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Swissport Fueling - Station Fuel Audit Summary
Swissport Fueling - Station Fuel Audit Summary
Joe Kastelitz

Swissport Fueling - Station Fuel Audit Summary

Auditor Checklist

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Free Swissport Fueling - Station Fuel Audit Summary Checklist

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INFORMATION

  • Audit Title

  • Conducted on

  • Prepared by

  • Location

  • Personnel

MANUAL & TRAINING RECORDS

  • Are training certification records for persons performing equipment and facility inspections current and available for review? <br>

  • Airline Training Records - Verify against Daily Schedual - Fuelers on shift are qualified to fuel the Airline

  • Are there any waivers currently on file?

  • Does station have a copy of the GPPM Manual (operations and maintenance manual)? Is the current revision contained in the manual?<br>

  • Is there a current copy of the ATA 103 available?

  • Is there a current copy of the NFPA 407 available?

FUEL FACILITY CHECKS

  • Does the Station Operate the Fuel Facility

  • Do facility records for persons performing daily, monthly, quarterly and annual inspections have legible signatures, initials or employee identification numbers? <br>

  • Are fuel facility filter change records kept on file for at least 36 months?

  • Are fuel facility tank inspection and cleaning records kept on file indefinitely?

  • Are Daily, Semi-Annual and Annual check records being retained on file for at least 12 months? <br>

DAILY CHECKS

  • Is the general condition of the tank yard being checked?

  • Are security, fire and safety deficiencies being checked?

  • Are fuel leaks being checked?

  • Are storage tank and reclamation tank sumps being performed and is the first sample being recorded? <br>

  • Are there separate sump recordings for each filter vessel?

  • Are filter differential pressures being recorded for each filter vessel and less than 15PSI? <br>

  • Are there separate differential pressure recordings for each filter vessel? <br>

  • Is the condition of hoses, swivels and nozzle covers being checked? <br>

  • Is the condition of static reels, cables and clamps being checked? <br>

  • Are Fire Extinguishers, inspection tags and seals being checked? <br>

MONTHLY CHECKS

  • Are monthly Millipore tests being performed on each filter vessel and are they available? <br>

  • Do Millipore membrane test results ratings meet (ASTM D2276) a 2A (3A wet) or less? <br>

  • Are free water tests being performed? <br>

  • Can the water kit detect 15ppm or less? <br>

  • Are the results 15ppm or less? <br>

  • Is the shelf life inspected to ensure no expired kits are used? (Aqua-Glo & Metrocator kits do not have a shelf life)

  • Are bonding cable continuity tests 25 ohms or less? <br>

  • Are nozzles removed and the screens checked? <br>

  • Are signs and placards being checked? <br>

  • Are the floating suctions checked? <br>

  • Are Fire Extinguishers, inspection tags and seals being checked? <br>

QUARTERLY CHECKS

  • Are the Emergency shutdown systems being operationally checked? <br>

  • Are the water defense systems being operationally checked on filter/separators? <br>

  • Are tank high level controls being checked? <br>

  • Are product reclamation tank interior inspections complied and cleaned as required? <br>

SEMI-ANNUAL CHECKS

  • Are loading and unloading hoses with reusable fittings pressure checked pre API 1540 requirements? <br>

ANNUAL CHECKS

  • Are the storage tank interiors inspections being checked and documents on ATA Form 103.07 or equivalent? <br>

  • Are filter differential pressure gauges being checked?<br>

  • Are filter elements being replaced every 12 months?<br>

  • Are filter separator/heaters being checked?<br>

  • Are tank vents being checked?<br>

  • Is cathodic protection being checked for underground storage tanks?<br>

  • Are line strainers, if installed, being removed and checked?<br>

  • Are filter vessel water defense systems being checked for operation?<br>

FUEL RECEIPT RECORDS

  • Does the Station Operate the Fuel Facility

  • Do fuel load receipt certification documents meet ASTM D1655 specifications? Are files retained for 12 months or more? <br>

PIPELINE

  • Are the following tests being conducted and recorded at the beginning, mid-point (if over 4 hours) and end of the fuel receipts?

