Title Page

  • Company Name

  • Location
  • Date

  • Purpose of Due Diligence Check

  • Vendor Name

  • Vendor Address

  • Facilitator Name

Vendor Due Diligence

  • Review the following:

Business Information

  • Company name, address, and contact details

  • Legal structure (corporation, LLC, etc.)

  • Date of establishment

  • Business registration and licensing documentation

  • Ownership structure and key stakeholders

  • Organizational chart

Regulatory Compliance

  • Business licenses and permits

  • Regulatory filings

  • Compliance with industry-specific regulations

  • Environmental, health, and safety compliance

  • Any ongoing or past legal disputes or regulatory actions

Contracts and Agreements

  • Overview of key contracts and agreements

  • Client and supplier agreements

  • Employment contracts

  • Non-disclosure agreements

  • Material contracts and their renewal dates

  • Any change of control clauses

Intellectual Property

  • List of intellectual property assets (patents, trademarks, copyrights)

  • Documentation proving ownership of intellectual property

  • Any infringement claims or legal actions related to intellectual property

  • Licensing agreements

Operations and Technology

  • Overview of business operations

  • Technology infrastructure and systems

  • Data security measures

  • Disaster recovery and business continuity plans

  • IT policies and procedures

Employee and Labor Relations

  • Number of employees and their roles

  • Organizational structure and hierarchy

  • Employee contracts and benefits

  • Compliance with labor laws

  • History of labor disputes or strikes

Insurance Coverage

  • Overview of insurance policies

  • Coverage limits and deductibles

  • Any pending insurance claims or history of claims

  • Insurance certificates and expiration dates

Supply Chain Management

  • Key suppliers and vendors

  • Supply chain risks and contingency plans

  • Quality control measures

  • Any supply chain disruptions in the past

Environmental and Social Responsibility

  • Environmental impact assessments

  • Social responsibility policies and initiatives

  • Corporate social responsibility reports

  • Any history of environmental or social violations

Cybersecurity

  • Cybersecurity policies and procedures

  • Data breach history, if any

  • IT security infrastructure

  • Compliance with data protection regulations

Due Diligence on Subcontractors

  • Identification of subcontractors and their roles

  • Compliance of subcontractors with relevant regulations

  • Security measures taken with subcontractors

Business Continuity and Disaster Recovery

  • Business continuity plans

  • Disaster recovery plans

  • Testing and validation of these plans

Corporate Social Responsibility (CSR)

  • CSR policies and initiatives

  • CSR reports and achievements

  • Community engagement activities

Health and Safety

  • Health and safety policies

  • Incident reports and safety records

  • Compliance with occupational health and safety regulations

Completion

  • Notes and Comments

  • Review and Approval

  • Facilitator Name and Signature

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.