TMS H&S Inspection Checklist

Is the workplace clean and tidy?

Is there adequate lighting throughout site? Both internally and externally?

Is there excessive noise? If so, is measures in place to control it?

Is there a documented environmental policy in place that reflects the organisation's commitment to sustainability and environmental protection?

Are the welfare facilities, e.g., canteen and toilets, clean, tidy and adequate supplies available?

Is eating and drinking restricted to designated areas only?

Is there an adequate supply of warm running water?

Is waste disposed of correctly, and are bins available throughout the workplace?

Are walkways kept clear of trip hazards and obstructions?

Are secure handrails in place on stairways and raised walkways?

Is PPE provided and being worn?

Is PPE properly maintained and in good condition?

If there are chemicals on site are these being stored safely and correctly?

Are systems for removing dust or fumes in good working order and used as needed?

Are there edges and openings where people could fall?

Is there suitable equipment used for getting to work areas at height, if applicable?

Are materials stored safely, without risk of falling or toppling?

Are heavy items stored at ground level?

Is control measures in place for adverse weather conditions? E.g., Grit box for Icey conditions

Is the machinery free from visible damage, wear, or defects (e.g., cracked frames, worn components)?

Are machine guards and covers present, undamaged, and properly positioned?

Are safety guards in place to prevent access to dangerous moving parts (e.g., blades, gears, belts)?

Are there interlocks or safety devices in place to prevent the machine from operating when guards are removed or doors are open?

Are protective barriers installed around the machine if necessary to prevent workers from coming into contact with dangerous areas?

Are nip points, pinch points, and shear points identified with warning labels or guards?

Are emergency stop mechanisms in place and functional for all machinery?

Are warning signs and labels clearly visible near hazardous machinery or equipment?

Are noise levels monitored to ensure they are within safe limits for employees?

Are risk assessments in place for all machines/equipment?

Have specific risk assessments been carried out for each machine/equipment, considering all hazards (e.g., moving parts, electrical, chemicals)?

Are there documented safe systems of work in place for machines/equipment on site?

Are employees and other relevant people provided with instruction, information and training in relation to all machine/equipment hazards identified in the risk assessments?

Is machinery regularly inspected and serviced by qualified personnel?

Are records of all inspections, repairs, and service activities maintained and up-to-date?

Is pre use inspections being completed on all machinery/equipment as per company's policy?

Is there a risk assessment in place for workplace transport?

Are employees and other relevant people provided with instruction, information and training in relation to workplace transport hazards identified?

Are there documented site rules for workplace transport? E.g. Speed limits, Pedestrians have right off way, Restricted areas

Are the rules brought to the attention of all relevant people – employees, drivers, pedestrians, visitors, contractors, customers etc

Is there a documented traffic plan, including a site map, in place?

Is there a report system in place for workplace transport accidents, incidents and near misses?

Is the access into the workplace visible and safe?

Do visitors know where to go on entering the site? E.g. Is there signage in place?

Are traffic routes marked and sign posted where necessary? E.g. Pedestrian crossings, speed limits, blind spot mirrors and warning signs.

Are there suitable parking areas for ALL parking needs? E.g. Designated parking for employees, visitors

Is there pedestrian and vehicle segregation on site? E.g. Vehicles and pedestrians kept safely apart, suitable pedestrian traffic routes both internally and externally

Are traffic routes well maintained and free from obstructions and other hazards?

Are the following clearly visible, clean and well maintained: Traffic routes, signage, markings, lighting, mirrors

Is there adequate warning, such as signage, at the interface of the workplace with public areas? E.g., Entry and Exit signage, Speed limit signage, Forklift Trucks operating signage

Are lighting arrangements adequate both internally, externally and on vehicles?

Is loading and unloading carried out in a segregated area? E.g., Away from passing vehicles, pedestrians

Is there a designated safe area for drivers during loading and unloading procedures?

Are there documented safe systems of work in place? E.g., Loading and unloading, Coupling and uncoupling, Maintenance, Working at height on vehicles, Securing of loads

Is the forklifts free from visible damage, wear, or defects (e.g., cracks, tyre wear or rust)?

Is the attachments free from visible damage, wear, or defects?

Is pre use inspections being completed on all forklifts as per company's policy?

Have all forklift operators completed required forklift training and hold a valid certification?

Are all forklifts equipped with the required mirrors?

Are all forklifts fitted with the required audible warning signs, such as horns or alarms, to alert pedestrians and other workers of their movement?

Are forklift attachments stored correctly?

Is the employee wearing the required personal protective equipment (PPE) for their tasks (e.g., gloves, helmets, hearing protection, etc.)?

Is the employee follow the established workplace safety rules and procedures?

Is the employee keeping their work area clean, tidy, and free from hazards (e.g., spills, clutter)?

Does forklift operators maintain a safe speed while driving, especially in tight spaces and around corners?

Does forklift operators use the horn or warning signal when approaching blind spots, intersections, or other workers?

Does forklift operators follow the designated traffic routes and avoid driving in pedestrian-only areas?

Are all forklift drivers wearing their seatbelts while operating the forklift?

Are operators following the Safe System of Work (SSOW) procedures for the task identified?

Is there an in-date certificate of thorough examination for lifting equipment? E.g., Forklifts, Forklift attachments, MEWP?

Is racking regularly inspected and maintained? Are records available for this?