  • Visual appearance in White Bucket

  • API Gravity, corrected to 60 degrees F (15 degrees C)

  • Color Membrane

  • Free Water Detection Test

  • Flash Point (Multi-Product Pipeline deliveries only)

  • Is the API Gravity between 37 degrees C and 51 degrees C? (Ensure there is not a change of less than 1 degree API as shown on the shipping document)

TRANSPORT

  • Are the following tests being conducted and recorded?

  • Visual appearance in White Bucket

  • API Gravity, corrected to 60 degrees F (15 degrees C)

  • Is the API Gravity between 37 degrees C and 51 degrees C? (Ensure there is not a change of less than 1 degree API as shown on the shipping document)

FUEL STORAGE FACILITY WALK-AROUND

  • Dues the Station Operate the Fuel Facility

  • Is the storage facility secure from public access.<br>

  • Are all fences and gates in good condition?<br>

  • Are all fence openings in unsecured areas locked when not in use?<br>

  • Are NO SMOKING, FLAMMABLE and JET FUEL or other product signs displayed?<br>

  • Ensure that there are no galvanized, copper alloys, cadmium plated or other materials?<br>

  • Is product identified and color-coded per API 1542 standards?<br>

  • Are flow direction arrows and color-coded bands clearly marked and visible on all piping above ground?<br>

  • Is there an adequate supply of ladders, stands and other related support equipment and in serviceable condition?<br>

  • Is there adequate lighting in the area for night operations?<br>

  • Are filter/separators being used for fuel receiving and dispensing?<br>

  • Do filter/separators meet current API Group II Class B Specifications? (API 1581)<br>

  • Do the filter/separators have an automatic water defense system that will either stop fuel flow or alert personnel?<br>

  • Do the filtration vessels have the following:<br>

  • Provisions for eliminating air?

  • Direct reading differential pressure gauges?

  • Manual sump drains?

  • Downsteam & upstream Millipore connections?

  • Pressure relief valves?

  • Placard indicating the month and year of last filter change?

  • Do the filtration vessels nameplate contain all of the following:<br>

  • The ManufactureÂ’s name and address?

  • The serial and unit number?

  • The API classification?

  • The rated capacity fot JET A?

  • The date of manufacture?

  • The number and model numbers of the coalescer and separator elements?

  • The manufactureÂ’s recommended element change pressure differential?

  • Are the filter vessel sumps acceptable?<br>

  • Are tank sumps acceptable?<br>

  • Is there a placard indicating the volume of tank drain piping adjacent to the tank drain valves?<br>

  • Does the fuel storage facility have an operating dead man control for all truck loading operations?<br>

  • Does the fuel storage facility have static ground cables at all truck loading points?<br>

  • Are plumbing, valves and hoses free from leaks and damage?<br>

  • Do loading and unloading fuel hoses/couplings meet API 1529 standards and 10 year service life?<br>

  • Are dust covers installed?<br>

  • Is there a system in place to prevent accidental mixing of fuels?<br>

  • Is the emergency shutoff systems placarded with (NFPA 407):<br>

  • At least 2" letters?<br>

  • Method of operation?

  • At least 7' above grade?

  • Can be read 25' away from rack?

  • Is there unobstructed access to the emergency shutoff valves and switches?<br>

  • Are electrical junctions, boxes and conduits intact, with no expose wiring or frayed connections?<br>

  • Are the fire extinguishers in proper place and unobstructed?<br>

  • Ensure that all inspection tags and seals are intact or the extinguisher must be taken out of service?<br>

  • Are floating suctions working properly?<br>

HYDRANT SYSTEM CHECKS - RECORDS

  • Does Station Operate the Hydrant Systems for fueling

  • If those signing off the appropriate checks use initials, is there a record of each person's name and initials on file?

