System Reference Checklist Standby Emergency Power (SEP)

• Audit Title

• Location
  Address

• Conducted on: (MM/DD/YYYY)

• Prepared by

• Generator and Associated Systems

Generator

• Name (eg. Serial #, South/North...)

• Who owns the Generator?

  IO

  Ministry

  Landlord

  Other

• Who is responsible for the Generator?

  IO

  Ministry

  Landlord

  Other

• Is this Generator required for Fire Life Safety?

  Yes

  No

• What Fire Life Safety equipment is connected to the Generator?

  Select Fire Alarm Fire Pump Elevator Exaust Fan Exit Lights Emergency Lights

  • Fire Alarm
  • Fire Pump
  • Elevator
  • Exaust Fan
  • Exit Lights
  • Emergency Lights

• Where is this Generator located?

  Inside

  Outside

• Comments:

• Generator Make:

• Generator Model:

• IMAGES:

• Generator Name Plate

  Media

• Engine Name Plate

  Media

• Alternator Name Plate

  Media

• GENSET PARAMETERS:

• KW

• Comments:

• KVA

• Comments:

• Voltage

• Comments:

• Phase

• Comments:

• What is the current connected load (kW) on the Generator?

• Comments

• How much load (kW) is left before exceeding 80%?

• Comments

• ALTERNATOR PARAMETERS:

• KW

• Comments:

• KVA

• Comments:

• Is there a permanent magnet generator (PMG)?

  Yes

  No

  N/A

• When was the Generator installed?

• Generator duty rating (Standby, Prime, Continuous)

  Standby

  Prime

  Continuous

• What is the overall condition of the Generator?

  Poor

  Good

  Excellent

  N/A

• What does this Generator support?

  Select Entire Building Fire Life Safety HVAC IT Load and/or IT Communications

  • Entire Building
  • Fire Life Safety
  • HVAC
  • IT Load and/or IT Communications

• Is the emergency switch-off equipment clearly identified for the Generator?

  Yes

  No

  N/A

• Generator Fuel Type

  Diesel

  Propane

  Natural Gas

  Other

• Please specify 'Other' Fuel Type

• Is there a space heater?

  Yes

  No

• Type of space heater?

  Electric

  Natural Gas

  Hot Water

• What is the condition of the heater?

  Poor

  Good

  Excellent

  N/A

• Any recommendations?

• Is there an exhaust fan in the Generator room?

  Yes

  No

• Is it in good working condition?

  Yes

  No

• What controls the fan operation?

  Local Thermostat

  BAS

  CO2

• Are there CO2 sensors?

  Yes

  No

• Is the radiator restricted?

  Yes

  No

• Are there isolation valves for the Jacket Water Heaters?

  Yes

  No

• How many starters are on this Generator?

• How many Batteries are on this Generator?

  1

  2

  3

  4

• Battery 1 Date Code (MM/01/YYYY)

• Battery 1 Date Code (MM/01/YYYY)

• Battery 2 Date Code (MM/01/YYYY)

• Battery 1 Date Code (MM/01/YYYY)

• Battery 2 Date Code (MM/01/YYYY)

• Battery 3 Date Code (MM/01/YYYY)

• Battery 1 Date Code (MM/01/YYYY)

• Battery 2 Date Code (MM/01/YYYY)

• Battery 3 Date Code (MM/01/YYYY)

• Battery 4 Date Code (MM/01/YYYY)

• Are the Generator batteries in good visible condition?

  Yes

  No

• Recommendations?

• Is the battery charger online without alarms?

  Yes

  No

• Is there remote monitoring for the battery charger?

  Yes

  No

• What monitoring system is being used?

  Select BAS Fire Panel Remote Monitoring

  • BAS
  • Fire Panel
  • Remote Monitoring

• Is there a Permanent Load Bank connected to the Generator?

  Yes

  No

• Is there an external connector for a load bank?

  Yes

  No

• Are Generator Maintenance log books available and up to date? (PM's)

  Yes

  No

  N/A

• What PM's are available?

• Is a 5 year Generator maintenance Certificate available on site?

