Site Safety Audit - Dec 20

• Site conducted

  Select

• refer to Work Health Safety Policy and Procedure HAS-002 for further information

• Date

  Date

• Name of Health and Safety Rep

• Signature of Health and Safety Rep

  Sign

• Name of Site Manager

• Signature of Site Manager

  Sign

• Prepared by

Building Integrity

• Any known plumbing, drainage or water leaks / roof leaks?

  Yes

  No

  N/A

• Any visible electrical hazards e.g. Loose power points, light switches or wiring?

  Yes

  No

  N/A

• Any visible structural concerns, e.g. Cracks in walls, sloping or uneven floors

  Yes

  No

  N/A

• Has the building been identified as being free from asbestos and SMF (synthetic mineral fibre)?

  Yes

  No

  N/A

• Could any asbestos or SMF have been introduced into the building since it was identified as being free from asbestos and SMF (synthetic mineral fibre)?

  Yes

  No

  N/A

• Are staff aware of the presence of asbestos and/or SMF (synthetic mineral fibre) in the building?

  Yes

  No

  N/A

• Are there signs indicating where asbestos and/or SMF (synthetic mineral fibre) may be present in the building?

  Yes

  No

  N/A

• Are appropriately licensed contractors used to remove/contain asbestos and SMF?

  Yes

  No

  N/A

• Is the condition of areas/materials containing or possibly containing asbestos and SMF regularly monitored (at least annually) and deterioration managed promptly?

  Yes

  No

  N/A

• Is there a procedure in place preventing staff and clients from being in the building when major works that may disturb asbestos and/or SMF are undertaken?

  Yes

  No

  N/A

• Are contractors advised where there may be asbestos/SMF in the building?

  Yes

  No

  N/A

• Do contractors wear appropriate PPE and ensure that asbestos and/or SMF (synthetic mineral fibre) is not carried through the building after their work is completed?

  Yes

  No

  N/A

• Are smoke detectors & smoke alarms checked & maintained regularly?

  Yes

  No

  N/A

• Are fire exits clear & unlocked during working hours?

  Yes

  No

  N/A

• Are emergency exit lights functioning as required?

  Yes

  No

  N/A

• Are emergency procedures and evacuation points clearly displayed?

  Yes

  No

  N/A

• Fire extinguishers are located as indicated on floor plans?

  Yes

  No

  N/A

• Are fire extinguisher brackets mounted above the floor?

  Yes

  No

  N/A

• Are fire extuinguishers regularly serviced with service dates recorded on tags (within six-months)

  Yes

  No

  N/A

• Stairs and doorways are clear

  Yes

  No

  N/A

• Hand rails on steps & stairs (where appropriate) at right height for stairs

  Yes

  No

  N/A

• Stairs are well lit & have good visual contrast between steps; minimal variation between step height & step depth

  Yes

  No

  N/A

• Electrical plugs sockets, switches & power points, in good condition & fitted with childproof plugs(where required)

  Yes

  No

  N/A

• Temperature is comfortable, air quality acceptable & noisy equipment isolated or enclosed

  Yes

  No

  N/A

Security

• Cash is kept securely out of view of clients and visitors

  Yes

  No

  N/A

• Adequate external door & window locks

  Yes

  No

  N/A

• Visual access from reception to outside of external doors, i.e. view hole, glass panel

  Yes

  No

  N/A

• Security procedures mandate only one public access point in use at night/after 5pm. (This refers to locking front door to prevent access after Reception staff have left for the day & using After Hours procedures).

  Yes

  No

  N/A

• Emergency communication (e.g. duress alarm or intercom) provided where appropriate (reception, interview rooms)

  Yes

  No

  N/A

• Duress alarms are tested Six-monthly to ensure they are in working order.

  Yes

  No

  N/A

• Local response teams to duress alarms have been developed & practiced

  Yes

  No

  N/A

• A ‘safe haven’/'lock in' procedure is in place & communicated to staff, where they can quickly & safely access phone in an emergency, (mainly applicable to sites with client services)

  Yes

  No

  N/A

• Areas where an intruder/aggressor could hide have been identified & communicated to staff, (mainly applicable to sites with client<br>services)

  Yes

  No

  N/A

Reception Areas (including receptionist work station)