  • Are the records being kept on file for at least 12 months?<br>

DAILY HYDRANT SYSTEM CHECKS

  • Are pit areas being checked for leaks and cleanliness?<br>

  • Are hydrant pit covers being checked?<br>

  • Are the EFS (emergency fuel shutoff) stations being checked?<br>

MONTHLY HYDRANT SYSTEM CHECKS

  • Are hydrant valve assemblies being checked?<br>

  • Are isolation valve pits being checked?<br>

  • Are low point drains being checked and cleaned of debris?<br>

  • Are the emergency shutdown systems being checked?<br>

QUARTERLY HYDRANT SYSTEM CHECKS

  • Are high point vents being checked?<br>

  • Are surge absorbers being checked?<br>

  • Are leak detection and piping isolation system checks being performed?<br>

ANNUAL HYDRANT SYSTEM CHECKS

  • Is the cathodic protection being checked?<br>

HYDRANT SYSTEM - VISUAL CHECKS

  • Does station use Hydrant Systems for fueling?

  • Are pits free from fuel leaks and trash?

  • Pits are removed from service if the water level is within 12" from the top of the pit valve.

  • Are the hydrant valves and sense plug dust covers in place?

  • Are the hydrant pit covers and hinges in acceptable condition?

  • Inspect the pressure flow charts for abnormal operating conditions. Are they acceptable?

  • Are the emergency shut off stations clearly marked and accessible?

TANKER TRUCKS AIRCRAFT FUELING EQUIPMENT CHECKS - RECORDS

  • Does the Station use Tanker Trucks for fueling?

  • If those signing off the appropriate checks use initials, is there a record of each person's name and initials on file?

  • Are the records being kept on file for at least 12 months?

DAILY TANKER EQUIPMENT CHECKS

  • Is the general condition of the fueling vehicle(s) being checked?

  • Are filter sumps being performed and is the first sample being recorded?

  • Are samples taken under pressure?

  • Are the differential pressures being checked and under 15 psi? On filter/separators and 25psi.On full flow monitors?<br>

  • Are the dead man controls being checked?<br>

  • Are brake (safety) interlocks being checked?<br>

  • Is the nozzle fueling pressures being checked and under 40psi (50psi max)?<br>

  • Are hoses, swivels and nozzles being checked?<br>

  • Are the static reels, cables and clamps being checked?<br>

  • Are lift platforms being checked?<br>

  • Are the fire extinguishers being checked?<br>

  • Are surge/waste tanks being checked?<br>

  • Are air tanks being checked?<br>

  • Are tanker trough drains being checked?<br>

  • Are tanker sumps being performed form each tank compartment and is the first sample being recorded?<br>

  • Is tanker bottom loading pre-check controls being checked?<br>

WEEKLY TANKER EQUIPMENT CHECKS

  • Are weekly checks being performed +/- 1 day from last Inspection

  • Static System Checks being completed weekly

  • Corrected Filter Differential Pressure being completed weekly

  • Method used to Corrected Filter Differential Pressure

MONTHLY TANKER EQUIPMENT CHECKS

  • Are monthly checks being performed +/- 5 days from last Inspection

  • Are monthly Millipore tests being performed on each filter or monitor vessel and are they available?<br>

  • Are the results a 2A (3A wet) or less?<br>

  • Are free water test being performed?<br>

  • Can the kit detect 15ppm or less?<br>

  • Are the results 15ppm or less?<br>

  • Is the shelf life inspected on the kit to ensure no expired ones are used? (Aqua-Glo and Metrocator kits do not have an expiration date)<br>

  • Are nozzle screens being removed and checked?<br>

  • Are fuel hoses being checked?<br>

  • Are signs and placards being checked?<br>

  • Are meter seals being checked?<br>

  • Are fire extinguishers being checked?<br>

  • Are emergency shutdown systems being checked?<br>

  • Flow Rate and Over Run being recorded?

  • Deadman Control System / Overrun being recorded?

