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SUN JV HSMP and Specification Compliance Audit
SUN JV HSMP and Specification Compliance Audit
Werner van der Merwe

SUN JV HSMP and Specification Compliance Audit

Polihali Dam and Appurtenant works

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Free SUN JV HSMP and Specification Compliance Audit Checklist

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Title Page

  • Site conducted

  • Conducted on

  • Prepared by

  • Location

SC 25.5.1 Leadership and commitment HSMP Sec 6

SC 25.5.1 Leadership and commitment HSMP Section 6.4

  • Can management provide proof that they have acknowledge the LHDA SHE Policy and ensure that Company management and employees are committed to the policy.

  • Does the contractor have own HS Policy and ensure that the policy forms the basis of the HS program?

  • Is the policies displayed on notice boards, meeting rooms and offices

  • Is visible commitment to providing a safe and healthy work Environment. Demonstrated by Management, Supervision, and employees at all levels by: (SUN JV HSMP Section 6.3)

  • • Ensuring that decisions and practices are consistent with the stated HS policy and values.

  • • Making adequate resources available.

  • • Providing and/or attending HS skills training where necessary.

  • • Participating in the identification and assessment of Hazards and Risks.

  • • Reviewing the effectiveness of HS Risk controls.

  • • Discussing HS with Supervisors/employees.

  • • Visiting all work areas regularly.

  • • Wearing the correct Personal Protective Equipment as required.

  • • Carrying out VFL observations and giving immediate feedback.

  • • Commending safe work and coaching employees who need to do better.

  • The HS policy provides a framework for reviewing HS objectives against performance and setting continuous improvement objectives.

  • Is the HS Policy will included in the company site induction and refresher training program.

  • Does the Managers ensure that the HS policy is communicated to all employees within their area of responsibility.

  • IS a copy of the HS Policy document given to a newly appointed HS representative upon his appointment.

  • Is a copy of the HS policy on the appointed supervisor KPI file, with proof of communication.

  • Is the HS Policy reviewed on an annual basis or when other risks are identified during risk assessments.

SC 25.5.1.1 Legal Requirements and Regulations for Health and Safety

  • Have all Legal requirements been identified. Legal register in place?

  • Does the management team know the legal requirements for the project and are they including it in their planning?

  • Access available, Hard copy, Intranet access, Electronic system

  • System to available to ensure remains updated.

  • Are changes in legislation implemented and monitored?

  • Are required legislation and standards incorporated into Method statements, procedures, standards etc?

  • Does the contractor ensure that all its personnel and its sub-contractors personnel have been informed of all such laws, acts and regulations, codes of practice, guidelines and standards.

SC 25.5.1.2 Staff accommodation and welfare facilities HSMP Section Sect 9.5

Labour Camp

  • 27.4.2.3 (f) Security

  • Vehicle registration for visitors to control site access

  • Camps segregated from the work areas

  • Protection of life and property against theft, pilferage, fire etc.

  • Prevent entry of stray animals like goats, dogs etc

  • Regulating entry of unwanted visitors

  • Round the clock patrolling

  • 1.8.14 Waste areas

  • Adequate waste bins available and lined

  • Designated waste area with waste skip

  • Weekly Waste Collection

  • Metal dust bins to BS 792 or equivalent plastic receptacles for the storage of garbage

  • Waste Water Management

  • Hazardous Waste Management

  • 24.5.1.1 Sleeping Rooms

  • Sleeping rooms separate from other living space areas

  • Separate male and female dormitories

  • Sleeping rooms have partition walls that extend from the floor to the ceiling between rooms

  • Minimum total area of 5m2 per person

  • Maximum of 2 people per room

  • Separate bed with a minimum of 1m between beds

  • Sleeping arranged so that shifts are separated and that no workers working during the day share a room with workers on night shifts

  • Storage facilities for personal belongings of workers

  • Lockable doors and windows not less than 10% room floor area

  • Openable area greater than 2% of the room floor area

  • Appropriate heating ventilation, air conditioning facilities

  • 24.5.1.2 Ablution Facilities

  • Adequate, clean supply of running cold and hot water throughout the day and night

  • Female SHE bins

  • Information posters

  • Frequent cleaning of facilities and accommodation

  • Sanitary facilities located within the same buildings as the sleeping rooms

  • Room accessible without any individual passing through any sleeping room

  • Facilities for each sex are in the same building, are they separated by solid walls or partitions extending from the floor to the roof or ceiling

  • Separate ablution facilities for men and women

  • At least 1 WC (shower, toilet, washing basin) per 10 people

  • The walls and partitions of shower rooms smooth and impervious to the height of splash

  • Floor drains in shower rooms or laundry rooms provided

  • Every sanitary convenience shall be sufficiently ventilated and shall not be connected with any workroom

  • The sanitary convenience, other than a urinal, under cover, have a proper door and fastenings and partitioned off as to secure privacy

  • All urinals placed or screened so as not to be visible from other parts of the building where persons work or pass

  • Sanitary facilities have ventilation to the open air, independently of any other part of the accommodation

  • 24.5.1.3 Laundry facilities

  • Laundry Separated from other facilities

  • smooth finish but not slippery materials, impervious to moisture Laundry floors

  • All junctions of the curbing and the floor shall be coved

  • Facilities for drying clothes

  • Laundry facilities within 60m from dormitories

  • 24.5.1.4 Canteen Facilities

  • Food Handlers Certificates displayed

  • A properly constructed kitchen and dining hall

  • Separate from the sleeping quarters of any of the workers or their families

  • Minimum clear space of 1.0 m² per person

  • No direct opening from living or sleeping quarters into a kitchen or canteen

  • Enough tables and chairs with back-rests for workers (max no. per shift)

  • Food Waste Management Controlled

  • General Waste Management Storage Area

  • Kitchen Fat Trap cleaned and Fat collected

  • Solids drainage Trap magement

  • 24.5.1.5 First Aid Facilities

  • Adequate first aid facilities available in the labour camp for the emergency treatment of injured persons

  • First Aid Room with the following

  • Have an appropriate floor area of at least 14m²

  • Easy to clean non-slip floors and wall surfaces

  • Be located within easy access to a sink with hot and cold water

  • Toilet facilities for both sexes

  • Minimum door width of 1 meter for stretcher access

  • Well lit and ventilated

  • Entrance that is clearly marked with first aid signage

  • Easily accessible to emergency vehicles

  • Cabinets for medication and storage for emergency medical equipment.

