Sodexo Managed Contractor EHS Program Review

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Management Support for EHS

• How Does supplier stay current with laws, regulations, codes of practice?

  Describe

• Findings

• Describe methods supplier has in place to provide information to Sodexo on EHS aspects of the service provided.

  Describe

• Findings

• Describe leadership and commitment to EHS management system and making this an integral part of the sites business.

  Describe

• Findings

• At least one senior member of management committed to supporting EHS as a job responsibility?

  Yes

  No

  N/A

• Findings - Management support for EHS

Emergency and Response Planning

• Are there provisions for an emergency?

  Yes

  No

  N/A

• Emergency Response Plan in place?

  Yes

  No

  N/A

• Emergency Response plan communicated/trained to staff?

  Yes

  No

  N/A

• Business Continuity Plan in place?

  Yes

  No

  N/A

• Business Continuity Plan integrated with Sodexo plan for GSK?

  Yes

  No

  N/A

• Describe resources to respond to foreseeable emergencies.

  Describe

• Findings

EHS Risk Management and Assessments

• Are Risk Assessments provided for EHS issues?

  Yes

  No

  N/A

• Are task specific hazards communicated to the staff to ensure that employees exercise their assigned responsibilities safely?

  Yes

  No

  N/A

• Specific Risk Assessments and associated training?

  Yes

  No

  N/A

• Is there a Hazard Communication training program?

  Yes

  No

  N/A

• Are job descriptions present for staff?

  Yes

  No

  N/A

• Are PPE requirements for tasks described?

  Yes

  No

  N/A

• Are inspections and monitoring in place?

  Yes

  No

  N/A

• Are steps in place to minimize and control risks from workplace hazards?

  Describe

• Is there an Ergonomics program?

  Yes

  No

  N/A

• Is there an Asbestos Communication program in place?

  Describe

• Findings - EHS Risk Management and Assessments

Chemical Hazard Management

• Is there a Chemical inventory?

  Yes

  No

  N/A

• Has the inventory been updated within the past year?

  Yes

  No

  N/A

• Is the inventory signed and dated?

  Yes

  No

  N/A

• Are MSDS/SDS present for all chemicals?

  Yes

  No

  N/A

• Are flammables and combustibles stored properly?

  Yes

  No

  N/A

• Are cylinders in use by provider and are they stored properly?

  Yes

  No

  N/A

• Do staff use only approved chemicals?

  Yes

  No

  N/A

• Is there a chemical spill response procedure in place

  Yes

  No

  N/A

• Are chemical spill kits available?

  Yes

  No

  N/A

• Has training for the Global Harmonization System been provided and documented?

  Yes

  No

  N/A

• Findings - Chemical Hazard Management

Biological Agents (Universal Precautions)

• Is there a Biological Safety Training program in place?

  Yes

  No

  N/A

• Is there a procedure for response to Biological incidents?

  Yes

  No

  N/A

• Is there a Hepatitis B program in place?

  Yes

  No

  N/A

• Findings 0 Biological Agents (Universal Precautions)

Reporting and investigation of adverse EHS events

• Is there an incident reporting system in place?

  Describe

• Does the incident reporting system include environmental or safety events?

  Yes

  No

  N/A

• Is there a Near Miss Reporting System?

  Describe

• Is there an incident investigation system in place?

  Describe

• Are Root Cause analysis performed?

  Yes

  No

  N/A

• Are corrective actions followed up to completion?

  Describe

• Is there an escalation process to raise EHS concerns?

  Describe

• Findings - Reporting and investigation of adverse events

Self Auditing

• Is there a system to assess performance to EHS programs?

  Describe

• Is there a process to identify opportunities for continuous improvements?

  No

  Yes, Describe

• Are previous audits available?

  Yes

  No

  N/A

• Are Corrective Actions from audits documented and tracked to completion?

  Yes

  No

  N/A

• Findings - Self Auditing

Employee Information, Contractor safety, training orientation/induction

• Have all employees gone to Contractor Safety within the last year to include GMP?

  Yes

  No

  N/A

• Is there a new employee induction/training program in place?

  No

  Yes, Describe

• Are there routine meetings to discuss safety?

  Yes

  No

  N/A

• Do all employees attend the safety meetings?

  Yes

  No

  N/A

• Is the information from the safety meetings available to staff (posted)?

  Yes

  No

  N/A

• Findings - Employee information, contractor safety, training/induction.

Safety Training

• Is there a training matrix available?

  Yes

  No

  N/A

• Are employee training records present?

  Yes

  No

  N/A

• Are employee training records complete?

  Yes

  No

  N/A

• Findings - Safety Training

Permit to Work Systems

• Has management or a representative attended the Permit to Work training?

  Yes

  No

  N/A

• Is there a Permit to Work program available consistent with the GSK program?

  Yes

  No

  N/A

• Have permits been issued for activities requiring permits?

  No

  Yes, Describe

• Permits and operations checked to ensure compliance to the permit?

  Yes

  No

  N/A

• Are there records of all Permits issued within the past year?

  Yes

  No

  N/A

• Findings - Permit to Work Systems

Maintaining Facilities in a safe manner

• Contrsctors activities and processes performed in a safe manner?

  Yes

  No

  N/A

• Contractors perform regular safety inspections of work areas?

  Yes

  No

  N/A

• Inspections identify and implement corrective actions to improve EHS??

  No

  Yes, Describe

• Are corrective actions tracked to completion?

  Yes

  No

  N/A

• Procedures are in place for transport and storage of materials

  No

  Yes, Describe

• Access and egress areas are maintained clear?

  Yes

  No

  N/A

• Proper signage is in place for hazards?

  Yes

  No

  N/A

• Electircal cords are in good condition and inspected?

  Yes

  No

  N/A

• GFCI plugs are present and in use?

  Yes

  No

  N/A

• Adequate inventory of supplies is present for scope of work?

  Yes

  No

  N/A

• Findings - Maintaining the facility in a safe manner

Vehicles, equipment and supplies

• Are vehicles maintained in a safe manner including regular inspections and maintenance?

  Yes

  No

  N/A

• Is there a driver safety program in place?

  No

  Yes, Describe

• Are driver qualifications on file?

  Yes

  No

  N/A

• Powered vehicle inspections, maintenance, training, certification/qualification is in place?

  No

  Yes, Describe

• Vehicle licensing is up to date and on file?

  Yes

  No

  N/A

• Inspection and maintenance of equipment is documented (pallet jacks, dollies, powered cleaning equipment)?

  Yes

  No

  N/A

• Storage areas are maintained in neat cleanly order?

  Yes

  No

  N/A

• Findings - Vehicles, equipment and supplies

Sustainability

• Does the contractor participate in GSK and Sodexo sustainability initiatives?

  No

  Yes, Describe

• Is there a method for communicating sustainability efforts to Sodexo and GSK?

  No

  Yes, Describe

• Is there a method to identify opportunities for imporvement?

  No

  Yes, Describe

• Is there a method to record and track contributions to sustainability?

  No

  Yes, Describe

• Findings - Sustainability

Waste Management

• Is there a waste management program available?

  No

  Yes, Describe

• Does the program comply with site specific waste management policies and programs?

  No

  Yes, Describe

• Is there a method for communicating with Sodexo around recycling and waste management?

  No

  Yes, Describe

• Does the contractor have procedures to ensure waste generated is managed according to GSK and Sodexo policies, and in accordance to Local, State and Federal regulations?

  No

  Yes, Describe

• Findings - Waste Management