighth Floor Ninth Floor Tenth Floor Eleventh Floor Twelfth Floor Thirteenth Floor Fourteenth Floor Fifteenth Floor Sixteenth Floor Seventeenth Floor Eighteenth Floor Additional Floor Roof Elevations Curtilage Other

  • Basement 1
  • Basement 2
  • Ground Floor
  • First Floor
  • Second Floor
  • Third Floor
  • Fourth Floor
  • Fifth Floor
  • Sixth Floor
  • Seventh Floor
  • Eighth Floor
  • Ninth Floor
  • Tenth Floor
  • Eleventh Floor
  • Twelfth Floor
  • Thirteenth Floor
  • Fourteenth Floor
  • Fifteenth Floor
  • Sixteenth Floor
  • Seventeenth Floor
  • Eighteenth Floor
  • Additional Floor
  • Roof
  • Elevations
  • Curtilage
  • Other

• Basement 1 photographs and site notes

  Media

• photographs and site notes

  Media

• Ground Floor photographs and site notes

  Media

• First Floor photographs and site notes

  Media

• Second Floor photographs and site notes

  Media

• Third Floor photographs and site notes

  Media

• Fourth Floor photographs and site notes

  Media

• Fifth Floor photographs and site notes

  Media

• Sixth Floor photographs and site notes

  Media

• Seventh Floor photographs and site notes

  Media

• Eighth Floor photographs and site notes

  Media

• Ninth Floor photographs and site notes

  Media

• Tenth Floor photographs and site notes

  Media

• Eleventh Floor photographs and site notes

  Media

• Twelfth Floor photographs and site notes

  Media

• Thirteenth Floor photographs and site notes

  Media

• Fourteenth Floor photographs and site notes

  Media

• Fifteenth Floor photographs and site notes

  Media

• Sixteenth Floor photographs and site notes

  Media

• Seventeenth Floor photographs and site notes

  Media

• Eighteenth Floor photographs and site notes

  Media

• Additional Floor photographs and site notes

  Media

• Roof photographs and site notes

  Media

• Elevations photographs and site notes

  Media

• Curtilage photographs and site notes

  Media

• Other photographs and site notes

  Media
External Decorations/ Maintenance

• External Works area

  Select Front Elevation Rear Elevation Left Hand Side Elevation Right Hand Side Elevation Other Elevation External General Undercroft

  • Front Elevation
  • Rear Elevation
  • Left Hand Side Elevation
  • Right Hand Side Elevation
  • Other Elevation
  • External General
  • Undercroft

• Front Elevation photographs

  Media

• Rear Elevation photographs

  Media

• Left hand side Elevation photographs

  Media

• Right Hand side Elevation photographs

  Media

• Other Elevation photographs

  Media
Individual Room

• Room Name

• Room Notes

• Photographs

  Media
Apartment House

• Name/ Number of house

• Rooms

  Select Kitchen Bathroom 1 Bathroom 2 Bathroom 3 En-suite 1 En-suite 2 En-suite 3 En-suite 4 Bedroom 1 Bedroom 2 Bedroom 3 Bedroom 4 Bedroom 5 Bedroom 6 Bedroom 7 Bedroom 8 Bedroom 9 Bedroom 10 Bedroom 11 Bedroom 12 Living Room Dining Room Airing Cupboard Closet 1 Closet 2 Closet 3 Closet 4 Study Balcony 1 Balcony 2 Balcony 3 Toilet 1 Toilet 2 Toilet 3 Toilet 4 Other Other 2 Other 3

  • Kitchen
  • Bathroom 1
  • Bathroom 2
  • Bathroom 3
  • En-suite 1
  • En-suite 2
  • En-suite 3
  • En-suite 4
  • Bedroom 1
  • Bedroom 2
  • Bedroom 3
  • Bedroom 4
  • Bedroom 5
  • Bedroom 6
  • Bedroom 7
  • Bedroom 8
  • Bedroom 9
  • Bedroom 10
  • Bedroom 11
  • Bedroom 12
  • Living Room
  • Dining Room
  • Airing Cupboard
  • Closet 1
  • Closet 2
  • Closet 3
  • Closet 4
  • Study
  • Balcony 1
  • Balcony 2
  • Balcony 3
  • Toilet 1
  • Toilet 2
  • Toilet 3
  • Toilet 4
  • Other
  • Other 2
  • Other 3

• Kitchen Photographs

  Media

• Bathroom 1 Photographs

  Media

• Bathroom 2 Photographs

  Media

• Bathroom 3 Photographs

  Yes

  No

  N/A

• En-suite 1 Photographs

  Media

• En-suite 2 Photographs

  Media

• En-suite 3 Photographs

  Media

• En-suite 4 Photographs

  Media

• Bedroom 1 Photographs

  Media

• Bedroom 2 Photographs

  Media

• bedroom 3 Photographs

  Media

• Bedroom 4 Photographs

  Media

• Bedroom 5 Photographs

  Media

• Bedroom 6 Photographs

  Media

• Bedroom 7 Photographs

  Media

• Bedroom 8 Photographs

  Media

• Bedroom 9 Photographs

  Media

• Bedroom 10 Photographs

  Media

• Bedroom 11 Photographs

  Media

• Bedroom 12 Photographs

  Media

• Living Room Photographs

  Media

• Dining Room Photographs

  Media

• Airing Cupboard Photographs

  Media

• Closet 1

  Media

• Closet 2 Photographs

  Media

• Closet 3 Photographs

  Media

• Closet 4 Photographs

  Media

• Study Photographs

  Media

• Balcony 1 Photographs

  Media

• Balcony 2 Photographs

  Media

• Balcony 3 Photographs

  Media

• Toilet 1 Photographs

  Media

• Toilet 2 Photographs

  Media

• Toilet 3 Photographs

  Media

• Toilet 4 Photographs

  Media

• Room Name

• Room Name

• Room Name

External works

• Working area

• Photographs of working area

  Media
Driveway and Parking areas

• Works update

• Works Photographs

  Media
Garage Works

• Garage (s) no./ location

• Photographs of Garage (s)

