Stourton 5S Office Audit

• Conducted on

  Date

• Week Number

• Audit Completed by

• Area of Audit e.g. Cravendale meeting room

Sort - Create an overview and remove unnecessary materials and tools from work

• Are there unnecessary materials, samples, equipment or folders in the area?

  Pass (2)

  Making progress (1)

  No evidence (0)

• Add photo to show evidence

  Media

• Are there any obsolete documents in the files or on boards in the office?

  Pass (2)

  Making progress (1)

  No evidence (0)

• Add photo to show evidence

  Media

• Are there any unnecessary items in the storage area? (inc Email and electronic files)

  Pass (2)

  Making progress (1)

  No evidence (0)

• Add photo to show evidence

  Media

• Are all tools and supplies organised? Are the unneeded items "Red tagged" and routinely purged?

  Pass (2)

  Making progress (1)

  No evidence (0)

• Add photo to show evidence

  Media

• Are there any obsolete written standards?

  Pass (2)

  Making progress (1)

  No evidence (0)

• Add photo to show evidence

  Media

• Any additional comments?

Set - A place for everything and everything in it's place

• Are all filling systems orderly and maintained (inc. all e-files in organised folders)?

  Pass (2)

  Making progress (1)

  No evidence (0)

• Add photo to show evidence

  Media

• Are all posters, flyers, schedules and boards up to date?

  Pass (2)

  Making progress (1)

  No evidence (0)

• Add photo to show evidence

  Media

• Are the maximum and minimum allowable quantities indicated?

  Pass (2)

  Making progress (1)

  No evidence (0)

• Add photo to show evidence

  Media

• Are all items stored and labeled appropriately?

  Pass (2)

  Making progress (1)

  No evidence (0)

• Add photo to show evidence

  Media

• Are materials arranged rationally to facilitate picking them up and returning them? e.g. shadow boards

  Pass (2)

  Making progress (1)

  No evidence (0)

• Add photo to show evidence

  Media

• Any additional comments?

Shine - To maintain a new situation cleaning must be systematic

• Are PCs, surfaces and desks wiped clean often and kept free of dust? Are all cables organised?

  Pass (2)

  Making progress (1)

  No evidence (0)

• Add photo to show evidence

  Media

• Are floors kept clean and free of waste and debris?

  Pass (2)

  Making progress (1)

  No evidence (0)

• Add photo to show evidence

  Media

• Are areas under desks free from clutter?

  Pass (2)

  Making progress (1)

  No evidence (0)

• Add photo to show evidence

  Media

• Are responsibilities defined for overseeing 5S in the area?

  Pass (2)

  Making progress (1)

  No evidence (0)

• Add photo to show evidence

  Media

• Is there time allocated to conduct the first 3s?

  Pass (2)

  Making progress (1)

  No evidence (0)

• Add photo to show evidence

  Media

• Any additional comments?

Standardise - Introduce standards so there is no doubt what must be done

• Are 5S standards visible and well communicated?

  Pass (2)

  Making progress (1)

  No evidence (0)

• Add photo to show evidence

  Media

• Are improvement ideas being acted on?

  Pass (2)

  Making progress (1)

  No evidence (0)

• Add photo to show evidence

  Media

• Are standard procedures well written, clear and actively used?

  Pass (2)

  Making progress (1)

  No evidence (0)

• Add photo to show evidence

  Media

• Are visual management tools used to identify if work is complete?

  Pass (2)

  Making progress (1)

  No evidence (0)

• Add photo to show evidence

  Media

• Is there a system to maintain the first 3S?

  Pass (2)

  Making progress (1)

  No evidence (0)

• Add photo to show evidence

  Media

• Any additional comments?

Sustain - Create an environment to continually perform the first four stages

• Is everyone adequately trained in standard procedures?

  Pass (2)

  Making progress (1)

  No evidence (0)

• Add photo to show evidence

  Media

• Is the area free from any safety hazards?

  Pass (2)

  Making progress (1)

  No evidence (0)

• Add photo to show evidence

  Media

• Are the visual management minimum standards being improved upon?

  Pass (2)

  Making progress (1)

  No evidence (0)

• Add photo to show evidence

  Media

• Is a team audit timetable being adhere to, results posted and trend displayed?

  Pass (2)

  Making progress (1)

  No evidence (0)

• Add photo to show evidence

  Media

• Are all activity boards up to date and regularly reviewed?

  Pass (2)

  Making progress (1)

  No evidence (0)

• Add photo to show evidence

  Media

• Any additional comments?

• Overall Impressions

• Action to improve 1

• Action to improve 2

• Action to improve 3

• Any other supporting photos

  Media