TA Cleaning audit Copy

• Audit Title

• Document No.

• Location

• Conducted on

  Date

• Personnel

• This audit is based on the current janitorial cleaning contract. The frequency of cleaning is in (parentheses) after each category for reference. It does not encompass all specifications and should only be used as a routine audit of general conditions. For more detailed information please refer to the Master Services Agreement and/or the building specific purchase order.

Exterior, Entry, and Lobby Areas

• Dumpster areas and exterior trash / smoking urns, receptacles litter free and clean? (Daily)

  Yes

  No

  N/A

• Exterior Entry area (20' radius of exterior doors), thresholds, vestibule flooring and walk off mats clean and presentable? (Daily)

  Yes

  No

  N/A

• Glass doors clean? (Both sides) (daily)

  Yes

  No

  N/A

• Carpeting clean and in acceptable condition? (Daily)

  Yes

  No

  N/A

• Hard floors clean, free of water mopping spots? (Daily)

  Yes

  No

  N/A

• Horizontal & vertical surfaces, walls, corners, baseboards clean and free of dust / cobwebs? (Weekly)

  Yes

  No

  N/A

• Lobby Furniture / tables / security desk / files clean, free from smudges and toe marks? (Weekly, polish quarterly)

  Yes

  No

  N/A

• Rate area cleanliness on a scale of 1 - 10

General office areas, Work rooms, File areas

• Carpet - traffic lanes spot vacuumed, no visible debris, and acceptable? (Daily)

  Yes

  No

  N/A

• Carpet - cubicle and office areas spot vacuumed, no visible debris, and acceptable? (Daily)

  Yes

  No

  N/A

• Carpet - full wall to wall vacuuming being done and acceptable? (As needed but no less than Weekly)

  Yes

  No

  N/A

• Furniture / cabinets / window ledges / horizontal surfaces <70" dust free (or acceptable)? (Weekly)

  Yes

  No

  N/A

• Equipment (accessible areas around and behind PC's, Copiers, Fire extinguishers, etc...) being dusted sufficiently? (Monthly)

  Yes

  No

  N/A

• High dusting >70", window blinds, and vent dusting in good condition? (Quarterly)

  Yes

  No

  N/A

• Trash cans being emptied daily and liner bags clean, dry, and free of foodstuffs? (Replace liners as needed)

  Yes

  No

  N/A

• Conference / Meeting room areas clean? (Table fingerprints or marks, white boards cleaned, wall switches, floor/ chairs/furniture) (full vacuum daily, furniture arranged daily, others as needed)

  Yes

  No

  N/A

• Vacant areas cleaned and prepped for new occupants? (Varies - in occupied areas should be prepped daily, vacant floors may be excluded, etc...)

  Yes

  No

  N/A

• Water fountains clean and polished?

  Yes

  No

  N/A

• Any damage noticed due to janitorial carts or staff?

  Yes

  No

  N/A

• Occupant rating (ask a few people their rating 1-10, write name, cube #, and rating here)

• Facility staff rating of area cleanliness on a scale of 1 - 10

Elevators, Stairs

• Elevator doors, handrails, buttons, bright work, etc... clean and polished? (Daily)

  Yes

  No

  N/A

• Elevator Carpet vacuumed and spot free? (Daily)

  Yes

  No

  N/A

• Lights, exhaust fans, and vent dusting in good condition? (Quarterly)

  Yes

  No

  N/A

• Floor tracks / thresholds clean and polished? (Clean daily, polish Monthly)

  Yes

  No

  N/A

• Stairwells swept or vacuumed and free of debris? (Spot cleaned Daily, fully cleaned Weekly)

  Yes

  No

  N/A

• Handrails, ledges, fixtures, doors, clean and smudge free? (Weekly)

  Yes

  No

  N/A

Java/Coffee bars, break rooms vending areas, Kitchen/dining areas

• Java bar/Coffee station area clean? (Counters, sinks, flooring, etc...) (daily)

  Yes

  No

  N/A

• Check box if counters have permanent stains or water damage and are ready for replacement

• Equipment and appliances provided for Employees clean inside and out? (coffee makers / vending / ice / ovens / microwaves / etc... (daily)

  Yes

  No

  N/A

• Refrigerators being emptied and cleaned? (Monthly)

  Yes

  No

  N/A

• Trash and recycling being emptied and spot cleaned (daily) and washed? (Monthly)

  Yes

  No

  N/A

• Floors clean (any kind), free of spots/stains? (Clean Daily, buff weekly, strip/wax quarterly)

  Yes

  No

  N/A

• Vending area clean? Top and underneath machines? (Varies)

  Yes

  No

  N/A

• Kitchen area cleaning may be part of the food service vendor or janitorial contract. Either way inspected here (if applicable)

Dynamic field. Does location have a kitchen

• Are food prep area counters and floors clean and presentable?

