Information
Stone Aviation audit of Part 145.A.65 quality system. PROCESS OWNER: QUALITY MANAGER Note this is an audit checklist which provides guidance to the applicable requirements, but the current and applicable regulations should be used for the purpose of the audit.
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Review audit checklist with current CAA 145 regulation and confirm compliance before proceeding?
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Has the audit checklist been accepted as covering the required scope by the Part 145 Quality Manager?
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Has the auditor been accepted as competent to conduct the audit by the Part 145 Quality Manager?
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Organisation and Department Audited
- Testia Filton
- Morgan Ward (New Mills)
- Morgan Ward (Aerospace NDT)
- GJD St Athan
- LAA
- Towplanes
- Other
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State other organisation audited here.
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SAC Audit Reference
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CAA 145 approval number
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Audit start date
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Audit end date
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Auditees
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Auditors
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MOE Revision
145.A.65 Quality system
145.A.65 - Safety and Quality policy, maintenance procedures and quality system.
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145.A.65 (a) Safety and Quality policy
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1) 145.A.65(a) Does MOE para 1.2 state the safety and quality policy for the organisation?
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2) AMC 145.A.65(a) Does the safety and quality policy include a statement committing the organisation to:<br>Recognise safety as a prime consideration at all times<br>Apply Human Factors principles<br>Encourage personnel to report maintenance related errors/incidents.<br>Recognise that compliance with procedures, quality standards, safety standards and regulations is the duty of all personnel.<br>Recognise the need for all personnel to cooperate with the quality auditors.
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145.A.65 (b) Maintenance procedures
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3) 145.A.65 (b) Has the organisation established procedures agreed by the competent authority taking into account human factors and human performance to ensure good maintenance practices and compliance with the applicable requirements established in 145.A.25 (facilities) to 145.A.95 (CAA findings)?
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4) 145.A.65 (b) Has the MOE and any associated procedures been approved by the CAA (MOE para 1.11)?
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5) 145.A.65 (b) Has the MOE and any associated procedures been reviewed and amended to ensure they remain up-to-date (MOE para 1.11)?
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6) 145.A.65 (b) Does the MOE specify the concession procedure to deviate from procedures (MOE para 3.10)?<br>Ensure such a procedure ensures all concessions remain in compliance with 145 regulations.<br>Sample a concession to evidence compliance with the concession procedure.
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7) 145.A.65 (b) (1) Does the MOE (para 2.28) state the production planning procedures that ensure that a clear work order or contract has been agreed between the maintenance organisation and the customer/operator to clearly establish the maintenance to be carried out?<br>Sample evidence of the procedure followed.
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8) 145.A.65 (b) (1) Does the MOE specify the procedure to be applied to notify the operator of incomplete maintenance tasks and to gain approval to exempt these tasks from the work order or support a variation (MOE para 3.9)?<br>Sample evidence of procedure followed.<br>
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9) GM 145.A.65 (b) (1) Does the MOE (para 4.2) specify the procedures and responsibilities to ensure co-ordination of the required maintenance as detailed in Appendix XI to M.A.708 (c) or Appendix IV to AMC1 CAMO.A.315(c)?<br>Is there an interface agreement/contract signed by both 145 and BA CAMO that covers the requirements?
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10) 145.A.65 (b) (1) Does the MOE (para 4.3) specify the procedures for completion of the operators maintenance records and the distribution and retention of them?<br>Sample evidence of procedures followed.
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11) 145.A.65 (b) (2) Does the MOE (para 3.11) state the procedure for provision ad control of specialised services such as NDT and lay down the standards required including qualification of personnel?
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12) AMC 145.A.65 (b) (1) Is there a reporting system for maintenance personnel to report discrepancies with procedures and maintenance instructions and are these addressed in a timely manner?
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13) AMC 145.A.65 (b) (2) Are procedure changes reviewed and approved before publication by a person knowledgeable in the subject matter and with the appropriate authority?
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145.A.65 (c) Quality system
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14) 145.A.65 (c) (1) Has the organisation established a quality system that includes independent audits in order to monitor compliance with required aircraft/aircraft component standards and adequacy of the procedures to ensure that such procedures invoke good maintenance practices and airworthy aircraft/aircraft components (MOE part 3)?
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15) 145.A.65 (c) (1) & (2) Does the MOE (para 1.4) specify the responsibilities of the management personnel in support of the quality system?
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16) AMC 145.A.65 (c) (1) (2) Is the Quality department and it's personnel independent of production (MOE para 1.5 org chart)?
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17) AMC 145.A.65 (c) (1) (3) Does the quality audit programme include a percentage of surprise audits and night shifts if applicable (MOE para 3.1)?
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18) AMC 145.A.65 (c) (1) (4) Does the quality audit programme include all aspects of Part 145 compliance every 12 months (MOE para 3.1)?
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19) AMC 145.A.65 (c) (1) (5) Does the quality audit programme include product sample audits for each product line under the approval every 12 months (MOE para 3.2)?