  • Are lift platforms being checked?<br>

  • Are tanker interiors being checked?<br>

  • Are tanker vents and dome covers being checked?<br>

  • Are tank tough drains being checked?<br>

QUARTERLY TANKER EQUIPMENT CHECKS

  • Are quarterly checks being completed within +/- 10 days

  • Are vehicle inspections being performed?<br>

  • Are pressure controls being checked?<br>

  • Written procedurers available for performing check?

  • Is the secondary pressure recorded and below 50psi?<br>

  • Block out Pins available for all types of nozzles?

  • Are the water defense systems (external checks) being performed?

  • Internal Valve Check - Tankers Only

  • Interlock Override Fuunction Check

  • Surge Absorbers

ANNUAL TANKER EQUIPMENT CHECKS

  • Are annual checks being completed within +/- 10 days

  • Are the filter water seperators inspected and cleaned every 12 months?<br>

  • Filter Monitors annual element change?

  • Filter Water Seperators elements changed (36 months or 15 PSI DP)

  • Are all pressure gages (fuel delivery and differential pressure) being checked?<br>

  • Differential Pressure Limiting Devises set at 15 PSI

  • Are the meters calibrated for tanker trucks?<br>

  • Are the water defense systems being operationally checked on filter/separators?<br>

  • Filter Vessel Pressure Relief Devics?

TANKER TRUCK-FUELING EQUIPMENT WALK-AROUND

  • Does the Station use tanker trucks for fueling?

  • Is equipment free from visible fuel leaks?<br>

  • Ensure that there are no galvanized, copper alloys or cadmium plating materials.<br>

  • Are all lights and other electrical equipment functioning properly?<br>

  • Are the windows free of cracks and crazing?<br>

  • Is the exhaust system intact?<br>

  • Are electrical junctions, boxes and conduit intact w/no exposed wiring or frayed connections?<br>

  • Are ladders in good condition?<br>

  • Do the filter/separators meet current API Group II Class C specifications?<br>

  • Do the filter/separators have an automatic water defense system that will stop fuel flow?<br>

  • Do the filtration vessels have the following:<br>

  • Provisions for eliminating air?

  • Direct reading differential pressure gauges?

  • Manual sump drains?

  • Downstream & upstream Millipore connections?

  • Pressure relief valves?

  • Placard indicating the month and year of the last filter change?

  • Do the filtration vessels nameplate contain all of the following:<br>

  • The manufactureÂ’s name and address?

  • The serial and unit number?

  • The API classification?

  • The rated capacity for Jet A?

  • The date of manufacture?

  • The number and model numbers of the coalescer and separator elements?

  • The manufactureÂ’s recommended element change pressure differential? (API 1581)

  • Are the filter vessel sumps acceptable?<br>

  • Are the tank sumps acceptable?<br>

  • Does each tanker truck have an emergency fuel shutoff in addition to a dead man?<br>

  • Do units with a lift platform have an emergency shutoff on the platform in addition to one on the ground level?<br>

  • Is there an emergency shutoff system on each side of the tanker trucks?<br>

  • Are the emergency shutoff systems placarded with at least 2” letters and does the placard indicate the method of operation (NFPA 407)?<br>

  • Does the interlock system function properly or are wheel chocks used?<br>

  • The interlock systems override device, if installed, should be secured in the normal positions with breakaway safety wire and the positions should be placarded.<br>

  • Are tanker trucks equipped with a minimum of two 20-lbs. B/C dry chemical fire extinguishers?<br>

  • Are Fire Extinguisher inspection tags and seals intact? (If not, the extinguisher must be taken out of service)<br>

  • Are the extinguishers mounted on opposite sides of the truck and placarded for location if in enclosed compartments?<br>

  • Do fuel hoses meet API 1529 Standards?<br>

  • Are all nozzle swivels secured by lock-rings or safety wired screws?<br>

  • Are there manual shutoffs ahead of each fuel hose?<br>

  • Are dust covers installed?<br>

  • Are the nozzles equipped with 100 mesh strainers?<br>

  • Is the fueling pressure gauge visible to the operator at all times and at least 4” in diameter?<br>

  • Is the nozzle pressure limited to 40psi?<br>

  • Have the fuel meters been calibrated within one year and are they sealed?<br>

  • Are the bonding cables in good condition and are there bayonet plugs available for the cable and the nozzles?<br>

  • Are the following placards posted:<br>

  • Jet A on each side and rear?

