Office Audit

Sort - Create an overview and remove unnecessary materials and tools from work

  • Are there unnecessary materials, samples, equipment or folders in the area?

  • Add photo to show evidence

  • Are there any obsolete documents in the files or on boards in the office?

  • Add photo to show evidence

  • Are there any unnecessary items in the storage area? (inc Email and electronic files)

  • Add photo to show evidence

  • Are all tools and supplies organised? Are the unneeded items "Red tagged" and routinely purged?

  • Add photo to show evidence

  • Are there any obsolete written standards?

  • Add photo to show evidence

  • Any additional comments?

Set - A place for everything and everything in it's place

  • Are all filling systems orderly and maintained (inc. all e-files in organised folders)?

  • Add photo to show evidence

  • Are all posters, flyers, schedules and boards up to date?

  • Add photo to show evidence

  • Are the maximum and minimum allowable quantities indicated?

  • Add photo to show evidence

  • Are all items stored and labeled appropriately?

  • Add photo to show evidence

  • Are materials arranged rationally to facilitate picking them up and returning them? e.g. shadow boards

  • Add photo to show evidence

  • Any additional comments?

Shine - To maintain a new situation cleaning must be systematic

  • Are PCs, surfaces and desks wiped clean often and kept free of dust? Are all cables organised?

  • Add photo to show evidence

  • Are floors kept clean and free of waste and debris?

  • Add photo to show evidence

  • Are areas under desks free from clutter?

  • Add photo to show evidence

  • Are responsibilities defined for overseeing 5S in the area?

  • Add photo to show evidence

  • Is there time allocated to conduct the first 3s?

  • Add photo to show evidence

  • Any additional comments?

Standardise - Introduce standards so there is no doubt what must be done

  • Are 5S standards visible and well communicated?

  • Add photo to show evidence

  • Are improvement ideas being acted on?

  • Add photo to show evidence

  • Are standard procedures well written, clear and actively used?

  • Add photo to show evidence

  • Are visual management tools used to identify if work is complete?

  • Add photo to show evidence

  • Is there a system to maintain the first 3S?

  • Add photo to show evidence

  • Any additional comments?

Sustain - Create an environment to continually perform the first four stages

  • Is everyone adequately trained in standard procedures?

  • Add photo to show evidence

  • Is the area free from any safety hazards?

  • Add photo to show evidence

  • Are the visual management minimum standards being improved upon?

  • Add photo to show evidence

  • Is a team audit timetable being adhere to, results posted and trend displayed?

  • Add photo to show evidence

  • Are all activity boards up to date and regularly reviewed?

  • Add photo to show evidence

  • Any additional comments?

Overall Comments

  • Overall Impressions

  • Action to improve 1

  • Action to improve 2

  • Action to improve 3

  • Any other supporting photos

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