Technical Audit PFP Leisure v2

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Statutory Compliance: Fire Alarm Systems

• A) Is the panel healthy?

  Yes

  No

  N/A

• B) Is there a record of zones and call points?

  Yes

  No

  N/A

• C) Is it evident that weekly tests follow cyclic zone/call point regime?

  Yes

  No

  N/A

• D) Is there a record of routine servicing?

  Yes

  No

  N/A

• E) Is there evidence of remedial actions to faults?

  Yes

  No

  N/A

Statutory Compliance: Assistance Alarms

• A) Is the alarm panel healthy?

  Yes

  No

  N/A

• B) Are there records of daily functional checks for pool alarms?

  Yes

  No

  N/A

• C) are there records of weekly functional tests for the accessible change Alarms or when building is in operation.

  Yes

  No

  N/A

• D) Are there records of remedial actions to faults?

  Yes

  No

  N/A

Statutory Compliance: Fire extinguishers/hose reels/blankets. Refer to SAFE Manual C

• A) Is there a location schedule of all equipment?

  Yes

  No

  N/A

• B) Are all items labelled with date of last test or when next test due?

  Yes

  No

  N/A

• C) Are all items currently within service expiry date?

  Yes

  No

  N/A

Statutory Compliance: Legionella control Refer to SAFE Manual A

• A) Is L8 risk assessment document available For inspection?

  Yes

  No

  N/A

• B) Have all technical recommendations been addressed or programmed for action?

  Yes

  No

  N/A

• C) Are all recommended control measures programmed or being implemented?

  Yes

  No

  N/A

• D) Are in-house tasks being auctioned & recorded within the site logbook or online folder.

  Yes

  No

  N/A

• E) if legionella testing is recommended as part of the control measures, are records available?

  Yes

  No

  N/A

• F) if periodic chemical testing is recommended as part of the control measures, are records available?

  Yes

  No

  N/A

Statutory Compliance: Lightning conductors

• A) Is there evidence that annual (or 11 monthly) tests are being carried out to the lightning conductor system?

  Yes

  No

  N/A

• B) Is there evidence of remedial action to faults?

  Yes

  No

  N/A

Section 1: Introduction

• A) Is the group technical manual available and all sections to the current?

  Yes

  No

  N/A

Section 2: People

• A) Is page 1 completed & up to date?

  Yes

  No

  N/A

• B) Have all new contract technical managers and technicians since 2010 completed the induction & competency assessment?

  Yes

  No

  N/A

Section 3: Audit & Review

• A) Are copies of previous audits inserted (show as n/a if sure is new to the company)

  Yes

  No

  N/A

• B) are copies of previous actions sheets inserted?

  Yes

  No

  N/A

• C) Is there evidence that the recommended actions have been completed?

  Yes

  No

  N/A

Section 4 : Safe systems of work

• A) I there evidence that permits to work are being issue?

  Yes

  No

  N/A

• B) Are permits being correctly issued by the centre?

  Yes

  No

  N/A

• C) Does the site have a permit to work file and are completed permits and live permits being filed within it?

  Yes

  No

  N/A

• D) Is there an awareness of why permits are issued?

  Yes

  No

  N/A

• E) Has the section 9 of the permits been completed and transferred back to site?

  Yes

  No

  N/A

Section 5 and 5A: Swimming Pool Water Quality & Pool Microbiological Monitoring

• A) Is there evidence that pool water quality checks are being undertaken correctly And by adequately trained staff?

  Yes

  No

  N/A

• B) Is daily test data being correctly recorded and to the recommended frequencies?

  Yes

  No

  N/A

• C) Are corrective actions being recorded?

  Yes

  No

  N/A

• D) Are record sheets being correctly archived/scanned?

  Yes

  No

  N/A

• E) Are record sheets being correctly archived/scanned?

  Yes

  No

  N/A

• F) Are daily/weekly technician and duty manager check sheets in place with test Data recorded?

  Yes

  No

  N/A

• G) Is the pool water quality being maintained within acceptable parameters (contractual/PWTAG)?

  Yes

  No

  N/A

• H) Are records kept of pool water make-up consumptions and periodic dilution rates calculated?

  Yes

  No

  N/A

• I) Are monthly microbiological tests being undertaken and archived?

  Yes

  No

  N/A

• J) Is there evidence of corrective actions to microbiological reports and recorded in the relevant section of the SAFE Manual Managing Pollutions In Pools?

  Yes

  No

  N/A

Section 6: Spa Pools Water Quality and Management

• A) Has the site had a separate Spa Audit and actions completed?

  Yes

  No

  N/A

• B) Are copies of the manufactures recommended O&M guidelines? Does the test sheet have the following information list? Date Pre-printed times showing when to test Free chlorine/bromine level Total chlorine/bromine Level Combined chlorine/bromine level Ph Level Water temperature Air temperature Dosing controller readings for both free chlorine/bromine and ph Signature of person undertaking the test?

  Yes

  No

  N/A

• C) Are daily tests being undertaken to the correct frequency(2hours as per H.S.E guidelines)?

