Audit

Date and time of audit
AUDIT CONDITIONS

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STATION SPECIFIC CLEANING TASKS
Item 1.0 Access way

Frequency = as required

1.1 Access way to be swept and free of dirt and debris, animal faeces, leaves, litter and twigs.

1.2 Wads of gum and other sticky substances shall be removed from the area.

1.3 Barrier panels, handrails and mesh shall be clean and free of dirt, streaks and spots

Item 2.0 Platform and Shelter

Frequency = as required

2.1 Platform shall be swept, with the collected material being removed from site and dispersed of by the contractor at an authorised territorial authority refuse centre

2.2 Wads of gum and other sticky substances shall be removed from the area.

2.3 Handrails, joinery, warning signs, guards and other metal surfaces shall be cleaned and polished.

2.4 Seating shall be wiped down and left in a dry state.

2.5 Grates and channels shall be maintained free of debris and litter

2.6 Graffiti and stickers must be removed.

2.7 Vegetation growing through platform cracks etc must be removed.

2.8 Loose rubbish is to be collected, and disposed of by the contractor at an authorised territorial authority refuse centre. Items such as cans, glass and plastics are to be sorted and recycled

Item 3.0 Building Staff Toilets

Frequency = Daily as per contract variation

TOILET CLEANING/FLOOR CLEANING

3.1 Rubbish containers shall be emptied and have clean liners inserted.

3.2 No rubbish shall be on the floor

3.3 All rubbish shall be removed from site and disposed of by the contractor at an authorised territorial authority refuse centre.

REPLENISHMENT OF SUPPLIES

3.4 All dispensers shall be clean and filled with the proper supplies (Towels, soap, etc.)

CLEANING OF SANITARY RECEPTACLES

3.5 Sanitary receptacles shall be empty except for a new "liner"

3.6 All sanitary receptacles shall be free of spots, stains and finger marks.

3.7 All sanitary receptacles shall be free of odours.

CLEANING of TOILET CUBICLE FIXTURES

3.8 All porcelain surfaces of washbasins, toilets, and urinals shall be free of dirt, dust, spots and stains.

3.9 The surfaces will be free of spots and smears.

3.10 All toilet seats shall be left in the raised position after cleaning. They shall be free of spots and stains, and the seat hinges will be free of mould.

3.11 The plumbing fixtures shall be free of mould and water stains.

3.12 Urinals shall not have an excessive build-up of toilet blocks/cakes in them.

CLEANING OF SUPPLY DISPENSERS, STALL PARTITIONS, DOORS, SHELVES, MIRRORS AND FLOORS

3.13 All supply dispensers shall be clean and free of finger marks, graffiti and water spots.

3.14 All shelves and shelve brackets shall be free of gum, dust, fingerprints, water stains, smudges and other soil.

3.15 All mirrors shall be free of streaks, smudges, wart spots. Dust, lipstick smudges and should not be cloudy or smeared.

3.16 Walls, stalls partitions and doors shall be free of hand marks, dust, pencil marks, lipstick smudges, water streaks, mop marks and mould.

3.17 Floors (especially in corners) shall be free of dirt and dust, gum grease, black marks, loose paper, water, mop stains and strings. Particular attention should be given to areas under urinals, toilet bowls and seats.

Item 4.0 Building Interior

Frequency = as required

4.1 The mopping work will have been performed in such manor as to properly clean the floor surface. Proper extraction methods shall be used to eliminate residue build-up in seams and discolouring of grout.

4.2 All mopped areas shall be clean and free from dirt, streaks, mop marks, and strands etc. properly rinsed if required and dry mopped for an overall appearance of cleanliness.

4.3 Joinery, warning signs, knobs, handles, guards and other metal surfaces shall be cleaned and polished.

4.4 Wall surfaces up to a height of 2.0m shall be free of any smudges, finger marks and other dirt spots of any kind.

4.5 Glass surfaces shall be clean and free of smudges, finger marks and dirt.

4.6 Seating shall be wiped down and left in a dry state.

4.7 Graffiti and stickers must be removed.

4.8 Both interior and exterior wall surfaces will be free of spots and smears.

Item 5.0 Signage (including posters, timetables etc.)

Frequency = as required

5.1 Signs and poster boards shall be wiped down so that there are no finger marks, smudges and other dirt spots of any kind.