• Entry - clear readable signage at entry

  Yes

  No

  N/A

• Entrance is welcoming with reception area bright & well lit

  Yes

  No

  N/A

• Non-reflective glass in entry doors with safety markings on glass panel

  Yes

  No

  N/A

• Walkways wide & clear & no obstruction to doorways

  Yes

  No

  N/A

• Reception staff have a clear view of people at the entrance and in the waiting area

  Yes

  No

  N/A

• Floor & floor coverings in good condition

  Yes

  No

  N/A

• Signs and physical barriers indicate boundaries between public & restricted areas, duress alarm for reception staff

  Yes

  No

  N/A

• Emergency procedures & evacuation floor plan is displayed in Reception

  Yes

  No

  N/A

• Evacuation muster points are clearly displayed

  Yes

  No

  N/A

• Expand Child Safety Questions (required if children/young people attend site)

  Yes

  No

  N/A

• Child Safety – children unable to open entrance door, child proof plugs, sockets, switches in safe places; cupboards locked or secured with child proof catches/locks, heaters protected by guards or screens

  Yes

  No

  N/A

• Toys and books for children are culturally appropriate, clean, undamaged and suitable for age (eg. no removable or small parts for<br>toddlers)

  Yes

  No

  N/A

• Furniture is stable & well balanced, sharp edges on furniture are protected

  Yes

  No

  N/A

• Display boards and pamphlet racks firmly secured

  Yes

  No

  N/A

• Children adequately supervised at all times

  Yes

  No

  N/A

• All rubbish & substances e.g. drink bottles, cans of soft drink, wipes, cleaning materials etc. is removed immediately

  Yes

  No

  N/A

• Plugs sockets, switches, computer cables, power points, <br>- in good condition<br>- contained and secured out of reach of children<br>- adequate number of power points for equipment in use

  Yes

  No

  N/A

• Reception areas are welcoming to all cultural groups within the community (information available in community languages, easy English, braille, Auslan)

  Yes

  No

  N/A

• Aboriginal acknowledgement is clearly displayed

  Yes

  No

  N/A

• Organisational service and program information, privacy policy/information, feedback and complaints policy & forms/displayed

  Yes

  No

  N/A

• Client/SP Rights and Responsibilities poster displayed

  Yes

  No

  N/A

• LGBTIQ inclusion posters displayed A3

  Yes

  No

  N/A

• LGBTIQ Champion/Ally contact poster (A4 or larger)

  Yes

  No

  N/A

Offices

• Doorways, aisles and walkways are clear – no boxes, rubbish, bins or furniture obstructing paths of travel

  Yes

  No

  N/A

• Sufficient lighting, including task lighting available where applicable

  Yes

  No

  N/A

• Light switches are accessible

  Yes

  No

  N/A

• Glare screens fitted to overhead lights where necessary

  Yes

  No

  N/A

• Floors and floor coverings are in good condition

  Yes

  No

  N/A

• Floors are free of obstructions or other trip hazards

  Yes

  No

  N/A

• No clutter on desks, filing cabinets, book cases etc.

  Yes

  No

  N/A

• Space under desks is clear & free from clutter or trip hazards

  Yes

  No

  N/A

• Offices are clean and tidy with rubbish and recycling bins

  Yes

  No

  N/A

• Furniture & fittings are in good condition & in working order

  Yes

  No

  N/A

• There is adequate circulation space between desks, filing cabinets, book cases

  Yes

  No

  N/A

• Book cases, shelving, display racks & filing cabinets are stable & secured to wall/floor if required

  Yes

  No

  N/A

• Workstations:<br>- set up ergonomically (monitors, keyboard and mouse) & frequent use items within comfortable reach<br>- all chairs are height adjustable and have adjustable back rests<br>- phone connection with emergency numbers indicated<br>- sufficient work surface and storage space<br>- area or locker to secure personal items

  Yes

  No

  N/A

• Temperature is comfortable, air quality acceptable and noisy equipment isolated or enclosed?

  Yes

  No

  N/A

• Electrical plugs, sockets, switches & power points are in good condition

  Yes

  No

  N/A

• Computer cords are out of the way

  Yes

  No

  N/A

• Are lights and light fittings in working order?