  Yes

  No

  N/A

• D) Is there evidence that the spa water quality is being maintained within the recommended parameters?

  Yes

  No

  N/A

• E) Is there evidence that spa water is dumped and replenished at the recommended frequency? Every 2-3 days?

  Yes

  No

  N/A

• F) Are microbiological tests being undertaken and archived?

  Yes

  No

  N/A

• G) Is there evidence of corrective actions to microbiological reports and recorded in the relevant section of the SAFE Manual & Managing pollutions in pools?

  Yes

  No

  N/A

• H) Are there records of all qualified pool plant personnel inserted and spa pool water testing personnel listed?

  Yes

  No

  N/A

• I) Are filters backwashed daily?

  Yes

  No

  N/A

• J) Are there records of daily and weekly spa cleaning?

  Yes

  No

  N/A

• K) Is the plant in good working order? All faults should be reported?

  Yes

  No

  N/A

• L) Is the correct spa usage signage displayed?

  Yes

  No

  N/A

• M) Has the spa been tested for legionella in the last 3months?

  Yes

  No

  N/A

• N) is there evidence of corrective actions to legionella testing results and recorded in the relevant section of the SAFE manual & Managing pollution in pools?

  Yes

  No

  N/A

Section 7: Plantroom & Workshop Management

• A) Are plant-rooms clean, tidy and equipment wiped down?

  Yes

  No

  N/A

• B) Appropriate signage?

  Yes

  No

  N/A

• C) Are walkways clearly identified and clear of obstructions?

  Yes

  No

  N/A

• D) Are plant-room safety check sheets completed and inserted in section 7?

  Yes

  No

  N/A

• E) have all identified actions to d) been implemented?

  Yes

  No

  N/A

• F) Are chemical plant-rooms secure, exhibit correct fish information and signage to comply with the details in the SAFE COSHH manual?

  Yes

  No

  N/A

• G) Are chemical bunds clean, sound and showing no signs of of leaks?

  Yes

  No

  N/A

• H) Is adequate PPE to comply with MSDS, spillage kits and drench showers in place and operational?

  Yes

  No

  N/A

• I) Is there evidence PPE is being worn?

  Yes

  No

  N/A

• J) Are pool water test kits clean and ready for use?

  Yes

  No

  N/A

• K) Are all hand tools correctly stored, PAT tested where appropriated and well maintained?

  Yes

  No

  N/A

• L) Are technical staff dressed in the correct uniforms?

  Yes

  No

  N/A

• M) Is there a record of electronic test equipment (photometer, TDS meters etc) being calibrated in accordance with manufacturers recommendations?

  Yes

  No

  N/A

Section 8: Reactive Maintenance

• A) Is the Help Desk defined, working and a schedule of emergency contacts available?

  Yes

  No

  N/A

• B) Is the corrective action log in place?

  Yes

  No

  N/A

• C) Is there evidence that the corrective action is being used?

  Yes

  No

  N/A

• D) Is there evidence that a priority system is in place?

  Yes

  No

  N/A

• E) Is there evidence that task analysis is being completed?

  Yes

  No

  N/A

Section 9: Planned Preventative Maintenance And Specialist Service Providers

• A) Is there evidence that the asset register is in place, completed and periodically up dated?

  Yes

  No

  N/A

• B) Is the current year planned and completed and displayed?

  Yes

  No

  N/A

• C) Request a listing of the PPM tasks to be undertaken during the week/month of audit (available/not available)?

  Yes

  No

  N/A

• D) Are asset maintenance tasks clearly defined?

  Yes

  No

  N/A

• E) Are maintenance actions being adequately and correctly recorded?

  Yes

  No

  N/A

• F) Is the PPM programmed up to date?

  Yes

  No

  N/A

• G) Evaluate the general maintained condition of plant (adequate)?

  Yes

  No

  N/A

• H) Is the schedule of specialist service providers completed and filed in the technical manual or appropriate file?

  Yes

  No

  N/A

• I) Is a list of contact numbers and emergency (out of hours) contact numbers available?

  Yes

  No

  N/A

• J) From a sample of two service agreements is the scope of works defined?

  Yes

  No

  N/A

• K) Is there evidence that service reports are being issued, filed and remedial works actioned?

  Yes

  No

  N/A

Section 10: Boilers and Heating Appliances

• A) Are copies of the service sheets available (Gas safe if a gas appliance)

  Yes

  No

  N/A

• B) Is the gas installation being checked and certificated (pipe work)?

  Yes

  No

  N/A

• C) Do service sheets contain details of the combustion analysis and output efficiency? Or is information attached to the boilers?

  Yes

  No

  N/A

• D) Is there evidence of remedial action to faults?

  Yes

  No

  N/A

• E) Are gas line diagrams in place?

  Yes

  No

  N/A

• F) Are propane or butane cylinders correctly stored in an external cage?

  Yes

  No

  N/A

• G) Is oil storage compliant with DEFRA publication & guidance note for the control of pollution (Oil Storage), October 2001?

  Yes

  No

  N/A

Section 11: Lifting Equipment

• A) Is the log of lifting equipment completed?