  • 24.5.1.6 Recreational/Sporting Facilities

  • Provided with at least 1m² area per person

  • Common recreational and sporting facilities on the campsites.

  • 1.8.17 Pest and Vermin Control

  • Adequate pest control stations

  • General Safety, Health and Environmental Findings

  • Overhead and underground electrical lines up to standard

  • No Leaking Roofs

  • Storm-water Management

  • COC's issued, but no proof of earth trip tests available or test on earthing on water pipes.

  • 6 Monthly Earth trip test and earth test

  • DB Boards locked and in good condition.

SC 25.5.2 Performance Measurement and Reporting HSMP Sec. 10

SC 25.5.2 Performance Measurement and Reporting HSMP Sec 10.1 Monitoring, measurement, analysis, and evaluation

  • 25.5.2.1 Health and Safety Statistics

  • a) Statistical reports produced, systems identify trends.?

  • b) Allows for comparisons against previous performance?

  • c) Includes costs of injuries, claims analysis?

  • Does management use statistical analysis for improvement of performances?

  • Are reports submitted to the engineer Monthly?

  • Are the records update daily in the electronic system?

SC 25.5.2.2 Safety Management Records HSMP Sec 8.5.3 Documents & Records Procedure

  • Was a schedule of records submitted and approved by engineer?

  • Is this schedule maintained and updated and resend to Engineer?

  • Are records kept on the Electronic system, available to engineer?

SC 25.5.2.3 Field Technical/Safety Audit by the Engineer HSMP Sec 10.2 Audits

  • Does the contractor conduct own audits on compliance to the HSMP?

  • Are all previous audit findings closed-out?

  • Are Audit findings from Engineer audits manage to prevent re-occurrence through the HS Management program?

  • Are audit findings from the Engineer manage by the contractor management team and followed-up during own meetings?

  • Are corrective action plans submitted timeously (Within 24 hrs.) to the Engineer?

  • Are status reports on the close-out of audit findings provided to the Engineer on a monthly basis?

25.5.2.4 Unsafe act/condition auditing

  • Does the contractor have a program in place to audit unsafe acts and conditions associated with site conditions?

  • Are these findings reported to and managed by the management team?

SC 25.5.3 Involvement, Communication and Motivation HSMP Sec 8.3 Awareness 8.4 Communication

3.1 Safety Meetings

  • Is the HS manager included in in technical meetings?

  • Does supervisors conduct weekly meetings with there employees?

  • Does the meeting cover the following:

  • General safety topics

  • • Accident / safety incidents

  • • Hazardous conditions

  • • Hazardous materials / substances

  • • Work procedures

  • • Protective clothing / equipment

  • • Housekeeping

  • • Job or work look-ahead issues

  • • Safety statistics

  • • Significant Safety Occurrences (SSO)

  • Does the contractor conduct monthly safety meetings with the engineer?

  • Are these meetings minuted and the minutes distributed?

  • Does the contractor conduct in addition to DSTI, weekly Toolbox talk meetings?

25.5.3.2 Pre-start safety Briefings

  • Does the contractor conduct DST's with work force before each shift?

  • Are these records available in hard copy for auditing and review in the event of and incident?

25.5.3.3 Safety Review Meetings

  • Does the contractor hold weekly safety review meetings with the engineer?

  • Are minutes kept and distributed?

25.5.3.4 Employee Health and Safety representative

  • Must include the following criteria exists;

  • a) Sufficient number appointed, all work areas are covered. Minimum requirements as per OHS Act Sec. 17(5)

  • b) Appointments made through a process of consultation with the employees or their representative organizations.

  • c) Dates effective (from date & to date)

  • d) Sections representing and committee appointed

  • e) Special duties e.g. date of monthly inspections

  • f) Person has received training related to HS legislation; duties and responsibilities

25.5.4 Contractor Management

25.5.4.1 Subcontractor’s Health and Safety Management Plan

  • a) Documented health & safety specifications available for any project work out for tender

  • b) Documented Health & Safety Plans submitted by contractors, based on health & safety specifications

  • c)Sub-contractor is appointed for all work on project

  • d) Design changes are reviewed to ensure sufficient resources are available to meet health & safety requirements

  • e) Provision is made to ensure that tenderers provide for health & safety

25.5.4.2 Working together for a Safe Site

  • Are sub-contractors included in meetings to improve health and safety performance?

25.5.5 Training and Competency

25.5.5.1 Contractor Personnel competency and Responsibility for Health and Safety

  • 3.1.2 Medical examinations - medical certificates of fitness

  • a) Examinations performed in conjunction with job profiles before employment commences

  • b) Relevant assessments identified and performed; Lung function, Audiometric, Eye sight etc.

  • c) System in place to ensure Periodical medicals completed as per legislation

  • d) Employees undergo exit medicals where relevant

  • Induction Training

  • a) Documented module available and relevant to operations

  • b) Attendance registers available, attendees supplied with proof of attendance

  • c) All new employees, contractors and visitors attend

  • d) Re-induction intervals identified and implemented.