  Yes

  No

• What is the Date of the most recent 5 year maintenance?

  Date

• Generator notes:

Generator Control Panel

• What is the condition of the Control Panel?

  Poor

  Good

  Excellent

  N/A

• Is the Control Panel part of the Generator or a Remote unit?

  Generator Control Panel

  Remote Control Panel

• If possible, perform a lamp test on the panel

  Satisfied

  Not Satisfied

  N/A

• Is there a connection to the Fire Alarm Panel?

  Yes

  No

  N/A

• What is the condition of the Gauges on the Panel?

  Poor

  Good

  Excellent

  N/A

• What is the Generator Run time/Hour Meter currently at (in Hours)?

• Is there a Voltage Adjust Potentiometer?

  Yes

  No

• Is there a Data Link to the BAS?

  Yes

  No

• What Status/Alarms are collected?

  Select Generator Status/General Alarm Battery Charger Status/Alarm Fuel Level Fuel Pumps Status/Alarms Room Temperature/Space Heater Status/Alarm Fuel Spill Alarm

  • Generator Status/General Alarm
  • Battery Charger Status/Alarm
  • Fuel Level
  • Fuel Pumps Status/Alarms
  • Room Temperature/Space Heater Status/Alarm
  • Fuel Spill Alarm

• Is there a common Remote Audible Alarm?

  Yes

  No

• Where do these alarms go?

  Select Fire Panel Remote Unit BAS Email N/A

  • Fire Panel
  • Remote Unit
  • BAS
  • Email
  • N/A

• Generator Control Panel Notes:

Exhaust System

• Inspect the Condition for the following Exhaust System items:

• Exhaust System manifold(s)

  Poor

  Good

  Excellent

  N/A

• Exhaust System piping and muffler(s)

  Poor

  Good

  Excellent

  N/A

• Exhaust System Blankets

  Poor

  Good

  Excellent

  N/A

• Inspect and comment on any 'Air' or 'Exhaust Leaks'

• Exhaust System Notes:

Lubricating System

• Are there signs of Leaks?

  No Leaks

  Leaks

• Lubricating System Notes:

Coolant System

• Signs of Leaks?

  No Leaks

  Leaks

• Hose Quality

  Poor

  Good

  Excellent

  N/A

• Radiator Quality

  Poor

  Good

  Excellent

  N/A

• Fan Quality

  Poor

  Good

  Excellent

  N/A

• Fan Guard Quality

  Poor

  Good

  Excellent

  N/A

• Fan Belt Quality

  Poor

  Good

  Excellent

  N/A

• Coolant System Notes:

Air Intake

• Air Filter Quality

  New

  Satisfactory

  Needs Replacement

• Air Intake Notes:

Turbocharger

• What is the condition of the Turbocharger?

  Poor

  Good

  Excellent

  N/A

• Turbo Image

  Media

• Turbocharger Notes:

Governor Control

• Type

  Mechanical

  Electronic

  Hybrid

• Governor Quality?

  Poor

  Good

  Excellent

  N/A

• Governor Control Notes:

Supply Tank

Supply Tank

• Name (eg. Serial #, South/North...)

• Supply Tank Name Plate Image

  Media

• Comments:

• What is the size of the Supply Tank? (Litres)

• Approximately how old is the Supply Tank? (Years)

• Where is the Supply Tank located?

• What does this supply tank support?

  Select Generator Day Tank Boilers Other

  • Generator
  • Day Tank
  • Boilers
  • Other

• Comments:

• Tank location, 3m to a dispenser, 6m to Natural Gas/Propane equipment, 1m tank

  Yes

  No

  N/A

• Is the tank system supported on a firm base?

  Yes

  No

  N/A

• Are the tank supports in good condition, non-combustible and stable?

  Yes

  No

  N/A

• If the steel supports or legs are higher than 12 inches, are they protected by materials having a 2-hour fire rating?

  Yes

  No

  N/A

• What is the overall condition of the Supply Tank?

  Poor

  Good

  Excellent

  N/A

• What is the current Fuel level for this Supply Tank?

  Empty

  1/4

  1/2

  3/4

  Full

• Is the Supply tank registered with TSSA?