  • FLAMMABLE (3”) on each side and rear?

  • NO SMOKING (3”) on each side and in the cab?

  • Fuel and differential pressure gauges?

  • Filter vessels and tank drains?

  • Are tank interiors clean and made of stainless steel, aluminum or epoxy coated?<br>

  • Do the dome covers have forward mounted hinges?<br>

  • Are dome cover seals intact?<br>

  • Is there a pre-check system working for bottom loading trucks?<br>

  • Are solid wing mats available?<br>

HYDRANT TRUCKS/CARTS AIRCRAFT FUELING EQUIPMENT CHECKS - RECORDS

  • Does Station use Hydrant Systems for fueling?

HYDRANT TRUCKS/CARTS AIRCRAFT FUELING EQUIPMENT CHECKS

  • If those signing off the appropriate checks use initials, is there a record of each personÂ’s name and initials on file?

  • Are the records being kept on file for at least 12 months?<br>

HYDRANT TRUCKS/CARTS DAILY CHECKS

  • Is the general condition of the fuel vehicles being checked?<br>

  • Are filter sumps being performed under pressure and is the FIRST sample being recorded?

  • Are safety interlock systems verified for proper operation?<br>

  • Are the dead man controls being checked?<br>

  • Is the nozzle fueling pressures being checked and under 40psi (50psi max)?<br>

  • Are hoses, swivels and nozzles being checked?<br>

  • Are the static reels, cables and clamps being checked?<br>

  • Are lift platforms checked for proper operation?<br>

  • Are the fire extinguishers tags and seals being checked?<br>

  • Are surge/waste tanks being checked?<br>

  • Are air tanks being checked?<br>

HYDRANT TRUCKS/CARTS WEEKLY CHECKS

  • Static System Continuity Test is the resistance less than 25 ohms? +/- 1 day

  • Corrected Filter Differential Pressure +/-1 day

HYDRANT TRUCKS/CARTS MONTHLY CHECKS

  • Monthly checks are being performed +/- 5 Days

  • Are monthly Millipore tests being performed on each filter or monitor vessel and are they available? (ATA 103.04B)<br>

  • Are the results a 2A (3A wet) or less?<br>

  • Are free water tests being performed?<br>

  • Can the kit detect 15ppm or less?<br>

  • Are the results 15ppm or less?<br>

  • Is the shelf life inspected on the kit to ensure no expired ones are used? (Aqua-Glo and Metrocator kits do not have expiration dates)<br>

  • Are nozzle screens being removed and checked? 100 mesh<br>

  • Are fuel hoses being checked?<br>

  • Are signs and placards being checked?<br>

  • Are meter seals being checked?<br>

  • Are fire extinguishers being checked?<br>

  • Are emergency shutdown systems being checked?<br>

  • Deadman Control System

HYDRANT TRUCKS/CARTS QUARTERLY CHECKS

  • Quarterly checks being performed +/- 10 days

  • Are vehicle inspections being performed?<br>

  • Are primary and secondary pressure controls being checked?<br>

  • Written Instructions Available for each manufacture of the equipment?

  • Block Out Pins Available For All Types Of Nozzles

  • Are filter separators external water defense system checks being performed?<br>

  • Interlock Override function test being performed?

  • Surge Absorbers being checked?

HYDRANT TRUCKS/CARTS SEMI-ANNUAL CHECKS

  • Semi-Annual Checks are being completed within +/- 10 days?