  • Job/Task specific training

  • a) Ongoing training programmes established based on needs analysis

  • b) Re-evaluation of training performed as required by operational changes

  • c) All training documented, attendance registers available

  • a) Crane operators & Construction vehicles

  • b) Construction vehicles and mobile Plant

  • c) Fork lift and other mechanized lifting machines

  • d) First aid

  • e) Scaffold erectors and inspectors

  • f) Formwork and support work erectors & inspectors

  • g) Explosive powered tools

  • h) Hazardous substances, use, storage and transport

  • i) Respirators

  • j) Welding or Flame cutting

  • k) Fire fighting

  • l) Personal Protective Equipment

25.5.6 Hazard and Risk Management

25.5.6.1 Project Specific Hazards

  • Has the contractor conducted a baseline risk assessment and identify specific job-related hazards applicable to the Work under the Contract?

  • Has the contractor submitted a comprehensive list to the Engineer?

  • Is the list maintained and updates send to the Engineer?

  • Are the risk reviewed in the Engineers Monthly Progress Meeting?

25.5.6.2 Hazard and Facility review studies (RAMBO: Reliability, Accessibility, Maintainability, Buildability and Operability)

  • Did the contractor submit a design management plan and was it approved by the Engineer?

  • Is Hazard Identification Studies included in the plan.

  • Are these hazard studies done for all designs the contractor is responsible for?

  • Has the contractor done a hazard study on all temporary facilities?

  • 25.5.6.3 Hazard Identification and Risk Assessment Workshops

  • Is Risk Assessments conducted in the form of a workshop with with appropriate personnel consisting of site management representatives, supervisory personnel, technical experts as required, and work force personnel directly involved?

  • 25.5.6.4 Risk Assessment of Contractor’s Equipment

  • Is equipment risk assessments done for all equipment and submitted to engineer 2 weeks before arrival to site?

  • Does the assessments take into consideration:

  • Potential for entanglement in moving parts.

  • Burns from hot or cold surfaces,

  • Seating

  • Slips, trips and falls,

  • Crushing or striking by moving or falling objects

  • Cutting or stabbing by sharp objects

  • High pressure fluids

  • Electrical shock or burns,

  • Ergonomic design of access and egress (3 points of contact to be maintained)

  • Vibration

  • Noise,

  • Exhaust fumes, etc

  • Contractor’s Equipment

  • As standard project procedures, did the Contractor:

  • Set up an initial set of registers

  • Complete the registers for each piece of Contractor’s Equipment brought onto Site

  • Maintain a complete, continuous and comprehensive inspection & service history in these registers

  • Ensure at least monthly inspections are done and recorded for all Contractor’s Equipment by a competent person.

25.5.6.5 Method Statement

  • Are there Safety Method Statements available for all tasks?

  • Are Task Risk assessments and Safety Method Statements send to Engineer 2 weeks before task starts?

  • Are the TRA and TMS recorded on formats provided by the engineer?

25.5.7 Occupational Health and Hygiene

25.5.7.1 Fitness for Duty

  • Did the Contractor develop a ‘Fitness for Duty Policy’ to set out how it will ensure that its employees are fit for the work they are required to carry out. This shall cover at least:

  • • General level of personal fitness and/or medical conditions

  • • The consumption of alcohol

  • • The use of other drugs (prescription, pharmaceutical or illicit)

  • • Fatigue

  • • Stress

25.5.7.2 Alcohol and other Drugs

  • Does the contractor have a alcohol and drug policy in place? Are employees trained on the policy?

  • Are Alcohol testing conducted during high risk periods for the whole day, Weekends and Mondays?

  • Are random Alcohol testing done low risk periods for the whole day?

  • Alcohol testing done after any incident?

  • Are entry medical drug testing done?

  • Have high risk groups been determined for random drug testing?

  • Is a general random drug testing program in place?

25.5.7.3 Health Assessments and Health monitoring

  • Are Health assessments done on entry, periodical, exit and when required?

  • Is the Occupational Health practitioner certified in the kingdom of Lesotho?

  • Are all operators tested for:

  • Free from deafness?

  • Defective vision?

  • Epilepsy?

  • Heart Disease?

  • Hygiene

  • Does the Contractor maintain all work areas in a clean and tidy state and promptly and appropriately dispose of waste material?

  • Resting and eating areas kept in a clean, tidy manner and positioned away from contaminants and hazards?

  • No eating and drinking takes place outside the designated eating or office area?

  • Facilities easily available for persons to wash hands when leaving the construction area and entering the construction site offices?

25.5.7.5 Cleaners, solvents and hazardous materials

  • Have all substances on site been approved by the Engineer by submitting SDS before arrival to site?

  • Does the Contractor ensure that all necessary transport, storage and usage precautions are taken and that safety equipment, including antidotes, if necessary, is available on the Site?

25.5.7.6 Medical Services

  • Trained and appointed ‘First Aiders’ per area in the following ratio:

  • At least one First Aider to hold a Level 3 certificate and be on site fulltime.

  • • Up to 10 people on site = 1 First Aider

  • • And 1 additional First Aider for every 50 or part thereof, thereafter

25.5.7.7 First Aid Boxes

  • Are First aid equipment available and maintained on the Site and is it in accordance standards as laid down by the statutory regulations?

Paramedic Services

  • Is paramedic emergency service on site full time 24/7, 365 days a year.<br>that include:

  • 3 x Advanced Life Support Paramedics (ALS) - Registered with the appropriate council. With a minimum of 5 years post registration experience. Experienced in working in remote areas with minimal supervision. Rescue qualifications and experience. Current Advanced Trauma Life Support (ATLS) or similar qualification. The ALSs shall have flight medic qualification and experience.

  • 5 x Intermediate Life Support (ILS) - Registered with the appropriate council. With a minimum of 3 years post ILS registration experience. Rescue qualifications would be an advantage.

  • 6 x Basic Life Support (BLS) - Registered with the appropriate council. With a minimum of 3<br>years post registration experience.