  Yes

  No

  N/A

• Registration # (records 6.11.17.1)

• Image of Registration #

  Media

• Are there any TSSA variances this site?

  Yes

  No

• Variance Number #

• Is the entry of the fill pipe for this supply tank outside of the building?

  Yes

  No

  N/A

• Is the fill pipe opening for this supply tank located away from building openings? (0.6+ m to openings vertically projected,1 m min above grade)

  Yes

  No

  N/A

• Is the fill/vent pipe steel or of galvanized construction?

  Steel

  Galvanized

• Is the fill pipe installed lower than 13ft or is the vent lower than 13.5 ft. from the bottom of the tank?

  Yes

  No

  N/A

• Is the fill pipe for the supply tank at least 50mm (2”+) diameter?

  Yes

  No

  N/A

• What size is it?

• Is the fill pipe for this supply tank free from obstructions such as valves?

  Yes

  No

  N/A

• Is the vent pipe sized properly? (Supply Tank min 2"+ IPS Manifold)<br>

  Yes

  No

  N/A

• Are all vents from this tank, including emergency vents piped to open air outside of the building?

  Yes

  No

  N/A

• If required, is the tank protected from vehicle damage? 6.5.10 or 6.8.3.1

  Yes

  No

  N/A

• Supply Tank Notes:

Day Tank

Day Tank

• Name (eg. Serial #, South/North...)

• Day Tank Name Plate Image

  Media

• Comments:

• What is the size of the Day Tank? (Litres)

• Approximately how old is the Day Tank? (Years)

• Where is the Day Tank located?

• What does this Day Tank support?

  Select Generator Day Tank Boilers Other

  • Generator
  • Day Tank
  • Boilers
  • Other

• Comments:

• Tank location, 3m to a dispenser, 6m to Natural Gas/Propane equipment, 1m tank

  Yes

  No

  N/A

• Is the tank system supported on a firm base?

  Yes

  No

  N/A

• Are the tank supports in good condition, non-combustible and stable?

  Yes

  No

  N/A

• If the steel supports or legs are higher than 12 inches, are they protected by materials having a 2-hour fire rating?

  Yes

  No

  N/A

• What is the overall condition of the Day Tank?

  Poor

  Good

  Excellent

  N/A

• What is the current Fuel level for this Day Tank?

  Empty

  1/4

  1/2

  3/4

  Full

• Is the Day tank registered with TSSA?

  Yes

  No

  N/A

• Registration # (records 6.11.17.1)

• Image of Registration #

  Media

• Are there any TSSA variances for this site?

  Yes

  No

  N/A

• Variance Number #

• Is the fill/vent pipe steel or of galvanized construction?

  Steel

  Galvanized

• Is the fill pipe for this supply tank free from obstructions such as valves?

  Yes

  No

  N/A

• Is the vent pipe sized properly? (Supply Tank min 2"+ IPS Manifold)<br>(Day tank 1.25" ≤ 25', 25' ≤ 1.5" ≤ 50', 50' ≤ 2" ≤ 100')(equivalent length 90's 3.5'/4'/5') min 6" above fill pt.

  Yes

  No

  N/A

• Are all vents from this tank, including emergency vents piped to open air outside of the building?

  Yes

  No

  N/A

• If required, is the tank protected from vehicle damage? 6.5.10 or 6.8.3.1

  Yes

  No

  N/A

• Has the Tank been tested and are records available? 5 year visual in service per API Std 653

  Yes

  No

  N/A

• Is there a Tank fill warning device, vent whistle or visual warning for tanks < 2500L

  Yes

  No

  N/A

• Are the vent pipe terminations installed away from building openings? (0.6+ m to openings, 13.5' max, and up to 1 m to fill w/vent whistle)(LFHC 4.3.1.9 min 2m+ to grade or 1m to top of tank)

  Yes

  No

  N/A

• Multiple bottom connected tanks ≤ 2500 L m(aggregated), top of tank at same elev., connecting pipe to be at least same diameter as fill line, only 1 fill line, each tank vented (IPS manifold upsized as applicable)

  Yes

  No

  N/A

• Are there level sensors?