  Yes

  No

  N/A

• B) Has all trained staff been listed and records/certificates inserted? These maybe kept in the sites staff training file?

  Yes

  No

  N/A

• C) Are all lifting equipment service records Up to date?

  Yes

  No

  N/A

• D) Is there evidence of remedial actions to faults?

  Yes

  No

  N/A

• E) is a valid LOLER inspection report Available?

  Yes

  No

  N/A

• F) Have all LOLER recommendations been actioned?

  Yes

  No

  N/A

Section 12: High Level Inspection Guidance

• A) Have all high level areas been identified within schedule 1?

  Yes

  No

  N/A

• B) Are inspections being carried out in line with company policy?

  Yes

  No

  N/A

• C) Is there evidence of remedial actions to faults?

  Yes

  No

  N/A

Section 13: Record Drawings and O&M Manuals

• A) Are available drawings filed and referenced?

  Yes

  No

  N/A

• B) Are all available manuals and manufacturers literature readily available?

  Yes

  No

  N/A

• C) Are drainage drawings available?

  Yes

  No

  N/A

• D) Is the CDM H&S file available?

  Yes

  No

  N/A

Section 14: Insurance Inspections

• A) Is the insurance inspection responsibility defined?

  Yes

  No

  N/A

• B) Is the insurance inspection asset schedule completed?

  Yes

  No

  N/A

• C) Is there evidence that insurance inspection reports are being received and filed?

  Yes

  No

  N/A

• D) Is there evidence of remedial action to faults?

  Yes

  No

  N/A

Section 15: Statutory Compliance Technical Guidance

• A) is there a genuine awareness of statutory compliance?

  Yes

  No

  N/A

• B) Are all records correctly filed?

  Yes

  No

  N/A

• C) Are test certificates being issued?

  Yes

  No

  N/A

Section 16: Electricity Technical Guidance

• A) Is the portable appliance log available?

  Yes

  No

  N/A

• B) Does a sample check of appliances confirm satisfactory labelling and date of last/next round of testing?

  Yes

  No

  N/A

• C) Are appliances within the recommended test expiry date?

  Yes

  No

  N/A

• D) Are portable appliance visual inspections being carried out and recorded on the portable appliance inspections log?

  Yes

  No

  N/A

• E) Are monthly fixed appliance visual inspections being carried out and recorded in the & fixed appliance inspection log?

  Yes

  No

  N/A

• F) Is a copy of the IEE test/inspection certificate available?

  Yes

  No

  N/A

• G) Are the recommendations from the fixed wiring test being recorded on the fixed wiring action log?

  Yes

  No

  N/A

• H) Are monthly emergency lighting inspections being carried out and recorded in the emergency lighting inspection log?

  Yes

  No

  N/A

• I) Is there a numbered schedule of emergency luminaries?

  Yes

  No

  N/A

• J) Is an annual emergency lighting full duration discharge test being carried out and certificated?

  Yes

  No

  N/A

• K) Are all R.C.D's being tested quarterly and recorded in the RCD inspection log?

  Yes

  No

  N/A

• L) Is the site carrying out and recording the fixed wiring visual inspection?

  Yes

  No

  N/A

Section 18: Air Conditioning & Refridgeration

• A) Has site identified and completed the F-Gas register?

  Yes

  No

  N/A

• B) Have the required units had a maintenance record sheet produced?

  Yes

  No

  N/A

• C) Does site have a record of 6 monthly servicing?

  Yes

  No

  N/A

Section 19: Chlorine Gas

• A) Are all NOP & EOP's in place?

  Yes

  No

  N/A

• B) Has all actions from the Siemens risk assessment been completed?

  Yes

  No

  N/A

• C) Are stores kept locked?

  Yes

  No

  N/A

• D) Are service records in place for all chlorine gas dosing and alarm systems?

  Yes

  No

  N/A

• E) Do the required staff have signed training records for the use of the system and bottle changing?

  Yes

  No

  N/A

• F) Are the same staff trained in the use of self contained breathing apparatus?

  Yes

  No

  N/A

• G) Are service records in date for the self contained breathing apparatus?

  Yes

  No

  N/A

• H) Is the appropriate COSHH safety signage displayed?

  Yes

  No

  N/A

Section 19A: Liquid Carbon Dioxide

• A) Does the site use CO2 and if so are alarm systems in place?

  Yes

  No

  N/A

• B) Is the MSDS displayed?

  Yes

  No

  N/A

• C) Is the alarm instructions displayed?

  Yes

  No

  N/A

Section 21: Kitchen Extract Hood

• A) Is the kitchen extract cleaning in date?

  Yes

  No

  N/A

• B) Is there a record of the extract hood filters being cleaned?

  Yes

  No

  N/A

Section 22: Pool Grating

• A) Is the pool heating inspection completed and documented monthly?

  Yes

  No

  N/A

Section 23: Fire Damper Inspections

• A) Are there clear records of the locations of all fire dampers?

  Yes

  No

  N/A

• B) Have main dampers been identified and inspected in the last 12 months and tested in the last 24 months?

  Yes

  No

  N/A

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