Ambulances

  • Are minimum of 2 Ambulances available on site?

  • Is the Ambulances equipped with the following:

  • 3 x Stocked ALS medical bags (drips, drugs, airway equipment, bandages, medical instruments, pulse oximeter, glucometer, bleeding control etc.)

  • 2 x Electrocardiograph/defibrillator (ECG)

  • 2 x ‘Kendrick’ devices

  • 4 x scoop stretchers

  • Neck immobilization collars

  • Medical oxygen

Clinic Services:

  • Is a clinic available on site that are operational 24/7 365 days a year?

  • Is the clinic staffed with the following as a minimum:

  • 1 x doctor with trauma training and experience (ideal occupational health qualification)

  • 1 x doctor with trauma training and experience

  • 1 x radiologist

  • 3 x registered senior professional nurses

  • 8 x registered professional nurses

  • 3 x administrative staff

  • 3 x cleaners

  • 6 x emergency room beds

  • 10 x hospital beds

  • 1 x ECG machine

  • 1 x autoclave machine

  • 3 x automated external defibrillators

  • 10 x medical trolleys

  • 10 x electronic patient monitoring devices

  • 10 x mobile blood pressure monitors

  • 10 x stethoscopes

  • 1 x X-ray facility

  • All equipment necessary to provide an effective service related to COVID-19 testing

  • Does the Contractor have a triage policy/procedure for dealing with injuries which are out of their capacity/capabilities to address?

  • Are doctors consulting rooms available with the required equipment in the lodge and labour camp?

  • Are Procedures implemented for providing ongoing primary health<br>care and assistance in case of medical emergencies?

  • Is there a locum doctor available to relieve the primary doctor when<br>required?

25.5.7.8 Emergency Numbers

  • Are lists with emergency numbers posted at phones and in every office.

  • Did the Contractor provide workers with stickers to place on their hardhats with emergency numbers printed on stickers?

25.5.7.9 Fire Safety and Equipment

  • These fire stations shall be provided at distances not more than 50 metres apart and shall be equipped<br>with enough fire extinguishers and hose reels for the applicable risk.

  • Where the risk of fire is high a large diameter hose system shall be provided with connections to a fire<br>water reticulation system that may require a pump system to provide enough pressure.

  • Should the risk indicate that a Co2 flood system is required then this shall be provided

  • Each house shall be provided with a 9 kg 70% MAP ABC dry powder fire extinguisher

25.5.7.10 Smoking

  • Smoking policy available and employees trained on it?

  • Are designated smoking areas available and are employees using it?

25.5.7.11 Sun Protection

  • Does the Contractor ensure that all personnel are protected in sunlight by the following means:

  • Using long sleeve shirts?

  • Long trousers?

  • Brims to safety helmets?

  • UV factored sunscreen?

  • Shade structures?

  • Was awareness training conducted with the workforce of how to protect themselves against the hazards of exposure to the sun and dehydration?

25.5.7.12 Thermal Protection

  • Does the Contractor provide all persons on Site with the appropriate thermal protective wear in accordance with the climatic conditions (from -20 degrees to 39 degrees including snow and ice).

  • Does the contractor have systems in place to ensure the timeous order of thermal protective clothing for new employees and replacement of damaged and lost clothing?

25.5.7.13 Working Hours

  • Does the contractor comply to the legal working hours of:

  • Normal hours of work for any employee shall be not more than 45 hours per week, calculated as follows:

  • For an employee who ordinarily works a five-day week, nine hours of work on any day?

  • For an employee who ordinarily works a six-day week, eight hours of work on five days and five hours of work on one day.

  • No employee shall be required to work continuously for more than five hours without being given a rest period from work of not less than one hour during which time he or she shall not be required or permitted to perform any work.

  • Work overtime in addition to the normal hours provided for in this section, for up to 11 additional hours during any one week?

  • If not, does he have exemption?

25.5.8 Safe Systems of Work

25.5.8.1 Typical Activities Requiring Safe Work Procedures (SWPs)

  • Does the Contractor have SWP’s for work on site with a Risk Assessments):

  • Site establishment

  • Fire-fighting and evacuation

  • Rubble and refuse removing

  • Stacking and storing

  • Housekeeping

  • Loading & off-loading of vehicles

  • Containing of sparks

  • Barricading and handrails

  • Safe access and egress

  • Evacuation and emergency procedures

  • Backfilling and compacting

  • Formwork, lifting

  • Rigging

  • Steel fixing

  • Pouring of concrete and floating

  • Elevated work

  • Use of ladders

  • Roadwork

  • Fuelling of machines

  • Pipefitting

  • Mechanical and electrical installation

  • Instrumentation

  • Bricklaying

  • Roofing

  • Cladding

  • Installation of cable racks

  • Cable pulling

  • Work in confined spaces

  • Grit blasting

25.5.8.2 PPE

  • Has a PPE policy been developed?

  • Has a PPE Survey of needs been done?

  • Are PPE procured and managed in accordance with the survey of needs?

  • Are all employees trained on PPE with regards to the following:

  • Cleaning of PPE

  • Hygiene,

  • Correctly putting PPE on

  • Inspection of PPE

  • Health risks associated with the task

  • Identifying when PPE is spent (i.e. reach<br>saturation point/no longer functioning as it should) or broken, etc

  • Does the Contractor provide a free laundry service on site for the maintenance of all protective wear and a system to ensure that the cleaned PPE is returned to the correct person?

  • Does the Contractor provide a system for drying safety shoes and boots to ensure that all persons on site shall have dry footwear at the beginning of each shift.

25.5.8.6 Elevated work/Fall Risk

  • Submit a fall protection and rescue plan to the Engineer for approval, before any elevated/Fall Risk work commences?