  Yes

  No

• Are the level sensors operational?

  Yes

  No

  N/A

• Comments:

• Is an anti-siphon device installed on the supply tank if the auxiliary tank is filled through the top by a pump?

  Yes

  No

  N/A

• When pumping to an auxiliary day tank at another location - higher elevation shall be equipped with a level control device to shut down the pump at a predetermined level

  Yes

  No

  N/A

• If the day tank is vented to the outdoors, is an approved redundant system installed? 6.13.2.1

  Yes

  No

  N/A

• Is the tank installed above the lowest story not exceeding individual capacity of 1250 L or an aggregate capacity of 2500L? (max indoor tank size)

  Yes

  No

  N/A

• For tanks over 2500 L, is it equipped with an antisiphon device? 6.8.2.2

  Yes

  No

  N/A

• Day Tank Notes:

Fuel System

Fuel System

• Name (eg. Serial #, South/North...)

• How many fuel pumps does this system have?

  1

  2

  3

  4

Fuel Pump 1

• Description of Fuel Pump 1

• What is the condition of Fuel Pump 1

  Poor

  Good

  Excellent

  N/A

• Image of Fuel Pump 1

  Media

• Fuel pump 1 notes:

Fuel Pump 1

• Description of Fuel Pump 1

• What is the condition of Fuel Pump 1

  Poor

  Good

  Excellent

  N/A

• Image of Fuel Pump 1

  Media

• Fuel pump 1 notes:

Fuel Pump 2

• Description of Fuel Pump 2

• What is the condition of Fuel Pump 2

  Poor

  Good

  Excellent

  N/A

• Image of Fuel Pump 2

  Media

• Fuel pump 2 notes:

Fuel Pump 1

• Description of Fuel Pump 1

• What is the condition of Fuel Pump 1

  Poor

  Good

  Excellent

  N/A

• Image of Fuel Pump 1

  Media

• Fuel pump 1 notes:

Fuel Pump 2

• Description of Fuel Pump 2

• What is the condition of Fuel Pump 2

  Poor

  Good

  Excellent

  N/A

• Image of Fuel Pump 2

  Media

• Fuel pump 2 notes:

Fuel Pump 3

• Description of Fuel Pump 3

• What is the condition of Fuel Pump 3

  Poor

  Good

  Excellent

  N/A

• Image of Fuel Pump 3

  Media

• Fuel Pump 3 notes:

Fuel Pump 1

• Description of Fuel Pump 1

• What is the condition of Fuel Pump 1

  Poor

  Good

  Excellent

  N/A

• Image of Fuel Pump 1

  Media

• Fuel Pump 1 notes:

Fuel Pump 2

• Description of Fuel Pump 2

• What is the condition of Fuel Pump 2

  Poor

  Good

  Excellent

  N/A

• Image of Fuel Pump 2

  Media

• Fuel Pump 2 notes:

Fuel Pump 3

• Description of Fuel Pump 3

• What is the condition of Fuel Pump 3

  Poor

  Good

  Excellent

  N/A

• Image of Fuel Pump 3

  Media

• Fuel Pump 3 notes:

Fuel Pump 4

• Description of Fuel Pump 4

• What is the condition of Fuel Pump 4

  Poor

  Good

  Excellent

  N/A

• Image of Fuel Pump 4

  Media

• Fuel Pump 4 notes:

• Is an approved filter installed with a temperature rating above 540ºC (1000ºF)?

  Yes

  No

  N/A

• Is a suitable fusible link automatic oil shut off valve installed as per 8.4.3.1?

  Yes

  No

  N/A

• Is the installation of piping & tubing in solid floorings done in accordance to 8.3.5?

  Yes

  No

  N/A

• Are the flex hoses approved?

  Yes

  No

  N/A

• Are the piping & tubing supported according to 8.3.1.5?

  Yes

  No

  N/A

• Are the piping & tubing protected according to 8.3.1.9?

  Yes

  No

  N/A

• Is metallic piping in direct contact with backfill provided with corrosion protection?

  Yes

  No

  N/A

• Are all fittings and joints fuel tight?