  Yes

  No

  N/A

• Adequate number of power points for equipment in use

  Yes

  No

  N/A

• No double adaptors in use

  Yes

  No

  N/A

Meeting & Interview Rooms

• Doorways are clear – no furniture, boxes, rubbish or bins blocking access

  Yes

  No

  N/A

• Sufficient lighting, light switches are accessible

  Yes

  No

  N/A

• Glare screens on overhead lights

  Yes

  No

  N/A

• Room is clean & tidy with materials & equipment stored safely

  Yes

  No

  N/A

• Floor & floor coverings in good condition & free of obstructions

  Yes

  No

  N/A

• Furniture:<br>- is fit for purpose<br>- upholstery in good condition without sharp edges<br>- stable and secured i.e. bookshelves, filing cabinets, wall hangings/pictures

  Yes

  No

  N/A

• Temperature is comfortable, air quality acceptable & noisy equipment isolated or enclosed

  Yes

  No

  N/A

• Power points, light switches, computer cables & other cords in good condition, adequate number of power points

  Yes

  No

  N/A

• Expand Child safety questions (required if children/young people attend site)

  Yes

  No

  N/A

• - child proof power point covers in place

  Yes

  No

  N/A

• - cupboards locked or secured with child proof catches/locks

  Yes

  No

  N/A

• - heaters protected by guards or screens

  Yes

  No

  N/A

• - children unable to reach hot drinks

  Yes

  No

  N/A

• Display boards and pamphlet racks are firmly secured

  Yes

  No

  N/A

• Children adequately supervised at all times

  Yes

  No

  N/A

• Toys for children are clean, undamaged & suitable for age, e.g. no removable or small parts for toddlers

  Yes

  No

  N/A

• Duress alarms are installed in interview rooms <br>OR<br>Portable duress alarms are available for staff & tested quarterly

  Yes

  No

  N/A

• Duress alarms are tested quarterly to ensure they are in working order

  Yes

  No

  N/A

• Signage identifies boundaries (e.g. staff only area, please wait for employees, etc.)

  Yes

  No

  N/A

• Rooms are welcoming and reflect the all cultural groups within the community

  Yes

  No

  N/A

Kitchen/Lunchroom

• Doorways, walkways clear and clean – no boxes, rubbish, excess furniture etc.

  Yes

  No

  N/A

• Suitable eating facilities are provided eg. table, chairs, plates

  Yes

  No

  N/A

• Food is covered & stored appropriately

  Yes

  No

  N/A

• Cooking facilities, fridges, benches, equipment, crockery & cutlery are clean

  Yes

  No

  N/A

• Rubbish bins & recycling bins available

  Yes

  No

  N/A

• Appliances are tested & tagged annually

  Yes

  No

  N/A

• Where cooking facilities are fitted, a Fire Blanket is easily accessible and doesn’t present a hazard to potential users

  Yes

  No

  N/A

• Utensils & equipment stored safely, cupboards stable or secured to a wall

  Yes

  No

  N/A

• Knives & other sharp implements stored safely (e.g. child proof catches, locked drawers/cupboards) where public has access

  Yes

  No

  N/A

• Household cleaning items & chemicals etc. safely stored?

  Yes

  No

  N/A

• Material safety data sheets (MSDS) available for each item?

  Yes

  No

  N/A

• Hand wash, single-use hand towels/driers provided

  Yes

  No

  N/A

• Electrical switches, power points & cords are in good condition with enough power points

  Yes

  No

  N/A

• Anti-slip floor mats provided where necessary

  Yes

  No

  N/A

• Floors are free from water and grease

  Yes

  No

  N/A

• Light switches accessible

  Yes

  No

  N/A

• Lighting is sufficient

  Yes

  No

  N/A

• Air quality is acceptable – no fumes, odours, particles,

  Yes

  No

  N/A

• Exhaust fans are clean & in working order

  Yes

  No

  N/A

• 'Injured at work' poster is displayed with Return to Work Coordinator name

  Yes

  No

  N/A

• LGBTIQ inclusion posters displayed A3 in employee common area

  Yes

  No

  N/A

Toilets/Bathrooms

• Adequate toilets including for people with disabilities <br>– disability rails installed and fully accessible

  Yes

  No

  N/A

• Facilities are clean, well-lit and ventilated, sanitary bins provided

  Yes

  No

  N/A

• Cleaning items are safely stored?<br>Material safety data sheets (MSDS) available for each item.