  • Provide parachute type harness with shock absorber and double lanyard for all elevated work

  • Ensure that:

  • All tools in elevated positions are attached to lanyards and attached to either the person or structure

  • Equipment in elevated positions is tied back to the structure

  • No loose items in elevated positions. E.g. Bolts and nuts are in pouches, not paper boxes

  • Overhead work allowed only if area below is barricaded in accordance with barricading requirements.

  • Competent riggers place lifelines on register and check it daily before use and record findings in the said register

25.5.8.7 Structures

  • The Contractor shall ensure that:

  • All openings and edges are barricaded with solid barricading to withstand an impact of at least 100kg

  • Only solid barricading covered with orange “safety netting” and/or equivalent barricading approved by the Engineer shall be used as barricade.

  • Solid barriers to prevent persons falling into them shall protect openings in floors, stairwells, staircases, open-sided buildings and any structure in the course of erection, where dangerous openings exist.

  • The Contractor shall pre-plan the delivery of floor grating, stair treads, landings and handrails to ensure safe access and protection for persons working on structures.

  • Barricading is tagged, placed on register, maintained and inspected daily.

  • The Contractor shall provide handrails and fencing around all holes or openings to prevent any person being injured as a result of a fall.

25.5.8.9 Permit to Work

  • Did The Contractor compile a permit to work system and submit to the Engineer for approval.

  • Are permits issued by the Contractor’s ‘permit office’ in consultation with the Engineer and personnel responsible for operations at site?

  • Are, where deemed necessary by the scope of work, pertinent tests like testing for hazardous gases and vapour carried out prior to work commencing?

  • Are permits shall be loaded onto SHEQ management system prior to work starting.

  • Does the Permit to Work shall list specific conditions and hazards pertaining to the specific task?

25.5.8.10 Lock-out Procedures

  • Does the contractor have an approved Isolation and lock-out procedure?

  • Has isolation and lock-out matrix been compiled for all operational plant areas with identified isolation and lock-out points?

  • Is there a system in place to ensure that only people trained in the lock-out procedure are appointed as per procedure?

25.5.8.13 Compressed Air

  • Is a safe work practice available and have all employees been trained?

  • Is a Certificate of compliance available for all pressure vessels of compressors?

  • Are all compressors and hoses fitted with locking wires or other suitable approved devices to prevent accidental uncoupling of compressed air hoses?

  • Are hoses orderly routed and elevated, if required, to prevent tripping hazards?

25.5.8.14 Oxygen, acetylene and LPG cylinders

  • Is a Safe work practice available for the use and handling of Oxygen, acetylene and LPG cylinders.

  • Has the Contractor established satisfactory storage areas (fenced, shaded, approved surface and all necessary signs posted) for oxygen, acetylene and LPG cylinders. Oxygen, acetylene and LPG cylinders shall be stored (separate) and in an upright position?

  • Storage of gas cylinders:

  • Are Storage areas whenever possible well clear of buildings?

  • A protective covering shall be provided.

  • There shall be adequate ventilation

  • Storage areas shall be kept free from combustible materials, and no other materials shall be stored in gas cylinder enclosure.

  • Full cylinders shall be kept apart from empty cylinders so that it shall not be necessary to open valves to check whether cylinders are empty or full. Empty cylinders shall be clearly marked and stored in space provided.

  • Cylinders shall always stand upright in special stands and the

  • Cylinders shall be chained separately in an upright position

  • Cylinders shall be stored in rows with aisles in-between for easy removal in event of fire

  • For security and ventilation purposes a wire mesh fence shall surround the storage area, which shall be kept locked.

  • All danger signs shall be prominently displayed at storage area; e.g.:<br>o No smoking<br>o No naked flames

  • Adequate fire-fighting equipment shall be made available.

  • Oxygen and acetylene shall be stored separately<br>o The storage shall be clearly marked<br>o Oxygen – “Full Oxygen” or “Empty”<br>o Acetylene – “Full Acetylene” or “Empty”

  • Flammable and oxidizing gasses shall not be stored together; greases and oils shall never be allowed to come into contact with oxygen

  • When moving cylinders, does the Contractor keep them from being knocked over or falling and use special approved cylinder crates/cradles?

25.5.8.15 Recognized walkways

  • When walking through the site or to a personal work area does the Contractor ensure that his employees and those of Subcontractors use recognized thoroughfares and do not take short cuts?

  • Is a pedestrian management submitted and approved by Engineer?

25.5.8.16 Commissioning of new installation

  • Does the contractor have commissioning procedures in place?

  • Where applicable, are notice boards erected clearly stating which items of plant have been made 'LIVE'.

25.5.8.18 Welding, cutting, grinding and heating

  • The Contractor shall instruct employees in the safe use of welding equipment.

  • The Contractor shall provide non-combustible or flameproof shields to protect employees from direct rays and air-borne particles shall shield arc welding, cutting and grinding operations.

  • Electrode holders or welding guns shall be maintained in good order,

  • if they are left unattended, the electrodes shall be removed, and the holders placed or protected such that they cannot make electrical contact with employees or conducting objects.

  • All arc-welding cables shall be properly maintained and completely insulated.

  • There should be no repairs or splices within 3m of the electrode holders, except where splices are insulated equal to the cable.

  • Defective cable shall be repaired or replaced, and the earth cable shall be connected to the work piece.

  • The fuel gas hose and oxygen hose shall be of an approved type, be easily distinguishable and shall not be interchangeable.

  • Hoses shall be inspected at the beginning of each day and repaired or replaced immediately if defective.

25.5.8.19 Electrical Equipment

  • The Contractor shall ensure that:

  • All electrical installations carried out on the site are in accordance with the latest relevant Lesotho Labour code, and best practice requirements.

  • Connections are not made to any power supply without the prior written approval of the Engineer

  • Where an isolation is required, that an isolation permit has been obtained and the isolation procedure associated to the permit has been followed correctly.