  Yes

  No

  N/A

• Are kitchen exhaust hoods grease free and clean?

  Yes

  No

  N/A

• Dish machine area acceptable?

  Yes

  No

  N/A

• All floors clean - open areas, around, and under equipment, grout?

  Yes

  No

  N/A

• Vertical walls clean, free of grease and dust?

  Yes

  No

  N/A

• Ceilings and vents clean and dust free?

  Yes

  No

  N/A

• Serving line areas, counters, sneeze guards, tray lines, etc...clean?

  Yes

  No

  N/A

• Dining or Seating area Table tops / counters clean?

  Yes

  No

  N/A

• Rate kitchen area cleanliness on a scale of 1 - 10

• Any other comments?

Restrooms

• Floors clean and presentable (including grout)? (Daily wet mop, Weekly scrub/buff, Quarterly max appearance scrub/strip/seal)

  Yes

  No

  N/A

• Paper towels, Soap, seat covers, sanitary napkins, and Toilet paper stocked? (Daily)

  Yes

  No

  N/A

• Check box if it appears we are not getting 100% usage

• Check box if counters, partitions, fixtures or other are in need of repair or replacement

• Walls / Partitions clean and graffiti free and other Vertical wall surfaces clean (including grout if applicable)? (Daily)

  Yes

  No

  N/A

• Sinks, dispensers, mirrors and counters clean? (Daily)

  Yes

  No

  N/A

• Toilet fixtures clean inside and out, shut off valves clean and leak free, and dispenser surfaces clean? (Daily)

  Yes

  No

  N/A

• Air Vents and registers clean and free from dust? (quarterly)

  Yes

  No

  N/A

• Trash cans - liners in place, surfaces clean and presentable? (Daily)

  Yes

  No

  N/A

• Check box if receptacle capacity seems insufficient

• Floor drains clean and odor free? (Weekly flushing)

  Yes

  No

  N/A

• Rate restroom area cleanliness on a scale of 1 - 10

• Is there a gym, locker room, or showers on site?

Gym, locker, shower section

• Fitness equipment being cleaned and dusted? (Weekly)

  Yes

  No

  N/A

• Flooring condition clean and acceptable? (Daily, Weekly, Quarterly similar to restrooms)

  Yes

  No

  N/A

• Sinks, dispensers, mirrors, counters, hair dryers, clean? (Daily)

  Yes

  No

  N/A

• Toilet fixtures clean inside and out, shut off valves clean and leak free, and dispenser surfaces clean? (Daily)

  Yes

  No

  N/A

• Shower stalls clean? (Walls, grout, fixtures, curtains, etc...) (Daily)

  Yes

  No

  N/A

• Any odors in any of these areas?

  Yes

  No

  N/A

• Any signs of mold or mildew? Shower curtains clean? (Daily)

  Safe

  At Risk

  N/A

• Benches, lockers, doors, handles, and other surfaces clean and free from smudges? (Daily)

  Safe

  At Risk

  N/A

• Rate fitness, gym, locker rooms for overall cleanliness on a scale of 1 - 10

Executive, Restricted, Secured or Specialty areas

• Review any restricted access areas such as HR suites, LAN rooms, Secured file areas, etc... For general cleanliness or issues.

• List specific room and issue(s) found

Janitorial areas

• Loading dock/delivery areas clean and free of food/trash/clutter? (Daily)

  Yes

  No

  N/A

• Storage areas, mop sinks, supplies, and equipment clean and in good repair- all being properly stored? (Daily)

  Yes

  No

  N/A

• Equipment has grounded plugs and cords in good condition? Minimal use of extension cords? (Daily)

  Yes

  No

  N/A

• Hazard labels and warnings on chemical containers- proper concentration / dispensing of chemicals? (Daily)

  Yes

  No

  N/A

• SDS chemical safety sheets readily available to their staff as well as provided to Facilities (and entered into our 3E database)? (Available daily, updated Semi-annually)

  Safe

  At Risk

  N/A

• Staff appearance and uniforms in use and presentable? (Daily)

  Yes

  No

  N/A

Authorization signatures

• Final comments / Recommendations / Follow-up / etc...

• Facilities Representative signature

  Sign

• Janitorial Representative Signature

  Sign