  • Are refueling hoses with reusable couplings pressure checked to 225psi every six months per API/IP 1540?<br>

HYDRANT TRUCKS/CARTS ANNAUL CHECKS

  • Annual Checks are being completed within +/- 10 days?

  • Filter water seperator annual Inspection/cleaning form 103.09?

  • Filter monitor separator annual element change form 103.09B

  • Filter water separator element change form 103.09B

  • Are all pressure gauges checked for accuracy within (+/-) 2psi of full scale in accordance with manufacturers procedures?

  • Are differential pressure gauges checked for accuracy in accordance with manufacturers procedures?

  • Meter Calibration

  • Are the water defense systems being operationally checked on filter/separators?

  • Differential pressure limiting device checked for accuracy in accordance with manufacturers procedures?

  • Hydrant pit couplers being checked per manufacturers recomendations? Wear gauge available?

  • Filter vessel pressure relief devices being checked?

FUELING EQUIPMENT WALK AROUND HYDRANT TRUCKS/CARTS

  • Does Station use Hydrant System for fueling?

  • Is equipment free from visible fuel leaks?

  • Ensure that there are no galvanized, copper alloys or cadmium plating materials.

  • Are all lights and other electrical equipment functioning properly?

  • Are the windows free of cracks and crazing?

  • Is the exhaust system intact?

  • Are electrical junctions, boxes and conduits intact with no exposed or frayed connections?

  • Are ladders in good condition?

  • Do the filter/separators meet current API Group II Class C specifications?

  • Do filtration vessels have the following:

  • Provisions for eliminating air?

  • Direct reading differential pressure gauges?

  • Manual sump drains?

  • Downstream and upstream Millipore connections?

  • Pressure relief valves?

  • Placard indicating the month and year of last filter change?

  • Do the filtration vessel's nameplate contain the following:

  • The manufacturer's name and address.

  • The serial and unit number.

  • The API classification.

  • The rated capacity for Jet A.

  • The date of manufacture.

  • The number and model numbers of the coalescer and separator elements?

  • The manufacture's recommended element change pressure differential?

  • Are the filter sumps acceptable?

  • Does the deadman function properly?

  • Does each hydrant hydrant cart/truck have an emergency fuel shutoff in addition to a deadman?

  • Does the hydrant cart/truck stop the fuel flow by automatically closing the hydrant pit valve upon activation of the emergency fuel shut off system?

  • Are the emergency shutoff systems placarded with at least 2" letters and does the placard indicate the method of operation?

  • Are the following placards posted:

  • Flammable (3") on each side and rear.

  • No Smoking (3") on each side and in the cab?

  • Fuel and differential pressure gauges?

  • Filter vessels and tank drains?

  • Does the interlock system function properly or are wheel chocks used?

  • The interlock system override device, if installed, should be secured in the normal position with break away safety wire and the position should be placarded.

  • Are hydrant carts/trucks equipped with a minimum of one 20-pound B/C dry chemical fire extinguisher?

  • Ensure that all inspection tags and seals are intact or the extinguisher is taken out of service.

  • Do fuel hoses meet API 1529 standards?

  • Are all nozzle swivels secured by lock rings or safety wire screws?

  • Are there manual shutoff ahead of each fuel hose?

  • Are dust covers installed?

  • Are nozzles equipped with 100 mesh strainers?

  • Is the fueling pressure gauge visible to the operator at all times and at least 4" in diameter?

  • Is the nozzle pressure limited to 40 PSI?

  • Have the fuel meters been calibrated within one year and are they sealed?

  • Are the bonding cables in good condition and are there bayonet plugs available for the cable and the nozzle?

OUTBRIEF & SIGNATURE

  • Please sign below to acknowledge that the audit results have been reviewed with you.

  • Add signature

  • Auditor's Signature:

  • Add signature

  • Auditor Comments:

Swissport Fueling - Station Fuel Audit Summary
Joe Kastelitz

Swissport Fueling - Station Fuel Audit Summary

Auditor Checklist

Use this Template
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