  Yes

  No

  N/A

• Hand wash, single-use hand towels or driers provided

  Yes

  No

  N/A

• Clean nappy change facilities available, waste/nappy bins provided

  Yes

  No

  N/A

• Gender neutral toilet signage (including braille) for single occupancy

  Yes

  No

  N/A

• 'Please use the restroom that best fits your gender identity or expression' signage (multiple occupancy toilets)

  Yes

  No

  N/A

• 'Anyone may use this restroom regardless of gender identity or expression' signage (single occupancy toilets)

  Yes

  No

  N/A

First Aid

• First aid kit is visible, clearly labelled & easily accessed

  Yes

  No

  N/A

• Contents of First Aid kit are within dates & sufficient & appropriate

  Yes

  No

  N/A

• Names of trained First Aid Officers are clearly displayed

  Yes

  No

  N/A

Storage Areas (including stationery, copying and server rooms)

• Doorways, corridors & walkways are clear & free of obstructions, boxes, rubbish, bins

  Yes

  No

  N/A

• Computer and other electrical leads and cables are secured & out of the way

  Yes

  No

  N/A

• Light switches are accessible, lighting is sufficient & suitable for work performed

  Yes

  No

  N/A

• Storage is designed to minimise manual handling<br>- files & document boxes stored securely and appropriately<br>- materials stored in racks, cupboards, compactus or filing cabinets<br>- Cupboards/shelving stable or secured to wall to prevent tipping

  Yes

  No

  N/A

• Plugs sockets, switches, computer cables, power points, in good condition & contained<br>- adequate number of power points for equipment in use<br>- power boards secured, out of the way

  Yes

  No

  N/A

• Temperature is comfortable

  Yes

  No

  N/A

• Noisy equipment isolated or enclosed

  Yes

  No

  N/A

• Air quality acceptable with adequate ventilation for photo copiers, printers etc.

  Yes

  No

  N/A

• Switchboards & electrical equipment is in working order<br>- earth leakage protection installed<br>- main and isolating switches clear & accessible

  Yes

  No

  N/A

Disability Inclusiveness

• Check access to building/s for visibility through front doors, wheelchair ramps, width of doorway and movement of doorways,<br>height of handles, buzzers, textured entrance ways

  Yes

  No

  N/A

• Signage at entrance to reception is accessible for those with vision impairment with clear large font

  Yes

  No

  N/A

• Procedure available for access to Auslan interpreting service for the deaf

  Yes

  No

  N/A

• Check access to facilities – handrails in toilets installed & clear of obstructions

  Yes

  No

  N/A

Motor Vehicles (visual check of vehicle safety to be completed by reviewer)

• COVID-19 Cleaning Kit present

  Yes

  No

  N/A

• Vehicles are regularly serviced & returned with adequate fuel (logs)

  Yes

  No

  N/A

• First aid kit with emergency numbers in the glove box & is fully stocked

  Yes

  No

  N/A

• Cars are clean inside & out

  Yes

  No

  N/A

• Floors & seats clear of rubbish, no loose boxes, files, bags etc.

  Yes

  No

  N/A

• Seat belts are functioning, retracting fully & fitted correctly

  Yes

  No

  N/A

• Child restraints are age appropriate & have been fitted correctly

  Yes

  No

  N/A

• Cargo restraints in station wagons are secured correctly

  Yes

  No

  N/A

• Child-proof locks are in working order

  Yes

  No

  N/A

• Bushfire safety equipment (blanket, water bottle, torch) stored in cars <br>(NB. Mornington Peninsula-based vehicles those cars travelling into bushfire prone areas)

  Yes

  No

  N/A

• Regular vehicle inspection document as per procedure vehicle safety is completed

  Yes

  No

  N/A

COVID-19

• High touch areas identified as per COVID-19 Cleaning Checklist

  Yes

  No

  N/A

• High touch areas cleaned as per COVID-19 Cleaning Checklist

  Yes

  No

  N/A

• COVID-19 Screening questionnaire in use for clients

  Yes

  No

  N/A

• COVID-19 Cleaning checklist available

  Yes

  No

  N/A

• Appropriate cleaning products available

  Yes

  No

  N/A

• Hand-sanitiser stands/bottles/sanitiser wipes available

  Yes

  No

  N/A

• PPE available - gloves, masks

  Yes

  No

  N/A

Fire Evacuation and Warden

• Has an evacuation drill/emergency been undertaken at the site over the last 6- months?

  Yes

  No

  N/A

• When was the drill/emergency undertaken?

• Is there a trained fire warden for the work area if the property is GSANZ? (the building is co-occupy the responsibility is with the building owner to ensure this).

  Yes

  No

  N/A

• Is the identity of the fire warden displayed in the workplace?

  Yes

  No

  N/A

Completion

• Completed By : (Name & Signature)

  Sign