  • All electrical installations are inspected by the Engineer to ensure that the installation complies with the statutory regulations applicable.

  • All electrical machines and appliances provided by the Contractor for his own use on the site are in a serviceable condition.

  • Power tools used on the site are protected by residual current devices appropriately sized/rated for the prevailing site power supply and are double insulated.

  • All extension cords, portable tools and electrical plant supplied at a voltage above 32V are inspected tested and tagged by a licensed electrician at regular monthly intervals.

  • Details of inspections and tests should be kept in logbooks available for inspection by the Engineer

  • Where natural lighting is inadequate, artificial lighting is to be provided in all work areas, access ways and for rescue equipment.

  • Portable lights have adequate stability and are fitted with a mechanical guard to protect the lamp.

  • Before commencing work on the site, the Contractor shall provide the following information to the Engineer:

  • The number of electrical machines and appliances to be placed in service on the site for the Works.

  • Nameplate data of each electrical machine and appliance

  • Approximate total time the machines and appliances shall be in service on site to complete the Works

25.5.8.20 Working at heights on platforms, scaffolding and in cradles

  • Where personnel are required to work in any area not guarded for fall protection, which has a Fall Risk, either above or below ground, permanent fall protection equipment shall be utilized by the personnel. Fall protection includes:

  • Safety harnesses and double lanyards (with the correct hook attached to the lanyard, e.g. pylon type hook for scaffolding, or lifeline hook for lifelines, etc.).

  • Approved lifelines, be it static life lines, retractable lifelines, etc. Lifelines shall be sufficient for the work carried out and shall consider the hazards of the task and numbers of employees to be attached at any given time.

  • All harnesses shall comply with SANS/EN/EC Standards and shall be in a good state as inspected using a comprehensive inspection checklist, shall be “in-date” as per manufacturing guideline.

  • All persons working in a Fall Risk position, be it from scaffolding, formwork/false work, support work, roof work, deep excavations, etc. shall be trained for working at heights. A rescue kit shall be available at all times.

25.5.8.21 Work platforms

  • The Contractor shall ensure that all working platforms, be they permanent, temporary or portable, where a Fall Risk exists, are fully decked, include toe boards, and are fully hand railed.

25.5.8.22 Suspended scaffold platform

  • Suspended platforms may only be used on site with prior written approval from the Engineer.

  • The Contractor shall ensure that all suspended platform work operations are carried out under the supervision of a competent person who has been appointed in writing, and that all such suspended platform erectors, operators and inspectors are competent to carry out their work.

25.5.8.23 Scaffolding

  • Are all Scaffold in compliance with SANS 10085?

  • Are all scaffold personnel trained and certified?

25.5.8.24 Framework/falsework and support work

  • Is a Temporary Works Designer appointed and authorised by the Engineer

  • Is a Temporary Works Supervisor appointed and authorised by Engineer.

25.5.8.25 Ladders (portable)

  • A ladder, which provides access to a working platform, shall extend at least one metre above the platform where it provides access, and shall be secured to prevent slipping.

  • Timber ladders shall not be painted other than with clear preserving oils, clear varnishes or clear plastics.

  • Ladders, which are in a damaged condition, shall not be used and shall be labelled accordingly and removed from the premises.

  • All ladders shall be numbered, logged in a register, and inspected monthly.

  • A ladder in use shall be held by an assistant or shall be properly tied down.

25.5.8.26 Suspended Loads

25.5.8.27 Pneumatic tools and compressed air

  • Pneumatic tools/compressed air may only be used on site with the prior written approval from the Engineer.

  • Pneumatic equipment shall only draw supply from mobile air compressors or from compressed air lines installed within the premises after gaining permission from the Engineer.

  • When using the interlocking type of connection of an airline, connectors shall be secured with wire clips through holes provided to prevent accidental disconnection.

  • Compressed air shall not be used for general cleaning purposes or be used to blow down dirty clothes on people.

25.5.8.28 Riding on and operating equipment

  • The Contractor shall ensure his employees and those of his Subcontractors do not ride upon or attempt to operate cars, elevators, cranes or other moving equipment unless authorised and licensed to do so.

25.5.8.29 Fire and emergency equipment (Site)

  • The Contractor shall provide and maintain all fire and emergency equipment.

  • Work areas shall be maintained clear, always, of any material, which could fuel a fire.

  • The Contractor shall ensure that his personnel are trained in the use of fire extinguishers to a minimum of an accredited Level 1 Fire Fighting course.

  • The Contractor shall provide a fire service full time on site with a fire tender and sufficient staff and equipment so as to service the site and all the staff accommodation.

  • Fire stations shall be provided for to ensure prompt access to fire equipment in the event of a fire at all locations of the site, offices and accommodation. There shall be a central fire-fighting depot that shall be established in an approved location and shall be manned on a continuous basis, 24 hours a day.

  • Fire drills shall be arranged by the Contractor at regular intervals to ensure that fire-fighting methods are effective.

  • The Contractor shall operate an adequate fire-alarm system including the facilitation of statutory inspections and the passing thereof.

25.5.8.30 Confined space work

25.5.8.31 Excavations, trenches and floor openings

  • The Contractor shall ensure that all excavation work is carried out under the supervision of a competent person.

  • All excavations deeper than 1.5 metres shall be inspected by a professional engineer (Pr. Eng) employed by the Contractors who shall certify in writing that shoring is or is not required.

  • Barricading shall be provided around all holes or openings to prevent any person being injured as a result of a fall.

  • Where it is impracticable to provide fixed guard railing, effective removable barriers (speed fencing) shall be provided at all unguarded openings in guard railing or floors.

  • This shall be maintained in position at all times until the hazard no longer applies. Danger tape is not permitted.

  • When excavations are necessary across roadways, approval shall be sought from the Engineer before work can continue.

