Termly Health and Safety Management Audit

Is the H&S policy school specific?

Are all staff aware of the policy?

Are first aiders details displayed and is this up to date?

Are checks carried out on first aid boxes and is this recorded?

Are all accidents and near misses recorded on the Monday.com form?

Are investigations carried out and is this recorded?

Is the H&S law poster displayed and does it contain the relevant contact details?

Have all actions from Fire/Lockdown drills been closed out?

Are all statutory compliance items on Monday.com up to date?

Are site specific risk assessments in place for all activities?

Are risk assessments reviewed and revised within a suitable time frame?

Is there evidence staff have read and understood the risk assessments?

Are CoSHH assessments in place for all hazardous substances?

Are there safety data sheets for each substance used?

Are CoSHH assessments reviewed and revised within a suitable time frame?

Is there a procedure for dealing with a chemical spill?

Are chemicals stored in accordance with guidelines e.g., CLEAPSS

Is appropriate Personal Protective Equipment (PPE) available?

Is PPE stored in accordance with the manufacturer’s guidelines?

Are ventilation systems e.g., LEV inspected every 14 months?

Are staff aware they must keep their workplaces tidy?

Are teachers encouraged to visually check their classrooms for hazards before class?

Are staff aware of the Estates help desk system for any hazards e.g., missing tiles, uneven surface, damage to carpet or ceiling tiles, etc.?

Is the ventilation and temperature in classrooms adequate?

Are all lights working?

Have you logged this onto the Estates help desk?

Is the equipment working adequately?

Have you logged this onto the Estates help desk?

Has unsafe equipment been isolated?

Are exits clear and free from obstructions?

Are potentially hazardous areas (Kitchen, labs, workshops etc) locked when unsupervised?

Have contractor’s been appropriately vetted using the Estates procedure?

Are all contractors on your Estates list fully up to date?

Have all active contractors been assessed for quality on the Estates contractor list?

Are all active contractors documents up to date?

Have all inactive contractors been removed from the system?

Are contractors asked to report to the office prior to commencing any work?

Are contractors fully conversant with site procedures?

Is there an in-date asbestos register in place?

Are all remedials actions completed?

Is the management plan up to date?

Are all staff aware of ACMs on site?

If ACMs are present, are contractors aware?

Are suitable signs and labels in place?

Has all electrical equipment had a Portable Appliance Test? Are records kept?

Are PAT stickers clearly displayed and in date?

Has the Electrical Installation Condition Report been completed in the last 5 years? Are records kept?

Are all plugs, leads or cables in good condition not damaged or frayed?

Is all defect electrical equipment labelled and removed from use?

Are lightning conductor inspection and test records available?

Are distribution boards free from clutter?

Is there an in-date fire risk assessment in place?

Are all remedial actions completed?

Are monthly fire extinguisher checks in place?

Are emergency lights tested monthly and is this recorded?

Are fire alarms tested weekly and is this recorded?

Are fire blankets available?

Is the SEMP school specific and are staff aware of their roles?

Are evacuation drills being carried out termly and is this recorded on the Monday.com form?

Are fire alarm call points tested weekly and recorded? (a different call point to be tested weekly on a rotational basis)

Is there a logbook in place and is this updated regularly with all the mandatory checks?

Is all fire fighting equipment in good condition and free from obstructions?

Are all fire safety signs in good condition and legible?

Are fire doors in good condition and are Intumescent strips in place?

Do all boilers have an in-date gas safety certificate?

Are all remedial actions completed?

Are all plant rooms free from clutter?

Does the Academy have a Legionella Risk Assessment that was completed in the last 2 years?

Are all remedial actions completed?

Are temperature checks carried out on hot water systems monthly?

Are shower heads disinfected quarterly?

Are calorifiers inspected annually?

Are cold water storage tanks inspected annually?

Is the logbook updated regularly with all the mandatory in house checks?

Is a ladder register and checklist in place and reviewed termly?

Is there any significant use of power tools/machinery? (If yes, a register of equipment should be in place which identifies any significant safety issues to consider, (Noise and vibration levels, guards that should be in place, PPE required, maintenance or training / instruction required)

Are all PE and outdoor play equipment inspected annually by a competent contractor?

Are electronic powered gates/door subjected to regular maintenance and inspections by a competent person? (In particular for gates ensure that force limitation and all safety controls for electronic gates are being checked and working properly as part of that process.)

Are passenger lifts serviced regularly (6 monthly)?

Is there a procedure for responding to passenger alarms in place?

Is there a list of nominated bus drivers?

Have drivers completed the MiDAS training in the last 4 years? Are records kept?

Are driving licenses checked annually to identify any penalties which might affect insurance cover?

Are all inspection, MOT/servicing records in place?

Is the Fleet tracker on Monday.com up to date?

Is there clear signage directing visitors to the main reception/other services on site?

Is access to the building adequately controlled?

Is there a clearly defined route between site entrance(s) and reception with direct access to children avoided where practicable? (Where the access routes mean visitors could potentially gain access to pupils a risk assessment should be in place which demonstrates that there is effective supervision.)

Is external lighting adequate?

Are gates and perimeter fencing of adequate height and well maintained?

Is access to low roofs adequately restricted? (Any anti-climb paint/anti-scale devices used should be clearly signed)

Are any fragile roof surfaces identified by signage?

Are external storage/waste bins secured and located away from buildings?

Are all new and temporary staff provided with induction training on arrival?

Is there a Training Matrix in place and is it up to date?

Are lights on where they should be?

Is there adequate lighting in communal areas?

Have you logged this onto the Estates help desk?

Are banisters in stairways secure?

Have you logged this onto the Estates help desk?

Are all steps free from damage, not overworn or broken?

Have you logged this onto the Estates help desk?

Are window frames adequate?

Have you logged this onto the Estates help desk?

Can windows be opened (where required)?

Is glazing secure? (not cracked, broken or any signs of wear)

Have you logged this onto the Estates help desk?

Have areas been identified where safety glazing is necessary?

Have you logged this onto the Estates help desk?

Are all emergency exits free from obstruction?

Are roof areas safe? do not have any loose or broken tiles, or loose or broken coping stones?

Have you logged this onto the Estates help desk?

Are buildings free from large cracks?

Have these been assessed to ensure structure stability and safety?

Are pedestrian routes within the site clearly defined and segregated from vehicles?

Is there a risk assessment in place demonstrating the controls required to mitigate the risk to pedestrians?

Has a tree survey been conducted where required?

Is adequate access to the site maintained for emergency services?

Is there a swimming pool risk assessment in place and have all identified actions been addressed?

Is there a written normal operating procedure (NOP) and emergency action plan (EAP) in place?

Have the staff who operate the swimming pool plant undertaken as a minimum the 2-day National Pool Careers Certificate within the last 5 years?

Do staff who teach swimming hold an appropriate qualification?

Are suitable rescue provisions available?

Is the area secure when unsupervised to prevent unauthorised access?

Have risk assessments and qualifications been verified for external lettings?