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20) AMC 145.A.65 (c) (1) (10) Are audit reports produced for each audit describing what was checked and resulting findings against applicable requirements, procedures and products(MOE para 3.1)?
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21) AMC 145.A.65 (c) (1) (11) Are audits carried out by auditors independent of production who report to the Quality Manager?
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22) AMC 145.A.65 (c) (2) (2) Is there a statement in the MOE para 3.3 that the quality feedback system (reports and findings) cannot be contracted to outside personnel?
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23) AMC 145.A.65 (c) (2) (3) Are audit reports and findings distributed to responsible managers with agreed target dates and corrective actions taken fed back to the auditor for acceptance before findings are closed?
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24) AMC 145.A.65 (c) (2) (4) Does the AM hold meetings (at least twice per year) with maintenance/quality managers to review the overall performance of the quality system including a report of audit findings for the period?
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25) AMC 145.A.65 (c) (2) (5) Are audit records retained for a period of 2 years or for such periods that support escalation of the audit time periods allowed by AMC 145.A.65(c)(1) para 9?
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145.A.30 Personnel requirements
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26) AMC 145.A.30(b) Does the base/line/workshop maintenance managers responsibilities stated in MOE para 1.4 include corrective actions for audit findings?
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27) 145.A.30 (c) Does the Quality Manager have a direct reporting line to the Accountable Manager (MOE para 1.4 and 1.5) and does he keep the AM informed of quality and compliance matters?
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28) 145.A.30 (d) Is there a load and capacity man-hour plan to ensure sufficient quality monitoring staff to deliver the annual audit programme?
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29) 145.A.30 (e) Is there a procedure approved by the CAA to establish and control the competence of quality audit personnel?
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30) 145.A.30 (e) Does the competence assessment of quality audit personnel comply with the procedure approved by the CAA?
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31) 145.A.30 (e) Is the Quality Manager approved by the CAA - EASA Form 4 signed?
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32) AMC 2 145.A.30 (e) Have quality auditors received initial and recurrent HF training?
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33) 145.A.30 (d) Does continuation training include feedback from audit findings?
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34) Appendix IV to AMC to 145.A.30 (e) C Have the QM and quality audit personnel completed phase 1 initial fuel tank safety training?
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Have there been any internal audit findings
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Number of Level 1 Findings
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List Findings, Date closure required, Date closed and actions
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Are any findings outstanding beyond their closure date
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Has an extension been requested
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Details
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Compliance Level
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Does this issue constitute a safety risk
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Number of Level 2 Findings
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List Findings, Date closure required, Date closed and actions
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Are any findings outstanding beyond their closure date
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Has extension been requested
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Details
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Does this issue constitute a safety risk
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Compliance Level
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Number of Observations
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List Observations
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Have there been any third party audits
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List third party audits and dates
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Have there been any findings for third party audits
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Number of Level 1 Findings
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List third party, finding, date for required resolution, date of closure, actions
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Are any findings open beyond their expected closure date
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Has an extension been requested
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Details
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Compliance Level
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Does this issue constitute a safety risk
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Number of Level 2 Findings
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List third party, finding, date for required resolution, date of closure, actions
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Are any findings open beyond their expected closure date
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Has an extension been requested
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Details
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Compliance Level
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Does this issue constitute a safety risk
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145.A.70 MOE
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35) Does the MOE meet the requirements 145.A.70?<br>Sample check the MOE format, para numbering and content against the requirements.
Additional questions and observations
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Additional questions
Question
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Question
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Compliant?
Auditor's Sign off
Risk Review
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A risk review is only required if a contracted maintenance audit report has not been conducted at the same time as this audit using CAMO-X004-BASE or CAMO-X004-COMPONENT or CAMO-X006B (LINE)
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Is a CAMO risk review required?
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Review the last 12 months of AIR ESR and ASR events attributed to contracted MO at fault.
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Record the number of risk B (48-96 risk score) GOR and ASR's.
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Record the number of risk C (20-40 risk score) GOR and ASR's.
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Record the number of risk D (8-16 risk score) GOR and ASR's.
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Record the number of risk E (1-7 risk score) GOR and ASR's.
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Contracted supplier risk register updated?
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THE RISK REGISTER MUST BE UPDATED BEFORE THE AUDIT CAN BE CONSIDERED COMPLETED (Ref CAMO-AUDIT procedure)
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What is the risk score (record the score number and select the band)?
Auditor comments
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Auditor sign off
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QUALITY SIGN OFF
I hereby confirm that the BA 145 MRO quality system has been sampled for compliance to the requirements of CAA Part 145 as referenced within the checklist and that all findings of non-conformance have been recorded in AIR and the risk register updated as applicable.
All applicable non-conformances identified have been raised and distributed to PART 145 departmental management (as applicable). -
Print name and sign
Part 145 Quality Manager acceptance of audit report and findings
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PART 145 QUALITY MANAGER ACCEPTANCE
I hereby confirm that this audit report and associated findings and observations have been reviewed and accepted by the Part 145 Quality Manager and will be shared with the Accountable Manager. -
Print name and sign