  • Where necessary, “Detour” notices and detour routes shall be provided.<br>Warning signs and flashing warning lights at night shall be provided in suitable positions to warn any persons approaching the area of the location and extent of any excavation.

  • Personnel shall report any unusual conditions that may be found, such as underground power lines, pipe lines, sewers or inconsistent materials, immediately to the Engineer and, if a risk to personnel safety is involved, the Contractor shall stop all work until approval to continue is granted by the Engineer.

  • Safe access and egress shall be provided and sides battered or shored to the satisfaction of the Engineer.

  • Note: No loose material shall be within 3m of the excavation edges.

25.5.8.32 Explosives and blasting

  • The Contractor shall develop a procedure for the use of explosives in blasting in the tunnels and the quarry.

25.5.8.33 Noise

  • The Contractor shall comply with the Environmental Specification on limitation of noise emitted by machines and equipment and as such the Contractor shall operate such equipment, such that noise levels at the operator position shall not exceed an equivalent level of 85-dB (A) during normal working conditions.

25.5.8.34 Ventilation

25.5.8.35 Lighting

25.5.8.36 Stacking materials

25.5.8.37 Manual handling of materials

25.5.8.38 Thermal stress

25.5.8.39 Crane requirements

25.5.8.40 Usage of skyjacks and material hoist (builder’s lift)

25.5.8.41 Material Hoists

25.5.8.42 Water environments

25.5.8.43 Motor fuel and flammable liquids

25.5.8.44 Fuel Storage: Diesel, Petrol, etc.

25.5.8.45 Hazardous material

25.5.8.46 Control, inspection, measuring and test equipment

25.5.8.47 Non-destructive testing

25.5.8.49 Batch plants

25.5.9 Incident management

  • 25.5.9.1 Incident reporting system

  • 25.5.9.2 Serious incidents

  • 25.5.9.3 Incident report and close out

  • 25.5.9.4 Corrective action

  • 25.5.9.5 Injury management

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25.5.10 Site management

25.5.10.1 Notices

  • The Contractor shall provide to the Engineer copies of any notices, correspondence or directions of whatsoever nature issued by any relevant Government Authority concerning Health and Safety within 8 hours of the dispatch and/or receipt of such notice, correspondence or direction, and shall immediately comply with same.

25.5.10.4 Emergency response manual

  • The Contractor shall provide the Engineer with both electronic and hard copies of the Contractor’s ‘Emergency Response Manual’ that sets out its procedures for fire, spill response, rescue from heights and other relevant emergency response procedures.

  • The Contractor shall in their emergency response plan allow for all persons including those listed below:

  • a) Contractors Staff<br>b) Expats<br>c) Local Labour<br>d) Engineers Team<br>e) Client/Employer<br>f) All Visitors to site<br>g) All family members living in the accommodation camps<br>h) Members of the public impacted by the contractor operations

  • The Contractor shall ensure that emergency rescue services are available within a reasonable time and shall have an emergency evacuation plan in place to ensure the injured person is treated promptly.

  • The Emergency Response Manual shall consider the following<br>a) Access to and from site<br>b) Availability of paramedics<br>c) Availability of fully equipped ambulances<br>d) Availability of trauma units<br>e) Possible emergency border crossings

  • The Contractor shall engage and liaise with the other LHWP II contractors to compile a mutual emergency response procedure with the aim of providing cooperative assistance in times of major emergencies/disasters.

25.5.10.5 Emergency drills

  • The Contractor shall conduct emergency response drills (including, but not limited to, fire, rescue and spill drills) to test the effectiveness of its emergency procedures and equipment, and the knowledge and proficiency of all response personnel.

25.5.10.6 Fire fighting

  • The Contractor shall prominently publish, in all relevant languages for all areas of operation under its control, the procedures to be carried out in the event of fire.

  • The Contractor shall train all employees in the procedures to be followed in the event of a fire and/or a fire alarm.

  • Work areas shall be kept clear at all times of any smouldering material which could fuel a fire.

  • The Contractor shall supply all fire extinguishers for its work as required by the statutory regulations governing the Site.

  • The Contractor shall ensure that:

  • All flammable/combustible materials are removed on a daily basis.

  • The minimum amount of flammable liquids (petrol, thinners and paint) is brought on to (and kept) Site.

  • All required safety signs are posted if any work is carried out with any flammable/combustible materials i.e. “NO SMOKING”, “NO NAKED FLAMES” and “NO UNAUTHORISED ENTRY”.

  • That Contractor’s supervisors to do constant and regular inspections to ensure adherence of Procedures.

  • It is the responsibility of the Contractor to ensure that supervisory staff and all persons involved in grinding, cutting or welding are familiar with fire-fighting procedures and the use of fire-fighting equipment.

  • All fire extinguishers shall be:<br>• conspicuously numbered<br>• entered in a register<br>• visibly inspected monthly by a competent person<br>• inspected at least every six (6) months by an accredited supplier<br>• results entered in the register and signed

  • Fire extinguishers with damaged or broken seals shall be returned to an accredited supplier for recharge/ repair. Details shall be entered in the register

25.5.10.7 Safety equipment

  • The Contractor shall ensure that all its safety equipment is regularly maintained and tested, that it is always in a serviceable condition

  • The Contractor’s personnel and its Subcontractor’s personnel are instructed, trained, competent and, where required, certified in the use of such safety equipment.

  • The safety equipment shall comply with all applicable laws, rules, and regulations

25.5.10.8 Weather precautions

  • The Contractors’ Emergency Response Manual shall include procedures for adverse weather conditions (high winds, flooding, snow, storm surge, lightning, etc.).

  • The Contractor shall submit the manufacturers specifications indicating the lifting capacity at various wind speeds and the wind velocity that the crane may not operate in.