5.2 Stickers and wads of gum and other sticky substances shall be removed.

Item 6.0 Cycle Rack x 1

Frequency = As required unless stated otherwise.

6.1 There shall be no streaks or spots remaining on surfaces or signs.

6.2 They shall be uniformly clean all over.

6.3 Graffiti gum and stickers must be removed.

6.4 Metal surfaces shall be cleaned and polished.

6.5 Litter is to be collected, and disposed of by the contractor at an authorised territorial authority refuse centre. Items such as cans, glass and plastics are to be sorted and recycled

6.6 A full wash down of the cycle rack shall occur no less than once per month.

Item 7.0 Graffiti removal not exceeding 0.130m2 (A3 page size) and reporting

Frequency = Each visit

7.1 All areas within the highlighted areas on the station specific specification must be monitored for graffiti.
Any graffiti not exceeding 0.130m2 (A3 page size) which is identified must be removed immediately.
Statistics on how much graffiti of this size which was located over the month for each station must be supplied to KiwiRails security manager monthly.
This information must also be provided to GWRL as part of the monthly report to ensure payment

OTHER TASKS
Item 1.0 lighting

Frequency = as required

1.1 Lights to be repaired/replaced within the following time frames
Platform lights - 24 hrs from time of fault ID
Security lights - 24 hrs from time of fault ID
Internal lights - 48 hrs from time of fault ID

Item 2.0 Rail corridor cleaning

Frequency = Monthly

2.1 Rail corridor to have a walkover litter collection for the length of the platform only, with the collected material being removed from site and disposed of by the contractor at an authorised territorial authority refuse centre, items such ax cans, glass and plastics are to be sorted and recycled.

Item 3.0 Minor maintenance and damage reporting.

Frequency = Each visit

3.1 Check and report all signs of degradation or damage to GWRL. Where damage constituting works less than $500 is identified it shall be reported to GWRL immediately with a quote for repair. The repair. The repair work must only be undertaken after written confirmation from GWRL.
Damage above this value must be reported to GWRL with a quote for repair. GWRL may either refer this work back to the contractor subject to agreement on price or award the work to a party outside this contract.
Where damage which presents a risk to public or personal safety is identified, the contractor is to temporarily make safe the area and notify GWRL immediately.
All damage shall be photographed prior to repair
A photo and monthly report must be provided to GWRL with the invoice to ensure payment.

Item 4.0 Graffiti removal exceeding 0.130m2 (A3 page size) and reporting.

Frequency = Each visit

4.1 All areas within the highlighted areas on the station specific specification plans must monitored for graffiti.
Any graffiti exceeding 0.130m2 (A3 page size) but not exceeding 2.0m2 must be photographed with a tape measure or ruler in the photo before being removed.
Any graffiti exceeding 2.0m2 shall be photographed with a tape measure or ruler in the photo. The photo is to be emailed to GWRL within 24 hrs with a quote for its removal (this quote to be inclusive of labour and materials) GWRL may either refer the removal work back to the contractor subject to agreement on price or award the work to a party outside the contract.
The photos and Statistics on how much graffiti of this size which was located over the month for each station must be supplied to KiwiRails security manager monthly. This information must also be provided to GWRL as part of the monthly report to ensure payment. The information should be separated into size brackets as indicated on the schedule of prices.

Item 5.0 Low frequency tasks

Frequencies as indicated on each item

5.1 Wash down soffit (ceiling/underside of roof) using light detergent, water and a soft broom - 2 monthly

5.2 Clean out and dispose of debris from roof guttering on the shelter. - 3 monthly

5.3 Fully wash down shelter and building walls using light detergent, water and a soft broom. - 2 monthly

5.4 Gardening provisional items are completed as instructed

PERFORMANCE INCENTIVES

Non Conformance Items Present during the audit?

Great work - no contract deductions applicable.

Contract deduction of $100 - deduction to take effect on invoice and report for month following this audit

Contract deduction of $200 - deduction to take effect on invoice and report for month following this audit

Contract deduction of $400 - deduction to take effect on invoice and report for month following this audit

Contract deduction of $800 - deduction to take effect on invoice and report for month following this audit

General Comments

MMS representative Signature
Auditors Signature
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.