  Yes

  No

  N/A

• Is there any pipe or fittings installed in vents and shafts etc.? (shall not be)

  Yes

  No

  N/A

• Are concealed piping & fittings equipped with access panels for inspection? 10.3.4

  Yes

  No

  N/A

• What is the condition of the Fuel Hoses?

  Poor

  Good

  Excellent

  N/A

• What is the condition of the Pipes and Lines?

  Poor

  Good

  Excellent

  N/A

• What is the condition of the Fire Shutoff Valve?

  Poor

  Good

  Excellent

  N/A

• What is the condition of the Fuel Isolation Valve?

  Poor

  Good

  Excellent

  N/A

• What is the condition of the Solenoid Valves?

  Poor

  Good

  Excellent

  N/A

• PLEASE INSPECT COMMENT ON THE SUPPLY AND RETURN PIPES

• SUPPLY PIPES

• Size (Inches)

• Length (Feet/Inches)

• Condition

  Poor

  Good

  Excellent

  N/A

• Comments

• RETURN PIPES

• Size (Inches)

• Length (Feet/Inches)

• Condition

  Poor

  Good

  Excellent

  N/A

• Comments

• INSPECT AND NOTE THE CONDITION OF THE PRIMARY AND SECONDARY FUEL FILTERS AND FUEL/WATER SEPERATORS

• Filters:

• Primary Condition

  Poor

  Good

  Excellent

  N/A

• Primary Image

  Media

• Secondary Condition

  Poor

  Good

  Excellent

  N/A

• Secondary Image

  Media

• Filter Comments

• Separators:

• Primary Condition

  Poor

  Good

  Excellent

  N/A

• Primary Image

  Media

• Secondary Condition

  Poor

  Good

  Excellent

  N/A

• Secondary Image

  Media

• Separator Comments

• Please describe the Fuel Pumps Sequence and Operation

• Please describe the Fuel Pumps Limits and Alarms

• What is the Fuel Pumps control and failing mode?

• What happens if the Fuel Pumps Fail?

• What is the date of the last fuel polishing report? (MM/DD/YYYY)

• Fuel System Notes:

Emergency Switchgear

Emergency Switchgear

• Name (eg. Serial #, South/North...)

• Are the Electrical Single-Line drawings up to date and posted in the applicable area?

  Yes

  No

• Are all Breakers rated at +100 amps and tested?

  Yes

  No

• What is the date of the most recent IR Scan done at the generator breaker panels ATS and switchgear? (MM/DD/YYYY)

• Is the latest IR Scan available on site?

  Yes

  No

• Is there a sticker that indicates validity of Breaker testing?

  Yes

  No

• Have the Breakers been tested per the recommended frequency?

  Yes

  No

• Are any of the Electrical components associated with Emergency Power near water pipes or sprinklers?

  Yes

  No

• Please check off items located near the pipes or sprinklers

  Select Paralleling Gear Emergency Switchgear ATS

  • Paralleling Gear
  • Emergency Switchgear
  • ATS

• Is there a TVSS (Transient Voltage Surge Suppression) installed in the Switchgear?

  Yes

  No

  N/A

• Switchgear notes:

• Is there more then one Generator?

  Yes

  No

• Is there Emergency Gen Switchgear? (if no Paralleling exists)

  Yes

  No

• Is there Paralleling Gear?

  Yes

  No

Paralleling Gear

• Is the Gear fully automatic with the ability to operate manually?

  Yes

  No

• Are there redundant power supplies (should be obtained from internal CPT's and engine start batteries) for PLC, AUX relay, circuit breakers, synchronizing and other automatic equipment?

  Yes

  No

• Please check all that apply

  Select PLC AUX Relay Circuit Breakers Synchronizing and other Automatic Equipment

  • PLC
  • AUX Relay
  • Circuit Breakers
  • Synchronizing and other Automatic Equipment

• Is the internal bus structure open and accessible for maintenance?

  Yes

  No

• Are there automatic transfer controls for voltage and frequency sensing and transfer between two power sources?

  Yes

  No

• Is there Power system monitoring at all main and branch feeder breakers?