Is there an in-date certificate of thorough examination for pressure systems e.g. pressurised steam boiler, compressed air?

Is the PAT testing completed (Within the last year) and certified for portable appliances used on-site?

Is the fixed wire testing in-date? (Usually every 5 years or after a significant modification)

If an extraction system (LEV) is in place, has it undergone a thorough examination and test within the past 14 months? Is there an in-date inspection report available?

Are risk assessments conducted to identify the need for health surveillance for employees exposed to health risks (e.g., noise, chemicals, vibration)?

Is the scope of health surveillance clearly defined, covering the relevant risks and employee groups?

Are procedures in place to ensure the confidentiality of employees' health surveillance data, in line with data protection laws?

Are employees identified who are at risk of exposure to health hazards (e.g., noise, dust, chemicals, manual handling) and therefore require health surveillance?

Are health surveillance arrangements in place for both new employees and those who have been in the workforce for a longer period?

Is health surveillance conducted at the recommended intervals (e.g., annually, bi-annually) in line with risk exposure and HSENI guidelines?

Is there a pre-employment health screening process in place, particularly for roles that involve hazardous exposure?

Are follow-up health assessments conducted if a risk is identified during initial surveillance, and are employees monitored accordingly?

Noise Exposure (Audiometry Testing): Is audiometric testing conducted for employees exposed to high noise levels, and are records of testing maintained?

Vibration Exposure (Hand-Arm and Whole-Body Vibration Testing): Is vibration testing conducted for employees exposed to hand-arm or whole-body vibration, and are records kept?

Respiratory Risks (Lung Function Testing): Are lung function tests (e.g., spirometry) conducted for employees exposed to airborne pollutants, such as dust or chemicals?

Skin Disorders (Dermatitis and Allergies): Are employees who may be exposed to irritants or allergens monitored for skin conditions, with appropriate assessments (e.g., dermatitis checks)?

Musculoskeletal Disorders (Posture and Manual Handling Assessments): Are employees involved in manual handling or repetitive tasks monitored for musculoskeletal issues (e.g., back pain, repetitive strain injuries)?

Asbestos Exposure (Chest X-rays and Lung Function Tests): For employees working with asbestos, are chest X-rays and lung function tests conducted as per legal requirements?

Is there a current fire risk assessment in place, identifying fire hazards and mitigation strategies?

Is there a fire safety plan, including evacuation procedures and assembly point instructions?

Are regular fire drills conducted?

Are fire exits clearly marked and easily accessible?

Are fire extinguishers present and easily accessible?

Are fire extinguishers clearly marked with signs and maintained with inspection stickers?

Are fire extinguishers, alarms, and smoke detectors in place, regularly inspected, and maintained?

Are internal records available for fire extinguisher inspections and any required maintenance?

Is emergency lighting installed and tested regularly to ensure safe evacuation during a power failure?

Are designated fire wardens trained and clearly identifiable? E.g., Fire warden poster displayed and up to date.

Is the fire assembly point identified?

Is a first aid risk assessment available to identify the types of injuries likely to occur on-site?

Are first aid kits available, stocked, and checked regularly to ensure they are fully equipped?

Is an automated external defibrillator (AED) available on-site, and is it regularly maintained and tested?

Is there a documented emergency response plan in place?

Are regular external maintenance and testing records for fire alarms and extinguishers available?

Is there a current, signed Health and Safety Policy in place?

Are up-to-date risk assessments available for all workplace activities and machinery?

Are risk assessments reviewed regularly (annually at a minimum) or after significant changes?

Are all workplace accidents and incidents, including near misses, documented and reported according to company procedure?

Are records of all health and safety training sessions (e.g., fire safety, manual handling, toolbox talks) available?

Are comprehensive records available showing training for each employee, including certifications and dates?

Are COSHH assessments and MSDS available for all chemicals and hazardous substances handled on site?

Are records kept of PPE issued to employees, including dates and condition assessments?

Is employer's liability insurance in date and displayed?

Is there a documented and signed environmental policy in place that reflects the organisation's commitment to sustainability and environmental protection?

Are risk assessments for environmental hazards (e.g., emissions, noise, waste) documented and reviewed?

Are different types of waste (e.g., general waste, hazardous waste, recyclable materials) clearly segregated and stored in designated bins?

Are waste management records, including hazardous and non-hazardous waste disposal, available?

Are measures in place to reduce waste generation, such as reusing materials or reducing packaging?

Are energy-saving initiatives (e.g., energy-efficient lighting, machinery, or heating) in place?

Are hazardous materials (e.g., chemicals, solvents, fuels) stored safely, away from drains, watercourses, and other sensitive areas?

Are appropriate spill response kits available and easily accessible in areas where hazardous materials are used or stored?

Are employees trained to respond to chemical or fuel spills quickly and safely?

Are odour control measures in place to prevent or reduce unpleasant smells from impacting the local environment?

Are noise levels monitored, and are noise mitigation measures in place (e.g., noise barriers, hearing protection for workers)?

Are air emissions (e.g., from machinery, vehicles, or production processes) regularly monitored?

Are emergency response plans in place for environmental incidents, such as chemical spills, fires, or floods?

Are employees aware of emergency procedures and trained to act in case of an environmental emergency?

Are there any sustainability initiatives, such as recycling, waste reduction, or energy-saving programmes, being implemented on-site?