  • The lowest wind velocity indicating No Work shall be deemed the wind speed at which all cranes shall stop work.

25.5.10.9 Vehicles

  • A current maintenance logbook is required for all cranes and large plant equipment and is available for inspection at any time by the Engineer.

  • The logbook shall be located in the cabin of the said crane or<br>plant equipment.

  • Cranes may only enter site after submission of relevant documents and when tested and approved by the Engineer, and relevant authorisation is issued.

  • Drivers of all construction self-propelled mobile equipment shall carry a valid license with them at all times.

  • All vehicles used by the Contractor on the premises shall be roadworthy and registered by the appropriate traffic authority.

25.5.10.12 Completion inspection

25.5.10.13 Housekeeping

25.5.10.14 Defect reporting and correction

25.5.10.15 Access control

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  • The Contractor shall submit an access control plan to the Engineer for his approval

  • The Contractor shall install a biometric / facial recognition system to control all access to the site. With physical access controls (Turnstiles in sufficient numbers to accommodate the workforce).

  • The system shall be able to:

  • Identify persons that are permitted to be on the site

  • Identify and reject persons who are not registered on the system

  • Identify that the persons medicals, training, induction are up to date. Should a person’s documents not be in date it shall refer them to their H&S manager before they may continue on site

  • Identify and notify management of expiry of compliance documents at least at 30 day and 14 days before the due date.

  • Identify only approved persons to enter into high risk areas i.e. tunnel, quarry, explosive magazine etc.

  • Control access to offices to reduce unauthorised access.

  • The system shall have power back up and to be maintained with an alternative system in case of system failure.

25.5.10.16 Site monitoring

  • The Contractor shall provide a comprehensive CCTV coverage of the Site with all cameras recording 24/7 with a backup system for data storage.

  • There shall be full traceability as to who is accessing the system.

  • Only the Contractor’s construction manager with the approval of the Engineer may be authorised to delete and files from the system

  • There shall be fixed and mobile camera units and all activities on site shall be monitored.

  • The Engineer shall be provided with a monitoring system to enable them to review and observe any portion of the site at any time.

  • The Health, Safety, Environmental and Quality team shall be given remote access and be authorised to review and download.

  • The Employer shall be given viewing access

  • All staff shall be informed that the site is monitored 24/7 and that recordings can and shall be used if and where required for evidence of transgressions

25.5.10.17 Transportation of workforce to Site

  • The Contractor shall provide suitable transport for all persons from the accommodation camps to site.

  • No persons shall be permitted to be transported on the back of pickup’s (bakkies) or trucks.

  • The numbers of persons transported per vehicle shall be limited to the legal licensed capacity of the vehicle.

25.5.10.19 Visitors to Site

  • Visitors to the site are required to comply with site-specific safety induction prior to being allowed access.

  • Visitors are required to conform to the site PPE requirements

  • The Contractor shall control all access to site.

  • All visitors to site are to undertake a breathalyzer test and records shall be kept.

  • The Contractor shall not arrange visits to the Site without the prior approval of the Engineer

  • No cameras or recording devices shall be permitted without the written permission of the engineer.

25.5.10.20 Pedestrian protection

  • The layout plan of the walk ways shall be submitted to the Engineer for review and approval.

  • Changes to the plan shall be submitted to the Engineer for review and approval prior to change taking place.

  • All pedestrian walkways on site shall be clearly marked and physically separated from vehicle traffic.

  • Where two paths are required to cross, stop areas for vehicles with traffic calming measures shall be provided. In all circumstance’s pedestrians shall have right of way.

25.5.10.21 Emergency evacuation

  • The Contractor shall establish and implement an ‘Emergency Evacuation Procedure’ in line with the Site-Specific Emergency Plan

  • All staff leave their place of work at the sound of the fire alarm or siren and proceed to a safe area demarcated for the purpose, away from offices and stores buildings.

  • The Contractor shall provide a siren markedly different from that of the operating plant area.

  • The area so selected shall be demarcated and the relevant “Assembly Point” sign displayed.

  • An evacuation route diagram shall be visibly displayed in all buildings.

  • The Contractor shall give all employees awareness training.

  • All employees shall participate in regular evacuation drills.

  • The Contractor shall submit the Emergency Evacuation Procedure’ to the Engineer for approval.

25.5.10.22 Daily Safe Task Instructions (DSTI’s)

  • The Contractor’s supervisors shall daily before work commences:

  • Inspect their work area and complete the checklist part of the DSTI.

  • Complete the DSTI (on a DSTI from to be issued by the Engineer) regarding tasks for the shift, specific hazards and specific precautions and refer to and discuss the precautions and controls of the relevant Risk Assessments

  • Discuss the DSTI with their team. The supervisor and his team shall then sign the DSTI acknowledging communication thereof.

  • If the scope of work or job changes, the DSTI is revised and communicated before commencing with changed job.

25.5.10.23 Planned task observations (PTO)

  • The Contractor’s shall complete and submit at least one PTO daily to the Health and Safety Manager.

  • When sub-standards are identified the RA is revised and communicated again

  • The supervisor shall discuss and rectify non-standard actions with his team.

25.5.10.24 Management – visible felt leadership (VFL)

  • The Contractors’ Construction Manager, Safety Officer and Site Supervisor(s) per area, shall conduct and record a Monthly Visible Felt Leadership checklist

25.5.10.25 Safety management information notice boards

  • The Contractor shall provide safety management information notice boards in work areas per foreman, with the following posted:

  • Relevant Risk Assessments

  • DSTI

  • Method Statements

  • Weekly safety report

  • Emergency procedure

  • Supervisor’s photo and contact detail

  • First aider’s photo and contact detail

SUN JV HSMP and Specification Compliance Audit
Werner van der Merwe

SUN JV HSMP and Specification Compliance Audit

Polihali Dam and Appurtenant works

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