  Yes

  No

• Is there an approved Mimic Bus? (SEP should be red)

  Yes

  No

• Is there the ability to synchronize generator with utility source feeding UPS to allow fast transfer time for down stream ATS?

  Yes

  No

ATS

ATS

• Name (eg. Serial #, South/North...)

• Make:

• Model:

• Serial #

• ATS Image

  Media

• Does the ATS have a manual bypass switch?

  Yes

  No

  N/A

• Are the ATS Operating Procedures posted?

  Yes

  No

  N/A

• The Operating Procedures should include the following operations: (Please check off all that apply)

• Manual start-up of the Generator

• Placing the ATS in bypass

• Manual transfer of the ATS to Emergency

• Manual transfer of the ATS and GEN to normal

• Manual synchronization of parallel Generators

• Manual shut-down of all Gen Set related equipment

• Operating procedure Notes:

• VERIFY THE FOLLOWING ITEMS RELATED TO THE ATS

• Voltage sensing for each phase of the normal source

• Adjustable time delay for override of normal-source transfer and engine start signals

• Adjustable Voltage/Frequency Lock out to prevent pre-mature transfer to an emergency generator set

• Adjustable Time Delay for Transfer to Emergency Source to allow controlled timing of load transfer

• Adjustable Time Delay for Retransfer to normal source. ***NOTE*** For unmanned sites, Provide 0-3 hour adjustable time delay and adjust to a minimum 2-hour delay

• Adjustable Unload Running Time Delay to allow engine-generator cooldown

• Test Switch to simulate normal-source failure

• Switch-Position Pilot Lights indicate source to which load is connected

• Source-Available Indicating Lights supervise sources via the transfer switch, normal and emergency source sensing circuits

• Unassigned Auxiliary Contacts, 2 normally open single-pole, double throw contacts for each switch position and 2 normally open contacts for each "Source Available" remote indication

• Transfer Override Switch to over-ride automatic retransfer control so automatic transfer switch will remain connected to emergency power source regardless of the condition of the normal source. A pilot light indicates override status

• All ATS's shall transfer back to normal, regardless of other settings, upon loss of emergency generator source

• Non-Commit to Transfer to generator to eliminate unnecessary interruptions to the load by not committing transfer to the emergency source in the event the normal source returns prior to the generator achieving proper voltage and frequency

• Engine Start Contacts

• Engine Shutdown Contacts

• Engine Generator Exerciser

• Compression power cable terminations

• ATS notes:

Misc.

• Miscellaneous and Health & Safety

Misc. and H&S

• Name (eg. Serial #, South/North...)

• Are there warning signs on the door to prevent unauthorized access into the space?

  Yes

  No

• Is there access control for the space?

  Yes

  No

• Who manages the access?

• Card access or Keyed access

  Card

  Key

• Is the room in which the Generator and Switchgear situated dry, clean and dust free?

  Yes

  No

• Does the generator room or enclosure promote proper ventilation?

  Yes

  No

• Are there aluminum or wooden ladders in the space?

  Yes

  No

• Is there an approved fire protection/suppression system for this space?

  Yes

  No

Health & Safety

• Is there a spill kit in the room?

  Yes

  No

• What type of spill kit?

  Select Fuel Oil Lube Oil Anti-Freeze

  • Fuel Oil
  • Lube Oil
  • Anti-Freeze

• Is there an Eye-Wash station present in the room?

  Yes

  No

• Bottled Water Station or Plumbed in?

  Bottle

  Plumbed

• Are the Bottles Full?

  Yes

  No

• What is the expiry date on the water?

  Date

• Is there a PPE sign on the Door?

  Yes

  No

• Is there PPE present in the room?

  Yes

  No

• What PPE is present in the space?

  Select Hearing Protection Apron/Face Shield (Batteries) Arc Flash Signs

  • Hearing Protection
  • Apron/Face Shield (Batteries)
  • Arc Flash Signs

• Is there an MSDS binder present in the room?

  Yes

  No

• Are the Batteries, Oil and Anti-Freeze listed in the MSDS binder?

  Yes

  No