  Media
Window Works required per development

• Location of window (s)

• Photographs of windows

  Media
Door works

• Location of door (s)

• Door Photographs

  Media
Roof Works

• Roof work location

• Works update

• Roof photographs

  Media

On Site Progress

• Is the project on plan?

  Yes

  No

• Why have the works been delayed?

• Has an Extension of time been requested by the contractor?

  Yes

  No

• The contractor will need to issue an extension of time request to the contract administrator including the reason for delays, supporting evidence and and updated programme of works.

Planned activity

• Overview of planned activity in next two weeks

• Decisions / Choices req'd:

Variations

• Is a variation to the contract required?

  Yes

  No

• Variation Requested

• The contractor will require official approval to proceed in the form of a contract instruction or formal email correspondence. The contract administrator will need to review all variation requests.

Valuations

• Is a valuation required / requested by the contractor?

  Yes

  No

Valuation request

• Percentage of works completed on site

• The contract administrator will issue a payment certificate based on the works completed to date.

Action plan following this visit

• Please provide details of any actions / choices that are required in order to progress the repairs, when this needs to be done and who needs to action this.
  
  If actions are required then tap on the "Add Action required" button. For each additional action either hit that button again or tap the "+ Add" button.

Action required

• What needs to be done next in order to move this repair forward?

• Specify the person / party responsible for this action

  Surveyor

  Drying contractor

  Reinstatement contractor

  Owner/ Occuiper

  Other

• Person (s) responsible for the action.

• When does action need to be taken by?

  Date

Any additional comments

• Additional comments

Principle Contractor Review

• Contractor performance review; scores based on 1 being very poor and 5 being very good/ excellent.

• Quality and consistency

  1

  2

  3

  4

  5

• Progress of work

  1

  2

  3

  4

  5

• Health and safety

  1

  2

  3

  4

  5

• Communication

  1

  2

  3

  4

  5

Sign Off

• Add signature

  Sign

Contract Administrator

• Contract Administrator information

  Select Malcolm Rogers Robert Schwier Tony Mathews Tim Holland Jonathan Wrangle-Sanders Michael Cornwell Robert Boulter James Gadsby Oliver Wingfield Oliver Loxley Marc Coleman Kevin Young Ryan Earnshaw Jamie Hallam Micaela Saunders Mark Sweeting Gary Lam

  • Malcolm Rogers
  • Robert Schwier
  • Tony Mathews
  • Tim Holland
  • Jonathan Wrangle-Sanders
  • Michael Cornwell
  • Robert Boulter
  • James Gadsby
  • Oliver Wingfield
  • Oliver Loxley
  • Marc Coleman
  • Kevin Young
  • Ryan Earnshaw
  • Jamie Hallam
  • Micaela Saunders
  • Mark Sweeting
  • Gary Lam

• Phone Number:

  07736487494

• Email Address:

  robert.schwier@firstport.co.uk

• Phone Number:

  07517850546

• Email Address:

  TMathews@firstport.co.uk

• Phone Number:

  07752786409

• Email Address:

  Tim.Holland@firstport.com

• Phone Number:

  07968708174

• Email Address:

  Select jonathon.wrangle-sanders@firstport.co.uk

  • jonathon.wrangle-sanders@firstport.co.uk

• Phone Number:

  07701377218

• Email Address:

  Select Michael.Cornwell@firstport.co.uk

  • Michael.Cornwell@firstport.co.uk

• Phone Number:

  07814481712

• Email Address:

  robboulter@mainstaygroup.co.uk

• Phone Number:

  07802338166

• Email Address:

  James.Gadsby@firstport.co.uk

• 07395601340

• Email Address:

  Select oliver.wingfield@firstport.co.uk

  • oliver.wingfield@firstport.co.uk

• Phone Number:

  07756503508

• Email Address:

  oliver.loxley@firstport.co.uk

• Phone Number:

  07709511445

• Email Address:

  Marc.Coleman@firstport.co.uk

• Phone Number:

  07716084122

• Email Address:

  Kevin.Young@firstport.co.uk

• Phone Number:

  07599200468

• Email Address:

  Ryan.Earnshaw@firstport.co.uk

• Phone Number

  07548111136

• Email Address:

  jamie.hallam@firstport.co.uk

• Phone Number:

  07548 108 439

• Email Address:

  Select micaela.saunders@firstport.co.uk

  • micaela.saunders@firstport.co.uk

• Phone Number:

  07731 989268

• Email Address

  mark.sweeting@firstport.co.uk

• Phone Number:

  07548773677

• Email Address:

  gary.lam@firstport.co.uk